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HomeMy WebLinkAboutCoda Technology GroupCouncil Zoom Hybrid Upgrade Los Altos Hills Revision: 2 Modified: 8/10/2021 Presented By: Coda Technology Group 1370 Redwood Way, Ste C Petaluma, CA 94954 www.coda-tech.com codu www.coda-tech.com audio + visual A. The general project description is contained in the attached document and related documents from herein referred to as the "Proposal." B. The specific work to be performed by Contractor is the installation of the specified system as outlined in the Proposal, and/or consultant drawings and specifications, otherwise referred to as the "contract documents." C. The total amount to be paid by the owner for the performance (subject to additions and deductions by written change order) shall not exceed the total specified in the Proposal. D. Progress payments will be made according to the payment schedule below. Equipment will not be ordered until the equipment deposit has been submitted. These times are subject to the timing of the construction and the lead times required for the ordered equipment to be delivered. E. Payment is due immediately after invoicing. Unpaid balance beyond 15 days after invoicing of completed tasks as outlined in item D shall bear interest payable to Contractor at a rate of 1.5% per month simple interest. F. This Proposal expires 30 days following the date stated on the top of this agreement. No work will be scheduled without a deposit plus a signed copy of this agreement. All drawings and specifications contingent on agreement and retainer. G. Contractor reserves the right to replace proposed models in the case of obsolescence, discontinuation or unavailability with a comparable model of equal or greater value upon customer approval. Contractor will not be held responsible or liable in any way for any said product's obsolescence, discontinuation or unavailability. Pavment Schedule Amount Initial Deposit $10,280,63 Upon Completion $10,280.63 1. Contract Documents and Details The contract documents consist of this agreement, Including all general provisions, special provisions, specifications, drawings, addenda, change orders, written interpretations, and written orders for minor changes in work. Work not covered by contract documents will not be required unless it is required by reasonable inference as being necessary to produce the Intendedresult. The costs associated with any related work or materials, including, but not limited to electrical, drywall, painting, cabinets are not included unless specifically documented in the proposal. Contractor is not responsible for any underground trenching or laying or supplying of conduit for outside wiring. 2. Time With respect to schedule completion of the tasks In section D, time is of the essence. If Contractor is delayed at any time in the progress of the work by owner change orders, fire, labor disputes, acts of God or other causes beyond Contractor's control, the completion schedule for the work or affected parts of the work shall be extended by the same amount of the time caused by the delay. 3. Payments and Completion The above Payment Schedule is a guideline and approximation. Since contractor will, if possible, open, test and burn -in equipment before delivery, all components must be paid for before delivery to Job site. Payments may not be withheld under any circumstances. Any disputes due to legal claims will be settled Independently in good faith between the parties. Final payment shall be due immediately following completion of the project. Contractor will hold owner harmless with respect to claims of subcontractors and suppliers. 4, insurance Contractor shall purchase and maintain such insurance necessary to protect from claims under workers compensation and from any damage to the owners property resulting from the conduct of this contract.please Initial Attachment A 5. Changes In the Contract The owner may order changes, additions, or modifications without invalidating the contract. Such changes must be in writing and signed by the owner, The contractor shall provide the owner in writing the amount of additional costs or cost reductions resulting from changes ordered within 15 working days unless this requirement is waived in writing by the owner. Change Orders shall be paid in full upon acceptance of change and shall not alter the contract's payment schedule. In case of product unavailability or discontinuation, contractor reserves the right to substitute equipment of equal or better quality with clients approval. Contractor will be held blameless in case of product unavailability or discontinuation. 6. Warranty Contractor warranties all materials and labor involved in an installation for one year. Contractor will also facilitate manufacturer-warrantied equipment rviced though same 1 -year warranty period. 08/16/2021 Client, Carl Cahill, City Manage Date: Contractor: Coda Technology Croup pate; GENERAL TERMS AND CONDITIONS. a. HOLD HARMLESS, CONTRACTOR agrees to indemnify, defend and hold harmless the TOWN, Its officers, agents and employees from any and all demands, claims or liability of personal injury (including death) and property damage of any nature, caused by or arising out of the performance of CONTRACTOR under this Agreement. With regard to CONTRACTOR'S work product, CONTRACTOR agrees to indemnify, defend and hold harmless the TOWN, its officers, agents and employees from any and all demands, claims or liability of any nature to the extent caused by the negligent performance of CONTRACTOR under this Agreement. b. INSURANCE. CONTRACTOR shall file with the TOWN a certificate of insurance before commencing any services under this Agreement as follows: 1. WORKERS COMPENSATION INSURANCE: Minimum statutory limits. COMMERCIAL GENERAL LIABILITY AND PROPERTY DAMAGE INSURANCE: General Liability and Property Damage Combined, $1,000,000.00 per occurrence including comprehensive form, personal injury, broad form personal damage, contractual and premises/operation, all on an occurrence basis. If an aggregate limit exists, it shall apply separately or be no less than two (2) times the occurrence limit, III. AUTOMOBILE INSURANCE: $1,000,000.00 per occurrence. iv, ERRORS AND OMISSIONS INSURANCE: $1,000,000.00 aggregate. v. NOTICE OF CANCELLATION: The City requires 30 days written notice of cancellation. Additionally, the notice statement on the certificate should not include the wording "endeavor to" or "but failure to mail such notice shall impose no obligation or liability of any kind upon the company, its agents or representatives." vi. CERTIFICATE OF INSURANCE: Prior to commencement of services, evidence of insurance coverage must be shown by a properly executed certificate of insurance and it shall name "The Town of Los Altos Hills, its elective and appointed officers, employees, and volunteers" as additional insureds. vii. To prevent delay and ensure compliance with this Agreement, the insurance certificates and endorsements must be submitted to: Town of Los Altos Hills 26379 Fremont Road Los Altos Hills, CA 94022 Initial (Town of Los Altos Hills) Initial (Coda -Tech)