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HomeMy WebLinkAboutOfficeTeamOff i ceTea mo A Robert Half Company May 25, 2021 Personal & Confidential DEBORAH PADOVAN TOWN OF LOS ALTOS HILLS 26379 FREMONT ROAD LOS ALTOS HILLS, CA 94022 Dear Deborah, i JUN -1 2021 `SOWN OF LOS eros HILLS Job Order Number: 00370-0011818208 Thank you for selecting OfficeTeam to meet your staffing needs. Angela Smith is scheduled to start with Town of Los Altos Hills as an Office Assistant on 05-25-2021. As agreed, we will invoice your firm at the rate of $36.00 per hour. Overtime will be billed at 1.50 times such rate. Please find the enclosed General Conditions of Assignment and Terms of Payment for your review. Our professional will submit a time report for verification and approval at the end of each week. Your approval thereby will indicate you have read and agree to the enclosed General Conditions of Assignment and Terms of Payment. OfficeTeam specializes in the placement of highly skilled office and administrative support professionals on a temporary and temp -to -full-time basis. We are a division of Robert Half International Inc., the world's leader in specialized consulting and staffing services since 1948. Please do not hesitate to contact us if you have any questions or we can be of additional service. We look forward to working with you. Sincerely, OfficeTeam 225 West Santa Clara St. Suite 1450 San Jose, CA 95113 (800)804-8367 © Robert Half International Inc. 2020. All rights reserved. An Equal Opportunity Employer M/F/Disability/Veterans. GENERAL ` JNDITIONS OF ASSIGNMENT Thank you for your confidence in OfficeTeam. The following General Conditions of Assignment and the enclosed Terms of Payment apply to this assignment. Scope of Our professional is only authorized to perform work within the scope of the assignment. It is your responsibility to Assignment provide appropriate direction, guidance or oversight to our professional for satisfactory performance on your assignment. Unless otherwise agreed to in writing by OfficeTeam, you will not permit our professional to use computers or other electronic devices, software, services, tools, e-mail accounts or network equipment owned or licensed by our professional. It is expressly understood that our professionals are not authorized to sign contracts, statements, or binding agreements on your behalf or on behalf of OfficeTeam. Client's Responsibility It is understood that you are responsible for implementing and maintaining usual, customary and appropriate internal accounting procedures and controls, internal controls and other appropriate procedures and controls (including information technology, proprietary information, creative designs and trade secret safeguards) for your company and we shall not be responsible for any losses, liabilities or claims arising from the lack of such controls or procedures. Please notify us immediately if you require OfficeTeam to perform background checks or other placement screenings of our professional. We will conduct such checks or screenings for you only if they are described in a signed, written amendment to these General Conditions of Assignment. Cash Handling and Other Financial Transactions and Activities: If you permit or allow our professional to sign, endorse, wire, transport or otherwise convey cash, securities, checks, or any negotiable instruments or valuables, or conduct financial transactions or other related activities, you accept sole responsibility for all claims, demands and liability that may arise from permitting these activities. You represent and warrant that to the extent you permit or allow our professional to engage in the activities described in this paragraph, you will not permit or allow our professional to handle more than (i) $1,000 per day if you are a non-profit entity, or (ii) $25,000 per day if you are a for-profit entity. Workplace Safety: It is understood that you have full responsibility for: (i) providing safe working conditions as required by law, including compliance with all public health and occupational safety regulations and guidelines applicable to your business, and (ii) ensuring that safety plans exist for, and safety related training is provided to, our professional working on your premises. To ensure the safety of potentially vulnerable individuals on your premises, you agree not to permit our professional to have unsupervised or unmonitored contact with (1) minors and (2) adults who are under your care, custody or supervision because of mental health impairments. Government Contracts: If this assignment is for work to be performed under a government contract or subcontract, you will notify us immediately (1) of any obligations in the government contract or subcontract relating to wages, and (2) if we are legally required to initiate E -Verify verification procedures for our professional. Operation of Vehicles and Equipment: It is understood that we will not authorize our professional to operate machinery (other than office machines) or vehicles. If you wish to permit our professional to drive for business purposes, you accept sole responsibility for all liability, damages, injuries or other claims that may arise or be incurred as a result of driving. If you require our professional to drive a vehicle owned by you or an employee of your company, you agree to maintain such vehicle in good working condition and maintain all necessary and appropriate insurance for the operation of such vehicle. Under no circumstances will you permit our professional to: make bank deposits; carry cash in excess of $100, negotiable instruments or other valuables while driving; or have passengers in the vehicle. It is agreed that you accept full responsibility for, and that we do not maintain insurance to cover any injury, damage, or loss that may result from your failure to comply with the foregoing. Claims: You hereby agree to waive all claims against OfficeTeam and Robert Half International Inc. and its subsidiaries, divisions and affiliates, including their respective employees, officers and directors (individually and together, "Robert Half') and to defend and indemnify Robert Half against any claire, demand or liability arising from your failure to comply with any of these General Conditions of Assignment, including, but not limited to, claims arising from any damage to goods, materials or other items. It is understood that you are responsible for reporting any claim to us in writing during or within ninety (90) days after the assignment. Under no circumstance will OfficeTeam be responsible for any claim related to the assignment, including but not limited to work performed by our professional, unless you have reported such claim in writing to us within ninety (90) days after termination of the assignment. - CONTINUED ON REVERSE - 225 West Santa Clara St., Suite 1450, San Jose, CA 95113 TERMS OF PAYMENT Thank you for your confidence in OfficeTeam. Our professional for this assignment of Office Assistant is Angela Smith. The assignment will start on 05-25-2021. As agreed or otherwise communicated, we will invoice your firm at the rate of $36.00 per hour. Should you wish to use our professional for other assignments, please let us know. The hourly billing rate may then change to reflect the experience necessary for the assignment. Call OfficeTeam for any changes in the assignment. We request a minimum thirty (30) days' notice prior to ending any assignment. The following Terms of Payment apply to this assignment: Guarantee OfficeTeam guarantees your satisfaction with our professional's services by extending to you a one -day (8 hours) guarantee period. If, for any reason, you are dissatisfied with our professional, OfficeTeam will not charge for the first eight hours of work by the professional, provided that OfficeTeam is allowed to replace the professional. Unless you contact us before the end of the first eight hours guarantee period, you agree that our professional is satisfactory. Time Report Our professional will submit a time report for verification and approval at the end of each week. Your approval thereby indicates your acknowledgement of the General Conditions of Assignment and these Terms of Payment. Our compensation to our professional is on a weekly basis, and you will be billed weekly for the total hours of work by the professional, including time spent completing, revising, and/or resubmitting a time report during business hours, and we ask that you respect those guidelines. Because OfficeTeam invoices reflect payroll we have already paid, our invoices are due upon receipt. Applicable sales and service taxes shall be added to these invoices. In the event that you fail to pay the invoice when due, you agree to pay all of our costs of collection, including reasonable attorneys' fees, whether or not legal action is initiated. Additionally, we may, at our option, charge interest on any overdue amounts at a rate of the lesser of 1 1/2% per month or the highest rate allowed by applicable law from the date the amount first became due. Overtime Overtime will be billed at 1.50 times the normal billing rate. Overtime applies when hours of work by the professional exceed 40 hours per week (and in California exceed more than 8 hours in a day and as other state laws may require). If state law requires double time pay, the double tune hours will be billed at 2.00 times the normal billing rate. Hiring the After you evaluate the performance and potential of our professional, you may wish to employ this person directly. Our Person Referred professionals represent our pool of skilled professionals and in the event you wish them converted to your employ or to You another employer to whom you refer them, you agree to pay a conversion fee. The conversion fee is payable if you hire our professional, regardless of the employment classification, on either a full-time, temporary (including temporary assignments through another agency) or consulting basis within twelve months after the last day of the assignment. You also agree to pay a conversion fee if our professional is hired by (i) a subsidiary or other related company or business as a result of your referral of our professional to that company or (ii) one of your customers as a result of our professional providing services to that customer. The conversion fee will equal 30% of the professional's aggregate annual compensation, including bonuses. The conversion fee will be owed and invoiced upon your hiring of our professional, and payment is due upon receipt of this invoice. The same calculation will be used if you convert our professional on a part-time basis using the full-time equivalent salary. Employment OfficeTeam will handle, to the extent applicable, any workers' compensation insurance, federal, state and local Taxes and withholding taxes and unemployment taxes, as well as social security, state disability insurance or other payroll charges. Withholdings General OfficeTeam may charge you a technology fee for the provision of equipment or technology, if you request that our Conditions professional use equipment or technology provided by us. OfficeTeam may also increase our rates provided under the Terms of Payment to reflect increases in our own costs of doing business, including costs associated with higher wages for workers and/or related tax, benefit and other costs. We will provide written or verbal notice of the technology fees and/or increase in our rates. Any increase in our rates will be prospective, starting as of the effective date OfficeTeam specifies. A copy of the General Conditions of Assignment has been provided to you. We reserve the right to replace our professional. Job Order: 00370-0011818208 Date: 05-25-2021 225 West Santa Clara St., Suite 1450, San Jose, CA 95113