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HomeMy WebLinkAbout02/20/2020 1 City Council Regular Meeting Minutes February 20, 2020 Town of Los Altos Hills City Council Regular Meeting Minutes Thursday, February 20, 2020 Council Chambers, 26379 Fremont Road, Los Altos Hills, California Mayor Wu called the meeting to order at 6:00 p.m. CALL TO ORDER (6:00 P.M.) A. Roll Call Present: Councilmember Corrigan, Councilmember Spreen, Councilmember Tyson, Vice Mayor Tankha, Mayor Wu Absent: None Staff: City Manager Carl Cahill, City Attorney Steve Mattas, Planning Director Zach Dahl, Public Works Director/City Engineer Nichol Bowersox, Administrative Services Director Sarina Revillar, Principal Planner Steve Padovan, Management Analyst Cody Einfalt, City Clerk Deborah Padovan B. Pledge of Allegiance 1. AGENDA REVIEW There were no changes to the agenda. 2. PRESENTATIONS AND APPOINTMENTS A. Recognition of Science Fair Winners Arya Maheshwari and Kylie Lauren Lo-wen Akiyama Mayor Wu presented Kylie Lauren Lo-wen Akiyama with a certificate and pin for her Science Fair award. Ms. Lo-wen Akiyama and her partner won second place in the biological and engineering category. A representative accepted the award on behalf of Arya Maheshwari, who was not present. B. Presentation by Nancy Hetrick from Management Partners on the January 31, 2020 Goal Setting Session and Acceptance of 2020 Goals 2 City Council Regular Meeting Minutes February 20, 2020 Nancy Hetrick, Management Partners, presented the goals that were reviewed and decided upon by the Council on January 31, 2020. Council discussion ensued. No action was taken. C. Reappointment to the Los Altos Hills History Committee City Clerk Deborah Padovan presented the reappointment request of Committee Member Couperus. MOTION MADE AND SECONDED: Vice Mayor Tankha moved to reappoint Jitze Couperus to the Los Altos Hills History Committee for a third, four-year term. The motion was seconded by Councilmember Spreen. Motion Carried 5 to 0: AYES: Councilmember Corrigan, Councilmember Spreen, Councilmember Tyson, Vice Mayor Tankha, Mayor Wu NOES: None ABSENT: None ABSTAIN: None D. Appointment to the Los Altos/Los Altos Hills Joint Community Service Volunteer Awards Committee City Clerk Padovan presented the two applications to complete a term on the Los Altos-Los Altos Hills Joint Community Service Awards Committee. Lakshmi Ramogpal, Los Altos Hills, introduced herself to the City Council and expressed an interest in serving on the committee. Medha Rishi, Los Altos Hills, introduced herself to the City Council and expressed an interest in serving on the committee. MOTION MADE AND SECONDED: Vice Mayor Tankha moved to appoint Lakshmi Ramgopal to the Los Altos-Los Altos Hills Joint Community Service Awards Committee completing the term ending March 2021. The motion was seconded by Councilmember Tyson. Motion Carried 5 to 0: AYES: Councilmember Corrigan, Councilmember Spreen, Councilmember 3 City Council Regular Meeting Minutes February 20, 2020 Tyson, Vice Mayor Tankha, Mayor Wu NOES: None ABSENT: None ABSTAIN: None E. Appointment to Fill a Vacancy in the Los Altos Hills Planning Commission and Swearing in of the new Planning Commissioner City Clerk Padovan presented the applications for the Planning Commission vacancy. Simran Arora, Los Altos Hills, introduced herself to the City Council and expressed her interest in serving on the Planning Commission. Varun Badhwar, Los Altos Hills, introduced himself to the City Council expressed his interest in serving on the Planning Commission. Ingrid Campos, Los Altos Hills, introduced herself to the City Council and expressed her interest in serving on the Planning Commission. Birgitta Indaco Los Altos Hills, introduced herself to the City Council and expressed her interest in serving on the Planning Commission. David Marta, Los Altos Hills, introduced himself to the City Council and expressed his interest in serving on the Planning Commission. Council discussion ensued. The City Clerk distributed and then collected the ballots. The results were as follows: Councilmember Corrigan selected Ingrid Campos. Councilmember Spreen selected Birgitta Indaco. Councilmember Tyson selected Birgitta Indaco. Vice Mayor Tankha selected Birgitta Indaco. Mayor Wu selected Birgitta Indaco. The City Clerk tallied the ballots and announced that Birgitta Indaco had received a majority of votes. 4 City Council Regular Meeting Minutes February 20, 2020 MOTION MADE AND SECONDED: Councilmember Corrigan moved to appoint Birgitta Indaco to the Planning Commission to complete the term ending June 30, 2020. The motion was seconded by Vice Mayor Tankha. Motion Carried 5 to 0: AYES: Councilmember Corrigan, Councilmember Spreen, Councilmember Tyson, Vice Mayor Tankha, Mayor Wu NOES: None ABSENT: None ABSTAIN: None City Clerk Padovan then issued the oath of office to Birgitta Indaco. 3. PRESENTATIONS FROM THE FLOOR Persons wishing to address the Council on any subject not on the agenda may do so now. Please complete a Speaker Card located on the back table of the Council Chambers and submit it to the City Clerk. Comments are limited to two (2) minutes per speaker. California law prohibits the Council from acting on items that do not appear on the agenda. Under a Resolution previously adopted by the Council, such items can be referred to staff for appropriate action, which may include placement on the next available agenda. Cheryl Evans, Los Altos Hills, urged the Council to hire more staff to fix accounting errors. Les Earnest, Los Altos Hills, said emergency access roads need to be reviewed by the Town. Pat Ley, Los Altos Hills, said she was interested in seeing revisions to the new tree ordinance. Jim Washura, Los Altos Hills, said he happy with the pathway construction changes and how the Town pays for it. Marilyn McCain, Los Altos Hills, expressed concerns about her neighbors leaving eight feet of fill on the shared property line. 4. CONSENT CALENDAR MOTION MADE AND SECONDED: Councilmember Corrigan moved to approve the CONSENT CALENDAR with exception of Items 4.F and 4.G. The motion was seconded by Vice Mayor Tankha. 5 City Council Regular Meeting Minutes February 20, 2020 Motion Carried 5 to 0: AYES: Councilmember Corrigan, Councilmember Spreen, Councilmember Tyson, Vice Mayor Tankha, Mayor Wu NOES: None ABSENT: None ABSTAIN: None A. Approval of City Council Regular Meeting Minutes - January 16, 2020 B. Approval of Special City Council Meeting Minutes - Goal Setting Study Session - January 31, 2020 C. Review of Disbursements: January 1-31, 2020 $928,955.18 D. Receive Quarterly Investment Portfolio Report - Quarter Ending December 31, 2019 (Staff: S. Revillar) E. Request for a Time Extension to the Expiration Date for a Previously Approved Site Development Permit and Setback Variance; 12831 Viscaino Road (Staff: Z. Dahl) H. Resolution 04-20 Authorizing Submittal of an Application to CalRecycle for Payment Programs and Related Authorizations (Staff: C. Einfalt) I. Request by the History Committee to Hold and Advertise a History Walk for March 2020; the walk includes three homes on the National Registry and other historical sites of interest (History Committee) J. Notification of Fast Track Approval: 24752 Olive Tree Lane - File #SD19-0052 - Lands of Duong; Request for a Site Development Permit for a new 4,279 square- foot, two-story single-family residence with basement and attached garage; existing pool to remain; CEQA Review: Categorical Exemptions per Section 15303(a). Appeal Deadline: Wednesday, March 4, 2020 at 5:00 p.m. The Council now considered Items 4.G and 4.F. G. Adoption of Ordinance 589 amending Chapter 1.6 (California Energy Code) in Title 8 (Building Regulations) of the Los Altos Hills Municipal Code to adopt local amendments to the 2019 California Energy Code related to electrification of 6 City Council Regular Meeting Minutes February 20, 2020 new buildings (reach codes) to reduce the use of natural gas, improve indoor air quality and reduce greenhouse gas emissions. CEQA review: Exempt per Section 15061(b). (Staff: S. Padovan) - Motion to Waive Reading and Adopt the Ordinance MOTION MADE AND SECONDED: Councilmember Corrigan moved to waive reading and adopt Ordinance 589 amending Chapter 1.6 of Title 8 of the Los Altos Hills Municipal Code. The motion was seconded by Councilmember Tyson. Motion Carried 4 to 1: AYES: Councilmember Corrigan, Councilmember Tyson, Vice Mayor Tankha, Mayor Wu NOES: Councilmember Spreen ABSENT: None ABSTAIN: None F. Resolution to add the Town Hall Addition Project to the FY 19-2 Capital Projects List, Appropriate $450,000 from the General Fund and Authorize Staff to Advertise the RFP for Architectural Design Services (Staff: Z. Dahl) Mayor Wu recused herself from Item 4.F and left the dais. Councilmember Corrigan asked to have this item discussed to review the numbers. Council discussion ensued. Staff responded to the City Council on the bidding process. MOTION MADE AND SECONDED: Councilmember Spreen moved to adopt Resolution 05-20 adding the town hall addition project to the FY 19-20 capital projects list; appropriate $450,000 from the General Fund and authorize staff to issue and advertise a RFP for Architectural Design Services. The motion was seconded by Councilmember Tyson. Motion Carried 4-0-1: AYES: Councilmember Corrigan, Councilmember Spreen, Councilmember Tyson, Vice Mayor Tankha NOES: None 7 City Council Regular Meeting Minutes February 20, 2020 ABSENT: None RECUSE: Mayor Wu Mayor Wu then returned to the dais. 5. PUBLIC HEARINGS A. 12345 El Monte Road - File #CUP19-0002- Lands of Foothill-De Anza Community College District (Applicant: Crown Castle) A request for a 10-year renewal of a previously approved Conditional Use Permit for a wireless telecommunications facility consisting of a monopole and equipment area behind the planetarium on the Foothill College campus (Staff: S. Padovan) Principal Planner Steve Padovan presented the staff report. Council discussion ensued. Mayor Wu opened the Public Hearing. Jason Osbourne, Crown Castle, said they are in 100% in agreement with the conditions. Allan Epstein, Los Altos Hills, said he wants to know if this station has standby power back-up. Mr. Osbourne responded that they are required to have eight hours of battery back-up onsite. Mayor Wu closed the Public Hearing MOTION MADE AND SECONDED: Councilmember Spreen moved to approve a renewal of the Conditional Use Permit for a wireless communications facility at Foothill Community College for an additional 10-year period, subject to the conditions of approval in Attachment 1. The motion was seconded by Councilmember Corrigan. Motion Carried 5 to 0: AYES: Councilmember Corrigan, Councilmember Spreen, Councilmember Tyson, Vice Mayor Tankha, Mayor Wu NOES: None ABSENT: None 8 City Council Regular Meeting Minutes February 20, 2020 ABSTAIN: None 6. NEW BUSINESS A. Resolution Authorizing Amendment No 2 to the Audit Service Contract with Maze & Associates for the Fiscal Year Ending June 30, 2020, in the Amount of $50,687 (Staff: S. Revillar) Administrative Services Director Sarina Revillar, presented the staff report. Council discussion ensued. MOTION MADE AND SECONDED: Councilmember Spreen moved to adopt Resolution 06-20 authorizing the City Manager to execute an amendment to the contract between the Town and Maze & Associates for audit services for FY ending June 30, 2020 in an amount not to exceed $50,687. The motion was seconded by Vice Mayor Tankha. Motion Carried 5 to 0: AYES: Councilmember Corrigan, Councilmember Spreen, Councilmember Tyson, Vice Mayor Tankha, Mayor Wu NOES: None ABSENT: None ABSTAIN: None Councilmember Corrigan suggested addressing the concerns of the Finance and Investment Committee by allowing her and one other councilmember to sit in on the early meetings with the auditors. Councilmember Spreen agreed to be the additional councilmember to form an Ad Hoc committee to review the auditing process. 7. REPORTS FROM COMMITTEES, SUB-COMMITTEES, AND COUNCILMEMBERS ON OUTSIDE AGENCIES A. Report by the Undergrounding Subcommittee and Request for Direction on Preparing a Community Survey (Councilmember Tyson) Councilmember Tyson suggested forming a new subcommittee to initiate a survey. 9 City Council Regular Meeting Minutes February 20, 2020 Councilmember Tyson and Vice Mayor Tankha agreed to serve on a subcommittee to assess and collect questions for the survey. Council discussion ensued. Councilmembers may send questions to the subcommittee for potential inclusion in the survey, but it will be up to subcommittee to determine the survey questions. MOTION MADE AND SECONDED: Councilmember Spreen moved to establish an ad hoc committee comprised of Councilmember Tyson and Vice Mayor Tankha to review survey questions; authorize budget of $35,000 for the ad hoc committee and the City Manager to approve. The motion was seconded by Councilmember Corrigan. Motion Carried 5 to 0: AYES: Councilmember Corrigan, Councilmember Spreen, Councilmember Tyson, Vice Mayor Tankha, Mayor Wu NOES: None ABSENT: None ABSTAIN: None 8. STAFF REPORTS A. City Manager – No report. B. City Attorney – No report. C. City Clerk – No report. D. Planning Director Planning Director Dahl said that he is has drafted an accessory dwelling unit ordinance and will be bringing it to the Planning Commission at the beginning of March. E. Administrative Services Director – No report. F. Public Works Director – No report. 9.COUNCIL INITIATED ITEMS 10 City Council Regular Meeting Minutes February 20, 2020 10. ADJOURN Pursuant to Ordinance No. 506, the Council Meeting shall adjourn no later than 10:00 p.m., unless otherwise approved by a majority of the Councilmembers present. The meeting adjourned at 8:20 p.m. Respectfully submitted, Deborah Padovan Deborah Padovan City Clerk The minutes of the February 20, 2020 regular City Council meeting were approved as presented at the April 1, 2020 special City Council meeting.