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HomeMy WebLinkAbout04/16/2020 1 City Council Regular Meeting Minutes April 16, 2020 Town of Los Altos Hills City Council Regular Meeting Minutes Thursday, April 16, 2020 Council Chambers, 26379 Fremont Road, Los Altos Hills, California Via teleconference according to the Governor’s Executive Order N-29-20, Mayor Wu called the meeting to order at 6:00 p.m. CALL TO ORDER (6:00 P.M.) A. Roll Call Present: Councilmember Corrigan, Councilmember Spreen, Councilmember Tyson, Vice Mayor Tankha, Mayor Wu Absent: None Staff: City Manager Carl Cahill, City Attorney Steve Mattas, Planning Director Zach Dahl, Public Works Director/City Engineer Nichol Bowersox, Administrative Services Director Sarina Revillar, Management Analyst Cody Einfalt, City Clerk Deborah Padovan Note: Everyone listed in the roll call participated virtually using Zoom. The full meeting was streamed online. B. Pledge of Allegiance 1. AGENDA REVIEW There were no changes to the agenda. 2. PRESENTATIONS FROM THE FLOOR Persons wishing to address the Council on any subject not on the agenda may do so now. Please complete a Speaker Card located on the back table of the Council Chambers and submit it to the City Clerk. Comments are limited to two (2) minutes per speaker. California law prohibits the Council from acting on items that do not appear on the agenda. Under a Resolution previously adopted by the Council, such items can be referred to staff for appropriate action, which may include placement on the next available agenda. There were no presentations from the floor. 2 City Council Regular Meeting Minutes April 16, 2020 3. CONSENT CALENDAR MOTION MADE AND SECONDED: Councilmember Corrigan moved to approve the CONSENT CALENDAR with exception of items 3.D and 3.E. The motion was seconded by Vice Mayor Tankha. Motion Carried 5-0. AYES: Councilmember Corrigan, Councilmember Spreen, Councilmember Tyson, Vice Mayor Tankha, Mayor Wu NOES: None ABSENT: None ABSTAIN: None A. Approval of Special City Council Meeting Minutes: April 1, 2020 B. Review of Disbursements: March 1-31, 2020 $855,710.25 C. Resolution 13-20 to Award a Contract for the Construction of Summerhill Pathway from El Monte Road to Nicole Lane (Staff: N. Bowersox) D. Resolution to Accept the 2019 Pavement Rehabilitation and Drainage Improvement Project (Staff: N. Bowersox) City Clerk Padovan read a public comment from Mr. Epstein into the record. MOTION MADE AND SECONDED: Councilmember Spreen moved to adopt Resolution 14-20 Accepting the 2019 Pavement Rehab & Drainage Improvement Project and direct the City Clerk to file a Notice of Completion.. The motion was seconded by Councilmember Tyson. Motion Carried 5 to 0: AYES: Councilmember Corrigan, Councilmember Spreen, Councilmember Tyson, Vice Mayor Tankha, Mayor Wu NOES: None ABSENT: None ABSTAIN: None 3 City Council Regular Meeting Minutes April 16, 2020 E. Resolution Approving Deferral of Victoria Dye Equestrian Lesson Payments During Shelter in Place (Staff: S. Robustelli) Councilmember Corrigan pulled the item to reflect on how we, as a Town, can support Victoria Dye and this program. Council discussion ensued. MOTION MADE AND SECONDED: Councilmember Corrigan moved to Adopt Resolution 15-20 approving the deferral of Victoria Dye Equestrian lesson payments during the shelter in place order. The motion was seconded by Vice Mayor Tankha. Motion Carried 5-0. AYES: Councilmember Corrigan, Councilmember Spreen, Councilmember Tyson, Vice Mayor Tankha, Mayor Wu NOES: None ABSENT: None ABSTAIN: None 4. NEW BUSINESS A. Consideration of City Council Authorization to Initiate Island Annexation Proceedings of an Urban Island in Unincorporated Santa Clara County at the End of Ravensbury Avenue Consisting of Eight Parcels (24.3 acres) (Staff: Z. Dahl) Planning Director Zach Dahl presented the staff report. Council discussion ensued. Jim Waschura, Los Altos Hills, said that explanations should go out to the annexed community about the pathways element impacts in the neighborhood. MOTION MADE AND SECONDED: Vice Mayor Tankha moved to authorize staff to initiate island annexation proceedings for the Ravensbury Avenue Island. The motion was seconded by Councilmember Spreen. Motion Carried 5-0: AYES: Councilmember Corrigan, Councilmember Spreen, Councilmember Tyson, Vice Mayor Tankha, Mayor Wu 4 City Council Regular Meeting Minutes April 16, 2020 NOES: None ABSENT: None ABSTAIN: None B. Consideration of a Policy to Allow Committee Meetings to use a Teleconferencing Platform only while the Governor's Order Remains in Effect (Staff: C. Cahill) City Manager Carl Cahill presented the staff report. Council discussion ensued. MOTION MADE AND SECONDED: Councilmember Tyson moved to approve a Policy to Allow Committee Meetings to use a Teleconferencing Platform only while the Governor's Order Remains in Effect. The motion was seconded by Councilmember Corrigan. Motion Carried 5-0. AYES: Councilmember Corrigan, Councilmember Spreen, Councilmember Tyson, Vice Mayor Tankha, Mayor Wu NOES: None ABSENT: None ABSTAIN: None 5. ONGOING BUSINESS A. Status of Local Emergency Declaration (Staff: C. Cahill) City Manager Cahill presented the report on the status of an emergency declaration. Council discussion ensued. No action was taken. 7. REPORTS FROM COMMITTEES, SUB-COMMITTEES, AND COUNCILMEMBERS ON OUTSIDE AGENCIES A. Report by the Undergrounding Subcommittee (Councilmember Tyson) Councilmember George Tyson presented the report. Council discussion ensued. No action was taken. 5 City Council Regular Meeting Minutes April 16, 2020 6. PUBLIC HEARINGS Ex Parte: Councilmembers Tyson and Spreen and Vice Mayor Tankha met with Commissioners Mandle and Patel. Mayor Wu spoke with Commissioners Couperus, Indaco, Mandle and Smith. A. Introduction of an Ordinance to Amend Title 10 of the Town of Los Altos Hills Municipal Code (Zoning and Site Development) to Adopt Updated Regulations for the Placement and Development of Accessory Dwelling Units (Staff: Z. Dahl) Mayor Wu opened the Public Hearing. Planning Director Zach Dahl presented the staff report. Council discussion ensued. Jitze Couperus, Los Altos Hills, said the Council needs to separate the principal of doing it and the actual numeric values. Birgitta Indaco, Los Altos Hills, said to please pass the ADU ordinance the way is presented. She would like to see a continued discussion about the MFA at a later date. Further council discussion ensued. Mayor Wu closed the Public Hearing. Council discussion continued. MOTION MADE AND SECONDED: Vice Mayor Tankha moved to Introduce an Ordinance to Amend Title 10 of the Town of Los Altos Hills Municipal Code (Zoning and Site Development) to Adopt Updated Regulations for the Placement and Development of Accessory Dwelling Units. The motion was seconded by Councilmember Corrigan. Motion Carried 5 to 0: AYES: Councilmember Corrigan, Councilmember Spreen, Councilmember Tyson, Vice Mayor Tankha, Mayor Wu NOES: None ABSENT: None ABSTAIN: None 6 City Council Regular Meeting Minutes April 16, 2020 B. Resolution to Adopt FY 20/21 Fee Schedule; Approval of the Cost Allocation Plan and User Fee Study Prepared by Matrix Consulting, and Adoption of a Resolution to Update the Town's Cost of Services Schedule (User Fees). (Staff: S. Revillar and Z. Dahl) Courtney Ramos with Matrix Consulting Group provided an overview of the Full Cost Allocation Plan and the Cost of Service Study. Planning Director Dahl presented the updated User Fee Schedule. Council discussion ensued. Mayor Wu opened the Public Hearing. Jim Waschura, Los Altos Hills, asked about the application of pathway fees. Mayor Wu closed the Public Hearing. MOTION MADE AND SECONDED: Councilmember Spreen moved to approve the Cost Allocation Plan and User Fee Study; and adopt Resolution 16-20 to update the Town's User Fee Schedule. The motion was seconded by Councilmember Tyson. Motion Carried 5 to 0: AYES: Councilmember Corrigan, Councilmember Spreen, Councilmember Tyson, Vice Mayor Tankha, Mayor Wu NOES: None ABSENT: None ABSTAIN: None 8. STAFF REPORTS A. City Manager - No report. B. City Attorney City Attorney Steve Mattas asked about the motion for agenda item 6.A and questioned whether or not the Council provided direction on the issue further consideration of the MFA reserve. 7 City Council Regular Meeting Minutes April 16, 2020 Vice Mayor Tankha clarified that once we are out of the shelter in place, the public can weigh in about the MFA reserve. If after a few months, other issues arise, the Council can have further discussion. The Council agreed with this direction. C. City Clerk - reported that we will be moving to CivicClerk for streaming services. D. Planning Director - stated that the Planning Commission was scheduled to meet in May using the Zoom technology. E. Administrative Services Director - No report. F. Public Works Director - No report. 9. COUNCIL INITIATED ITEMS Councilmember Corrigan asked about advertising for the Town Council. The City Clerk replied that the election resolution will be brought to the City Council in May and the noticing will happen in June. The process of pulling papers will start in July. Councilmember Tyson reported about the Community Awareness Healthcare Council (CHAC) and a possible supplemental funding request. Also, regarding Silicon Valley Clean Energy (SVCE) revenue is down about 10% as people are working from. However, the finances are looking good for SVCE. Councilmember Corrigan reported that the library "is closed, but open online." 10. ADJOURN Pursuant to Ordinance No. 506, the Council Meeting shall adjourn no later than 10:00 p.m., unless otherwise approved by a majority of the Councilmembers present. The meeting adjourned at 8:28 p.m. Respectfully submitted, Deborah Padovan Deborah Padovan City Clerk The minutes of the April 16, 2020 special City Council meeting were approved as presented at the May 21, 2020 regular City Council meeting.