HomeMy WebLinkAbout4LEAF Inc.CONSULTING SERVICES AGREEMENT BETWEEN
THE TOWN OF LOS ALTOS HILLS AND
4LEAF, INC.
THIS AGREEMENT for consulting services is made by and between the Town of Los Altos Hills
("Town") and 4LEAF, Inc. ("Consultant") (together referred to as the "Parties") as of August 25, 2021 (the
"Effective Date").
Section 1, SERVICES. Subject to the terms and conditions set forth in this Agreement, Consultant
shall provide to Town the services described in the Qualifications for On -Call Services, attached as Exhibit
Land incorporated herein, at the time and place and in the manner specified therein. In the event of a
conflict in or inconsistency between the terms of this Agreement and Exhibit A, the Agreement shall prevail.
1.1 Term of Services. The term of this Agreement shall begin on the Effective Date and shall
end on November 30, 2021 for on-call Building Department services specified in Exhibit A,
unless the term of the Agreement is otherwise terminated or extended, as provided for in
Section 8. The time provided to Consultant to complete the services required by this
Agreement shall not affect the Town's right to terminate the Agreement, as referenced in
Section 8,
1.2 Standard of Performance. Consultant shall perform all services required pursuant to this
Agreement according to the standards observed by a competent practitioner of the
profession in which Consultant is engaged,
1.3 Assignment of Personnel. Consultant shall assign only competent personnel to perform
services pursuant to this Agreement, In the event that Town, in its sole discretion, at any
time during the term of this Agreement, desires the reassignment of any such persons,
Consultant shall, immediately upon receiving notice from Town of such desire of Town,
reassign such person or persons.
1.4 Time. Consultant shall devote such time to the performance of services pursuant to this
Agreement as may be reasonably necessary to meet the standard of performance
provided in Section 1.1 above and to satisfy Consultant's obligations hereunder.
Section 2. COMPENSATION. Town hereby agrees to pay Consultant a sum not to exceed
$25,000.00, notwithstanding any contrary indications that may be contained in Consultant's proposal, for
services to be performed and reimbursable costs incurred under this Agreement. In the event of a conflict
between this Agreement and Consultant's Qualifications to Provide On -Call Building Department Services,
attached as Exhibit A, regarding the amount of compensation, the Agreement shall prevail. Town shall pay
Consultant for services rendered pursuant to this Agreement at the time and in the manner set forth herein.
The payments specified below shall be the only payments from Town to Consultant for services rendered
pursuant to this Agreement. Consultant shall submit all invoices to Town in the manner specified herein.
Except as specifically authorized by Town in writing, Consultant shall not bill Town for duplicate services
performed by more than one person.
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Consultant and Town acknowledge and agree that compensation paid by Town to Consultant under this
Agreement is based upon Consultant's estimated costs of providing the services required hereunder,
including salaries and benefits of employees and subcontractors of Consultant. Consequently, the parties
further agree that compensation hereunder is intended to include the costs of contributions to any pensions
and/or annuities to which Consultant and its employees, agents, and subcontractors may be eligible. Town
therefore has no responsibility for such contributions beyond compensation required under this Agreement.
2.1 Invoices. Consultant shall submit invoices, not more often than once a month during the
term of this Agreement, based on the cost for services performed and reimbursable costs
incurred prior to the invoice date. Invoices shall contain the following information:
■ Serial identifications of progress bills; i.e., Progress Bill No.1 for the first invoice,
etc,;
■ The beginning and ending dates of the billing period;
■ A Task Summary containing the original contract amount, the amount of prior
billings, the total due this period, the balance available under the Agreement, and
the percentage of completion;
■ At Town's option, for each work item in each task, a copy of the applicable time
entries or time sheets shall be submitted showing the name of the person doing
the work, the hours spent by each person, a brief description of the work, and
each reimbursable expense;
■ The total number of hours of work performed under the Agreement by Consultant
and each employee, agent, and subcontractor of Consultant performing services
hereunder;
■ The Consultant's signature;
■ Consultant shall give separate notice to the Town when the total number of hours
worked by Consultant and any individual employee, agent, or subcontractor of
Consultant reaches or exceeds 800 hours within a 12 -month period under this
Agreement and any other agreement between Consultant and Town. Such notice
shall include an estimate of the time necessary to complete work described in
Exhibit A and the estimate of time necessary to complete work under any other
agreement between Consultant and Town, if applicable.
2.2 Monthly Payment. Town shall make monthly payments, based on invoices received, for
services satisfactorily performed, and for authorized reimbursable costs incurred. Town
shall have 30 days from the receipt of an invoice that complies with all of the requirements
above to pay Consultant.
2.3 Total Payment. Town shall pay for the services to be rendered by Consultant pursuant to
this Agreement. Town shall not pay any additional sum for any expense or cost
whatsoever incurred by Consultant in rendering services pursuant to this Agreement.
Town shall make no payment for any extra, further, or additional service pursuant to this
Agreement.
In no event shall Consultant submit any invoice for an amount in excess of the maximum
amount of compensation provided above either for a task or for the entire Agreement,
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unless the Agreement is modified prior to the submission of such an invoice by a properly
executed change order or amendment.
2.4 Hourly Fees. Fees for work performed by Consultant on an hourly basis shall not exceed
the amounts shown on the compensation/rate schedule attached hereto as Exhibit A.
2.5 Reimbursable Expenses. Reimbursable expenses are included in the total amount of
compensation provided under this Agreement.
2.6 Payment of Taxes. Consultant is solely responsible for the payment of employment taxes
incurred under this Agreement and any similar federal or state taxes.
2.7 Payment upon Termination. In the event that the Town or Consultant terminates this
Agreement pursuant to Section 8, the Town shall compensate the Consultant for all
outstanding costs and reimbursable expenses incurred for work satisfactorily completed as
of the date of written notice of termination. Consultant shall maintain adequate logs and
timesheets to verify costs incurred to that date.
2.8 Authorization to Perform Services. The Consultant is not authorized to perform any
services or incur any costs whatsoever under the terms of this Agreement until receipt of
authorization from the Contract Administrator.
Section 3. FACILITIES AND EQUIPMENT. Except as set forth herein, Consultant shall, at its sole
cost and expense, provide all facilities and equipment that may be necessary to perform the services
required by this Agreement. Town shall make available to Consultant only the facilities and equipment
listed in this section, and only under the terms and conditions set forth herein.
Town shall furnish physical facilities such as desks, filing cabinets, and conference space, as may be
reasonably necessary for Consultant's use while consulting with Town employees and reviewing records
and the information in possession of the Town. The location, quantity, and time of furnishing those facilities
shall be in the sole discretion of Town. In no event shall Town be obligated to furnish any facility that may
involve incurring any direct expense, including but not limited to computer, long-distance telephone or other
communication charges, vehicles, and reproduction facilities.
Section 4. INSURANCE REQUIREMENTS. Before beginning any work under this Agreement,
Consultant, at its own cost and expense, unless otherwise specified below, shall procure the types and
amounts of insurance listed below against claims for injuries to persons or damages to property that may
arise from or in connection with the performance of the work hereunder by the Consultant and its agents,
representatives, employees, and subcontractors. Consistent with the following provisions, Consultant shall
provide proof satisfactory to Town of such insurance that meets the requirements of this section and under
forms of insurance satisfactory in all respects, and that such insurance is in effect prior to beginning work to
the Town. Consultant shall maintain the insurance policies required by this section throughout the term of
this Agreement. The cost of such insurance shall be included in the Consultant's bid. Consultant shall not
allow any subcontractor to commence work on any subcontract until Consultant has obtained all insurance
required herein for the subcontractor(s) and provided evidence that such insurance is in effect to Town.
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Verification of the required insurance shall be submitted and made part of this Agreement prior to
execution. Consultant shall maintain all required insurance listed herein for the duration of this Agreement.
4.1 Workers' Compensation. Consultant shall, at its sole cost and expense, maintain
Statutory Workers' Compensation Insurance and Employer's Liability Insurance for any
and all persons employed directly or indirectly by Consultant. The Statutory Workers'
Compensation Insurance and Employee's Liability Insurance shall be provided with limits of
not less than $1,000,000.00 per accident. In the alternative, Consultant may rely on a self-
insurance program to meet those requirements, but only if the program of self-insurance
complies fully with the provisions of the California Labor Code. Determination of whether a
self-insurance program meets the standards of the Labor Code shall be solely in the
discretion of the Contract Administrator. The insurer, if insurance is provided, or the
Consultant, if a program of self-insurance is provided, shall waive all rights of subrogation
against the Town and its officers, officials, employees, and volunteers for loss arising from
work performed under this Agreement,
4.2 Commercial General and Automobile Liability Insurance.
4.2.1 General requirements. Consultant, at its own cost and expense, shall maintain
commercial general and automobile liability insurance for the term of this
Agreement in an amount not less than $1,000,000.00 per occurrence, combined
single limit coverage for risks associated with the work contemplated by this
Agreement. If a Commercial General Liability Insurance or an Automobile Liability
form or other form with a general aggregate limit is used, either the general
aggregate limit shall apply separately to the work to be performed under this
Agreement or the general aggregate limit shall be at least twice the required
occurrence limit. Such coverage shall include but shall not be limited to, protection
against claims arising from bodily and personal injury, including death resulting
therefrom, and damage to property resulting from activities contemplated under
this Agreement, including the use of owned and non -owned automobiles,
4.2.2 Minimum scope of coverage. Commercial general coverage shall be at least as
broad as Insurance Services Office Commercial General Liability occurrence form
CG 0001 (most recent edition) covering comprehensive General Liability on an
"occurrence" basis. Automobile coverage shall be at least as broad as Insurance
Services Office Automobile Liability form CA 0001 (most recent edition), Code 1
(any auto). No endorsement shall be attached limiting the coverage.
4.2.3 Additional requirements. Each of the following shall be included in the
insurance coverage or added as a certified endorsement to the policy:
The Insurance shall cover on an occurrence or an occurrence basis, and
not on a claims -made basis.
Town, its officers, officials, employees, and volunteers are to be covered
as insureds as respects: liability arising out of work or operations
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performed by or on behalf of the Consultant; or automobiles owned,
leased, hired, or borrowed by the Consultant
For any claims related to this Agreement or the work hereunder, the
Consultant's insurance covered shall be primary insurance as respects
the Town, its officers, officials, employees, and volunteers. Any insurance
or self-insurance maintained by the Town, its officers, officials, employees,
or volunteers shall be excess of the Consultant's insurance and shall not
contribute with it.
Each insurance policy required by this clause shall be endorsed to state
that coverage shall not be canceled by either party, except after 30 days'
prior written notice has been provided to the Town.
4.3 Professional Liability Insurance.
4.3.1 General requirements. Consultant, at its own cost and expense, shall maintain
for the period covered by this Agreement professional liability insurance for
licensed professionals performing work pursuant to this Agreement in an amount
not less than $1,000,000.00 covering the licensed professionals' errors and
omissions. Any deductible or self-insured retention shall not exceed $150,000 per
claim.
4.3.2 Claims -made limitations. The following provisions shall apply if the professional
liability coverage is written on a claims -made form:
The retroactive date of the policy must be shown and must be before the
date of the Agreement.
Insurance must be maintained and evidence of insurance must be
provided for at least five years after completion of the Agreement or the
work, so long as commercially available at reasonable rates.
C. If coverage is canceled or not renewed and it is not replaced with another
claims -made policy form with a retroactive date that precedes the date of
this Agreement, Consultant must purchase an extended period coverage
for a minimum of five years after completion of work under this
Agreement.
d. A copy of the claim reporting requirements must be submitted to the Town
for review prior to the commencement of any work under this Agreement.
4.4 All Policies Requirements.
4.4.1 Acceptability of insurers. All insurance required by this section is to be placed
with insurers with a Bests' rating of no less than ANT
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4.4.2 Verification of coverage. Prior to beginning any work under this Agreement,
Consultant shall furnish Town with complete copies of all policies delivered to
Consultant by the insurer, including complete copies of all endorsements attached
to those policies. All copies of policies and endorsements shall show the signature
of a person authorized by that insurer to bind coverage on its behalf. If the Town
does not receive the required insurance documents prior to the Consultant
beginning work, it shall not waive the Consultant's obligation to provide them. The
Town reserves the right to require complete copies of all required insurance
policies at any time.
4.4.3 Deductibles and Self -Insured Retentions. Consultant shall disclose to and
obtain the written approval of Town for the self-insured retentions and deductibles
before beginning any of the services or work called for by any term of this
Agreement. At the option of the Town, either: the insurer shall reduce or eliminate
such deductibles or self-insured retentions as respects the Town, its officers,
employees, and volunteers; or the Consultant shall provide a financial guarantee
satisfactory to the Town guaranteeing payment of losses and related
investigations, claim administration and defense expenses.
4.4.4 Wasting Policies. No policy required by this Section 4 shall include a "wasting"
policy limit (i.e. limit that is eroded by the cost of defense).
4.4.5 Waiver of Subrogation. Consultant hereby agrees to waive subrogation which
any insurer or contractor may require from vendor by virtue of the payment of any
loss. Consultant agrees to obtain any endorsements that may be necessary to
affect this waiver of subrogation.
The Workers' Compensation policy shall be endorsed with a waiver of subrogation
in favor of the entity for all work performed by the consultant, its employees,
agents, and subcontractors.
4.4.6 Subcontractors. Consultant shall include all subcontractors as insureds under its
policies or shall furnish separate certificates and endorsements for each
subcontractor. All coverages for subcontractors shall be subject to all of the
requirements stated herein.
4.5 Remedies. In addition to any other remedies Town may have if Consultant fails to provide
or maintain any insurance policies or policy endorsements to the extent and within the time
herein required, Town may, at its sole option exercise any of the following remedies, which
are alternatives to other remedies Town may have and are not the exclusive remedy for
Consultant's breach:
■ Obtain such insurance and deduct and retain the amount of the premiums for such
insurance from any sums due under the Agreement;
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■ Order Consultant to stop work under this Agreement or withhold any payment that
becomes due to Consultant hereunder, or both stop work and withhold any payment,
until Consultant demonstrates compliance with the requirements hereof; and/or
■ Terminate this Agreement,
Section 5. INDEMNIFICATION AND CONSULTANT'S RESPONSIBILITIES.
Consultant shall indemnify, defend with counsel acceptable to Town, and hold harmless Town and its
officers, officials, employees, agents and volunteers from and against any and all liability, loss, damage,
claims, expenses, and costs (including without limitation, attorney's fees and costs and fees of litigation)
(collectively, "Liability") of every nature arising out of or in connection with Consultant's performance of the
Services or its failure to comply with any of its obligations contained in this Agreement, except such Liability
caused by the sole negligence or willful misconduct of Town.
The Consultant's obligation to defend and indemnify shall not be excused because of the Consultant's
inability to evaluate Liability or because the Consultant evaluates Liability and determines that the
Consultant is not liable to the claimant. The Consultant must respond within 30 days, to the tender of any
claim for defense and indemnity by the Town, unless this time has been extended by the Town. If the
Consultant fails to accept or reject a tender of defense and indemnity within 30 days, in addition to any
other remedy authorized by law, so much of the money due the Consultant under and by virtue of this
Agreement as shall reasonably be considered necessary by the Town, may be retained by the Town until
disposition has been made of the claim or suit for damages, or until the Consultant accepts or rejects the
tender of defense, whichever occurs first.
With respect to third party claims against the Consultant, the Consultant waives any and all rights of any
type to express or implied indemnity against the Indemnitees.
Notwithstanding the forgoing, to the extent this Agreement is a "construction contract" as defined by
California Civil Code Section 2782, as may be amended from time to time, such duties of consultant to
indemnify shall not apply when to do so would be prohibited by California Civil Code Section 2782.
In the event that Consultant or any employee, agent, or subcontractor of Consultant providing services
under this Agreement is determined by a court of competent jurisdiction or the California Public Employees
Retirement System (PERS) to be eligible for enrollment in PERS as an employee of Town, Consultant shall
indemnify, defend, and hold harmless Town for the payment of any employee and/or employer
contributions for PERS benefits on behalf of Consultant or its employees, agents, or subcontractors, as well
as for the payment of any penalties and interest on such contributions, which would otherwise be the
responsibility of Town.
Section 6. STATUS OF CONSULTANT.
6.1 Independent Contractor. At all times during the term of this Agreement, Consultant shall
be an independent contractor and shall not be an employee of Town. Town shall have the
right to control Consultant only insofar as the results of Consultant's services rendered
pursuant to this Agreement and assignment of personnel pursuant to Subparagraph 1.3;
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however, otherwise Town shall not have the right to control the means by which
Consultant accomplishes services rendered pursuant to this Agreement. Notwithstanding
any other Town, state, or federal policy, rule, regulation, law, or ordinance to the contrary,
Consultant and any of its employees, agents, and subcontractors providing services under
this Agreement shall not qualify for or become entitled to, and hereby agree to waive any
and all claims to, any compensation, benefit, or any incident of employment by Town,
including but not limited to eligibility to enroll in the California Public Employees Retirement
System (PERS) as an employee of Town and entitlement to any contribution to be paid by
Town for employer contributions and/or employee contributions for PERS benefits.
6.2 Consultant Not an Agent. Except as Town may specify in writing, Consultant shall have
no authority, express or implied, to act on behalf of Town in any capacity whatsoever as an
agent. Consultant shall have no authority, express or implied, pursuant to this Agreement
to bind Town to any obligation whatsoever.
Section 7. LEGAL REQUIREMENTS.
7.1 Governing Law. The laws of the State of California shall govern this Agreement.
7.2 Compliance with Applicable Laws. Consultant and any subcontractors shall comply with
all laws applicable to the performance of the work hereunder.
7.3 Other Governmental Regulations. To the extent that this Agreement may be funded by
fiscal assistance from another governmental entity, Consultant and any subcontractors
shall comply with all applicable rules and regulations to which Town is bound by the terms
of such fiscal assistance program.
7.4 Licenses and Permits. Consultant represents and warrants to Town that Consultant and
its employees, agents, and any subcontractors have all licenses, permits, qualifications,
and approvals of whatsoever nature that are legally required to practice their respective
professions. Consultant represents and warrants to Town that Consultant and its
employees, agents, any subcontractors shall, at their sole cost and expense, keep in effect
at all times during the term of this Agreement any licenses, permits, and approvals that are
legally required to practice their respective professions. In addition to the foregoing,
Consultant and any subcontractors shall obtain and maintain during the term of this
Agreement valid Business Licenses from Town.
7.5 Nondiscrimination and Equal Opportunity. Consultant shall not discriminate, on the
basis of a person's race, religion, color, national origin, age, physical or mental handicap or
disability, medical condition, marital status, sex, or sexual orientation, against any
employee, applicant for employment, subcontractor, bidder for a subcontract, or participant
in, recipient of, or applicant for any services or programs provided by Consultant under this
Agreement. Consultant shall comply with all applicable federal, state, and local laws,
policies, rules, and requirements related to equal opportunity and nondiscrimination in
employment, contracting, and the provision of any services that are the subject of this
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Agreement, including but not limited to the satisfaction of any positive obligations required
of Consultant thereby.
Consultant shall include the provisions of this Subsection in any subcontract approved by
the Contract Administrator or this Agreement.
Section 8. TERMINATION AND MODIFICATION.
8.1 Termination. Town may cancel this Agreement at any time and without cause upon
written notification to Consultant.
Consultant may cancel this Agreement upon 30 days' written notice to Town and shall
include in such notice the reasons for cancellation.
In the event of termination, Consultant shall be entitled to compensation for services
performed to the effective date of termination; Town, however, may condition payment of
such compensation upon Consultant delivering to Town any or all documents,
photographs, computer software, video and audio tapes, and other materials provided to
Consultant or prepared by or for Consultant or the Town in connection with this
Agreement.
8.2 Extension. Town may, in its sole and exclusive discretion, extend the end date of this
Agreement beyond that provided for in Subsection 1.1. Any such extension shall require a
written amendment to this Agreement, as provided for herein. Consultant understands and
agrees that, if Town grants such an extension, Town shall have no obligation to provide
Consultant with compensation beyond the maximum amount provided for in this
Agreement. Similarly, unless authorized by the Contract Administrator, Town shall have
no obligation to reimburse Consultant for any otherwise reimbursable expenses incurred
during the extension period.
8.3 Amendments. The parties may amend this Agreement only by a writing signed by all the
parties.
8.4 Assignment and Subcontracting. Town and Consultant recognize and agree that this
Agreement contemplates personal performance by Consultant and is based upon a
determination of Consultant's unique personal competence, experience, and specialized
personal knowledge. Moreover, a substantial inducement to Town for entering into this
Agreement was and is the professional reputation and competence of Consultant.
Consultant may not assign this Agreement or any interest therein without the prior written
approval of the Contract Administrator, Consultant shall not subcontract any portion of the
performance contemplated and provided for herein, other than to the subcontractors noted
in the proposal, without prior written approval of the Contract Administrator.
8.5 Survival. All obligations arising prior to the termination of this Agreement and all
provisions of this Agreement allocating liability between Town and Consultant shall survive
the termination of this Agreement.
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8.6 Options upon Breach by Consultant. If Consultant materially breaches any of the terms
of this Agreement, Town's remedies shall include, but not be limited to, the following:
8.6.1 Immediately terminate the Agreement;
8.6.2 Retain the plans, specifications, drawings, reports, design documents, and any
other work product prepared by Consultant pursuant to this Agreement;
8.6.3 Retain a different consultant to complete the work described in Exhibit A not
finished by Consultant; or
8.6.4 Charge Consultant the difference between the cost to complete the work
described in Exhibit A that is unfinished at the time of breach and the amount that
Town would have paid Consultant pursuant to Section 2 if Consultant had
completed the work,
Section 9. KEEPING AND STATUS OF RECORDS.
9.1 Records Created as Part of Consultant's Performance. All reports, data, maps,
models, charts, studies, surveys, photographs, memoranda, plans, studies, specifications,
records, files, or any other documents or materials, in electronic or any other form, that
Consultant prepares or obtains pursuant to this Agreement and that relate to the matters
covered hereunder shall be the property of the Town. Consultant hereby agrees to deliver
those documents to the Town upon termination of the Agreement. It is understood and
agreed that the documents and other materials, including but not limited to those described
above, prepared pursuant to this Agreement are prepared specifically for the Town and are
not necessarily suitable for any future or other use. Town and Consultant agree that, until
final approval by Town, all data, plans, specifications, reports and other documents are
confidential and will not be released to third parties without prior written consent of both
parties.
9.2 Consultant's Books and Records. Consultant shall maintain any and all ledgers, books
of account, invoices, vouchers, canceled checks, and other records or documents
evidencing or relating to charges for services or expenditures and disbursements charged
to the Town under this Agreement for a minimum of 3 years, or for any longer period
required by law, from the date of final payment to the Consultant to this Agreement.
9.3 Inspection and Audit of Records. Any records or documents that Section 9.2 of this
Agreement requires Consultant to maintain shall be made available for inspection, audit,
and/or copying at any time during regular business hours, upon oral or written request of
the Town. Under California Government Code Section 8546.7, if the amount of public
funds expended under this Agreement exceeds $10,000.00, the Agreement shall be
subject to the examination and audit of the State Auditor, at the request of Town or as part
of any audit of the Town, for a period of 3 years after final payment under the Agreement.
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Section 10 MISCELLANEOUS PROVISIONS.
10.1 Attorneys' Fees. If a party to this Agreement brings any action, including an action for
declaratory relief, to enforce or interpret the provision of this Agreement, the prevailing
party shall be entitled to reasonable attorneys' fees in addition to any other relief to which
that party may be entitled. The court may set such fees in the same action or in a
separate action brought for that purpose.
10.2 Venue. In the event that either party brings any action against the other under this
Agreement, the parties agree that trial of such action shall be vested exclusively in the
state courts of California in the County of Santa Clara or in the United States District Court
for the Northern District of California.
10.3 Severability. If a court of competent jurisdiction finds or rules that any provision of this
Agreement is invalid, void, or unenforceable, the provisions of this Agreement not so
adjudged shall remain in full force and effect. The invalidity in whole or in part of any
provision of this Agreement shall not void or affect the validity of any other provision of this
Agreement.
10.4 No Implied Waiver of Breach. The waiver of any breach of a specific provision of this
Agreement does not constitute a waiver of any other breach of that term or any other term
of this Agreement.
10.5 Successors and Assigns. The provisions of this Agreement shall inure to the benefit of
and shall apply to and bind the successors and assigns of the parties.
10.6 Use of Recycled Products. Consultant shall prepare and submit all reports, written
studies and other printed material on recycled paper to the extent it is available at equal or
less cost than virgin paper.
10.7 Conflict of Interest. Consultant may serve other clients, but none whose activities within
the corporate limits of Town or whose business, regardless of location, would place
Consultant in a "conflict of interest," as that term is defined in the Political Reform Act,
codified at California Government Code Section 81000 et seq.
Consultant shall not employ any Town official in the work performed pursuant to this
Agreement. No officer or employee of Town shall have any financial interest in this
Agreement that would violate California Government Code Sections 1090 et seq.
Consultant hereby warrants that it is not now, nor has it been in the previous 12 months,
an employee, agent, appointee, or official of the Town. If Consultant was an employee,
agent, appointee, or official of the Town in the previous twelve months, Consultant
warrants that it did not participate in any manner in the forming of this Agreement.
Consultant understands that, if this Agreement is made in violation of Government Code §
1090 et seq., the entire Agreement is void and Consultant will not be entitled to any
compensation for services performed pursuant to this Agreement, including reimbursement
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of expenses, and Consultant will be required to reimburse the Town for any sums paid to
the Consultant. Consultant understands that, in addition to the foregoing, it may be subject
to criminal prosecution for a violation of Government Code § 1090 and, if applicable, will
be disqualified from holding public office in the State of California.
10.8 Solicitation. Consultant agrees not to solicit business at any meeting, focus group, or
interview related to this Agreement, either orally or through any written materials.
10.9 Contract Administration. This Agreement shall be administered by Steve Padovan
("Contract Administrator"). All correspondence shall be directed to or through the Contract
Administrator or his or her designee.
10.10 Notices. Any written notice to Consultant shall be sent to:
Craig Tole
4LEAF, Inc.
2126 Rheem Drive
Pleasanton, CA 94588
Any written notice to Town shall be sent to:
Steve Padovan
Interim Planning Director
26379 W. Fremont Road
Los Altos Hills, CA 94022
10.11 Professional Seal. Where applicable in the determination of the contract administrator,
the first page of a technical report, first page of design specifications, and each page of
construction drawings shall be stamped/sealed and signed by the licensed professional
responsible for the report/design preparation. The stamp/seal shall be in a block entitled
"Seal and Signature of Registered Professional with report/design responsibility," as in the
following example.
Seal and Signature of Registered Professional with
report/design responsibility.
10.12 Integration. This Agreement, including the scope of work attached hereto and
incorporated herein as Exhibits A represents the entire and integrated agreement between
Town and Consultant and supersedes all prior negotiations, representations, or
agreements, either written or oral.
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Exhibit A Qualifications to Provide On -Call Building Department Services
10.13 Counterparts. This Agreement may be executed in multiple counterparts, each of which
shall be an original and all of which together shall constitute one agreement.
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The Parties have executed this Agreement as of the Effective Date.
TOWN OF LOS ALTOS ILLS
Town Manager
Approved as to Form:
—__
Steven T. Mattas, Town Attorney
1070873.1
CONSULTA :4LEAF, Inc.
Kevin Duggan, Pre i nt
Consulting Services Agreement between August 25, 2021
Town of Los Altos Hills and 4LEAF, Inc. Page 14 of 14
EXHIBIT A
Qualifications to Provide On -Call Building Department Services
Consulting Services Agreement between August 25, 2021
Town of Los Altos Hills and 4LEAF, Inc. Page 1 of 1
AUGUST 18, 2021
QUALIFICATIONS TO PROVIDE
ON-CALL BUILDING
DEPARTMENT
SERVICES
SUBMITTED BY:
4LEAF, INC.
ENGINEERING . CONSTRUCTION MANAGEMENT
PLAN CHECK. BUILDING INSPECTION. PLANNING
TABLE OF CONTENTS
SECTION No. SECTION TITLE
Section 1. Cover Letter ...............................
Section 2. Profile of the Firm ......................
Section 3. Scope of Work ............................
Section 4. Staffing and Key Personnel ......................
Section 5. Project Experience ...................................
Section 6. Rate Structure .........................................
IVQUALIFICATIONS TOPROVIDE
ON-CALL BUILDING DEPARTMENT SERVICES
SECTION I
Cover Letter
Submitted by 4LEAF, Inc.
August 18, 2021
* 4LEAF, INC. ENGINEERING • CONSTRUCTION MANAGEMENT • INSPECTION • PLAN CHECK • PLANNING
Town of Los Altos Hills August 18, 2021
Attn: Steve Padovan
Interim Planning, Building, and Public Works Director
26379 Fremont Road
Los Altos Hills, CA
RE: Qualifications to Provide As -Needed Building Department Services.
Dear Mr. Padovan,
4LEAF, Inc. (4LEAF), a California "C" Corporation, is pleased to present our proposal to provide Building
Division Staff and Plan Review Services to the Town of Los Altos Hills (Town). 4LEAF is a full-service firm
and has been providing these services to numerous clients throughout California for 20+ years. 4LEAF is
the ideal choice for the following reasons:
Q Local Presence
4LEAF has been providing services to the County of Santa Clara since 2008, and since then has
expanded our presence to provide services to multiple municipalities within the county. 4LEAF offers
expert knowledge and skills as we have wide-ranging project experience in varying locations. Our
familiarity with the areas surrounding the Town of Los Altos Hills is strong and we are eager to expand
our services to municipalities within the Silicon Valley area.
0 Depth of Resources
Regardless of your personnel needs, 4LEAF has the depth of resources to provide staff on short notice.
4LEAF has a proven track record of providing as -needed staff typically within 24 hours of request.
4LEAF has the largest pool of inspectors and permit technicians in the industry (more than 175
inspectors, and more than 50 permit technicians) and has the desire to serve any inspection or plan
review need the City may have, regardless of duration. The Town will have access to 4LEAF's ICC -
Certified plan review team which includes Engineers, Architects, Fire Inspectors/Fire Protection
Engineers.
Q Approach
Our staff incorporates the right combination of experience, education, certifications, and
registrations, allowing the 4LEAF team to provide a wide range of resources customized to the specific
requirements of each client and project. 4LEAF principals and project managers have the experience
to handle any requests. You can be confident that your team will be partnering with staff that
understands your department and service protocols. Our approach to providing professional services
to the Town is straight forward:
• Provide qualified professionals who know how to partner successfully with the Town
• Supply proven resources and innovative ideas
• Offer resource reliability and flexibility
• Respond to the Town's needs
• Communicate with the Town, Developers, Contractors, Architects, and homeowners
Q Comprehensive Plan Review Services
4LEAF is one of the Building & Safety industry's leader in Plan Review Services. 4LEAF's Plan Review
Services include:
• Structural Engineers, CASp, and Mechanical/Electrical/Plumbing Plan Review Staff
2126 RHEEM DRIVE a PLEASANTON, CA 94588 PHONE (925) 462.5959
Page 2
Qualifications to Provide As -Needed Building Department Services.
• Fire Review
• Less than 24-hour pickup and delivery of all plan reviews performed off-site
• Electronic plan review services
• Expedited plan review services
• Familiarity with programs such as Accela, EnerGov, eTRACKiT, iWorks, and e-PlanSoft
• Special negotiated discounted rates for large/complex reviews
• Immediate response from 4LEAF's project manager or management team
Q Building Inspection Services
4LEAF has the largest group of building inspectors in California. We currently manage five large
contracts with inspection teams of approximately 10 or more staff. Most of these contracts include
plan review and inspection with technology giants such as Apple, Facebook, VMware, and Workday.
In addition, we have four major fire recovery programs in Sonoma County, the Town of Paradise,
Santa Cruz County, and Solano County. These projects range from the several million to billions of
dollars of construction valuation. 4LEAF has a proven track record of providing ICC -certified Building
and Public Works inspectors as needed including staffing for short-term assignments including one
day assignments to cover staff training, sick days, vacation days, or spikes in permit activity.
Q CASp Expertise
4LEAF has approximately 13 Certified Access Specialists on staff. We have performed CASp
inspection and plan review projects and have consulted on numerous construction projects for
accessibility questions and advice.
Q Leadership
The contract with the Town of Los Altos Hills will be managed by Craig Tole. Craig has a proven track
record of success with jurisdictions in California and is authorized to negotiate Agreement terms and
compensation with the City.
Craig Tole 2126 Rheem Drive
Office: (925) 462-5959 Pleasanton, CA 94588
Cell: (925) 580-4055 Office: (925) 462-5959
Email: ctole@41eafinc.com Website: 4LEAFINC.COM
4LEAF can dedicate the time, personnel, and resources to the Town to fulfill the needs of this As -Needed
Building Department Services contract and we guarantee on-call staff availability. 4LEAF has no conflicts
of interest to report that would hinder our ability to perform work for the Town. As President of 4LEAF, I
am authorized to bind this firm. Should you have any questions or require additional information, please
feel free to contact me at your convenience.
Respectfully submitted,
Kevin J. Duggan /
President
2126 RHEEM DRIVE a PLEASANTON, CA 94588 • PHONE (925) 462-5959
IVQUALIFICATIONS TO PROVIDE
ON-CALL BUILDING DEPARTMENT SERVICES
SECTION 2
Profile of the Firm
Submitted by 4LEAF, Inc.
August 18, 2021
4LEAF, INC.
ENGINEERING . CONSTRUCTION MANAGEMENT
PLAN CHECK. BUILDING INSPECTION. PLANNING
SECTION 2: PROFILE OF THE FIRM
4LEAF, Inc. (4LEAF) is a California "C" Corporation that was established in 1999 and incorporated in 2001. Our
extensive team of engineers and managers are fully equipped with training and experience required to perform
the Plan Review, Inspection, and Permit Technician Services they provide to municipal Building and Public Works
Departments. Our goal is to set the industry standard for excellent customer service as we continue to grow our
highly qualified staff that has reached 400+ professional personnel throughout California, Oregon, Washington,
Nevada, and New England.
FIRM MANAGEMENT
President: Kevin Duggan
(P) — (925) 462-5959 (E) — kduggan@41eafinc.com
Vice President: Gene Barry, P.E.
(P) — (925) 462-5959 (E) — gbarry@41eafinc.com
OFFICE LOCATIONS
Bay Area - Headquarters
2126 Rheem Drive
Pleasanton, CA 94588
San Diego
402 West Broadway, Suite 400
San Diego, CA 92101
Santa Cruz
701 Ocean Street
Santa Cruz, CA 95060
PROFESSIONALS
Vice President: Bert Gross, P.E.
(P) — (916) 965-0010 (E) — bgross@41eafinc.com
Executive Project Manager: Craig Tole
(C) — (925) 580-4055 (E) — ctole@41eafinc.com
Southern California
5140 Birch Street, Second Floor
Newport Beach, CA 92660
Paradise
6848 Skyway, Suite F
Paradise, CA 95969
4LEAF Consulting, LLC
125 E. Reno Ave., Suite 3
Las Vegas, NV 89119
Sacramento
8896 North Winding Way
Fair Oaks, CA 95628
Washington
1201 Pacific Avenue, Suite 600
Tacoma, WA 98402
New England
132 Central St., Suite 210
Foxboro, MA 02035
ICC Certified Plans Examiners 40+ ICC Certified Inspectors & 175+
Inspectors of Record
ICC Certified Building Officials 18 Registered Architects 3
Registered Engineers (PE, SE, FPE) 20 Fire Plan Examiners 29
& Inspectors
Code Enforcement Staff (PC832) 13 CASp 13
Construction Managers/Inspectors 40+ Permit Technicians 50+
Qualifications to provide On -Call Building Department Services to the Town of Los Altos Hills Page 3
Section 2: Profile of the Firm August 18, 2021
4LEAF, INC.
ENGINEERING . CONSTRUCTION MANAGEMENT
PLAN CHECK. BUILDING INSPECTION . PLANNING
PHILOSOPHY OF THE FIRM
The 4LEAF philosophy is to be the best firm by providing our clients with outstanding customer service and first-
rate plan review and inspection services. We put our philosophy into action by building client relationships and
prioritizing the needs of our clients—this has led us to become the industry leader in providing Building
Department Services to both public and private clients throughout California. 4LEAF has provided plan review
and inspection services for numerous projects including cannabis facilities, office campuses, parking garages,
transportation facilities, city/county-owned buildings, universities, public schools, hospitals, sports arenas,
infrastructure, essential service facilities, solar projects, and laboratories.
4LEAF's staff has a depth of experience in working with all types of building structures and has performed
inspection and plan review services on more than $35 billion dollars in construction during the past 20 years.
We have worked with planning and building departments in the construction, rehabilitation, and repair of both
public and private buildings as well worked with design review and preservation boards to determine the design
criteria and associated project requirements of building improvements. In addition, our staff have performed
inspections and plan reviews for public and private building structures for compliance with life -safety and
Americans with Disabilities Act (ADA) accessibility requirements.
SNAPSHOT OF SERVICES
• Jurisdictional Inspectors
❖ Residential & Commercial
• OSHPD/DSA Inspectors of Record
• ICC Certified Plan Review
• Certified Accessibility Specialists
• Leed Accredited Professionals
• ICC Certified Building Officials
• Complete Building Dept. Services
• In -House Plan Review
• Offsite Plan Review
• Property Condition Surveys
• Diaster Recovery Program Services
• Fire Hardending
• Vegetation Management
FINANCIAL STABILITY
• Constructability Reviews
• Baseline Schedule Review
• Stakeholder Coordination
• Submittals & RFI's Review
Performing Claims Analysis
• Public Works Inspection
• Construction Monitoring &
Reporting
• Well/Septic
• Wastewater Treament Plant
• Civil Plan Review
• QSD's, QSP's Erosion & Sediment
Control Review
• SWPPP Reiview & Inspection
• Phase I & II Environmental
Assessments
• Storm Water Pollution Prevention
• CERCLA and RCRA Remedial
Investigation Work Plans
• NPDES Permitting and Compliance
• Engineering Cost Estimates
• Geotechnical Engineering
• Soil Char. & Waste Profiling
• Health & Safety Plans
• CECtA Review
• Initial Studies
• Environmental Impact Reports (EIR)
• Emer. Ordinance & Policy Drafting
4LEAF is a financially stable company and many of our contracts are multi-year, which provides a large base for
stability, a significant backlog of funding, and the support for many in-house resources. During the past 20
years, 4LEAF's reputation for technical excellence and corporate integrity has allowed us to grow our staff and
expand our services into new areas. We presently have seven offices located throughout California, Nevada,
Washington, and New England. We have a staff of more than 300 certified and employees available to serve our
clients and ensure that any needs are met with friendly, accommodating, and experienced assistance.
Our firm has never been removed from a project nor disqualified from proposing on a project.
Qualifications to provide On -Call Building Department Services to the Town of Los Altos Hills Page 4
Section 2: Profile of the Firm August 18, 2021
IVQUALIFICATIONS TO PROVIDE
ON-CALL BUILDING DEPARTMENT SERVICES
SECTION 3
Scope of Work
Submitted by 4LEAF, Inc.
August 18, 2021
4LEAF, INC.
ENGINEERING . CONSTRUCTION MANAGEMENT
PLAN CHECK. BUILDING INSPECTION. PLANNING
SECTION 3: SCOPE OF WORK
Insuection Services
4LEAF has a team of more than 175 ICC Certified Building Inspectors, OSHPD/DSA Inspectors of Record, Fire
Personnel, and Construction Inspectors working on various contracts. We maintain the largest database of
qualified inspectors of varied qualifications. Inspectors vary from current full-time inspection staff, idle staff
(temporarily between assignments), and pre -qualified staff which include inspectors who are available subject
to client demand. 4LEAF's inspectors are all ICC Certified and experienced working within a municipal work
environment. 4LEAF will provide inspectors with all the necessary tools, equipment, and current code books
sufficient to facilitate all required inspections. 4LEAF can provide interim or full-time building inspectors or
permit technicians same-day or within one business day. Simply call, email, or text our assigned Executive
Project Manager, Michael Renner, for an immediate response.
We maintain an on-call database for as -needed requests with our clients. 4LEAF utilizes this service for more
than 250 municipalities. Below is a snapshot of our database.
Building Department Staffing Sheet
MonMl, impubn A W ymr�rt YMMN
Inspection Options
Periodic Inspection Services 4 Available Next Day
4LEAF can fulfill inspection requests immediately upon request including same day. 4LEAF has a wealth of local
and available inspectors ready to serve the Town. In addition, 4LEAF has a proven track record of providing such
services to a number of different building departments.
Part -Time Inspection Services 4 Available Next Day
4LEAF will provide the Town with part-time inspectors upon request. 4LEAF can provide part-time staff within 24
hours of request for any duration of time. 4LEAF's Project Manager will work closely with the department to
identify the right personnel and determine the appropriate work schedule.
Full -Time Inspection Services 4 Available Two Days or Less
4LEAF can provide full-time inspectors upon request. 4LEAF provides this service regularly to many clients
throughout Northern California, Central Coast, Sacramento Valley, Peninsula/South Bay, East Bay, North Bay,
and Central Valley.
Qualifications to Provide As -Needed Building Department Services to the Town of Los Altos Hills Page 5
Section 3: Scope of Work Approach August 18, 2021
4LEAF, INC.
ENGINEERING . CONSTRUCTION MANAGEMENT
PLAN CHECK. BUILDING INSPECTION, PLANNING
Project Specific Inspection Services -.4 Available Two Days or Less
4LEAF is often tasked with providing inspection services to large projects on behalf of municipalities. 4LEAF
currently handles large-scale projects for such clients as the City of Palo Alto, City of Cupertino, etc. These
projects are developer funded into a separate account which are distributed to 4LEAF using a separate invoice
and contract number. This is particularly helpful to fast paced projects looking for continuous inspection services
over a short period of time (i.e. 6 - 36 Months).
On -Call Building Department Staffing
4LEAF has a proven track record of providing Permit Technician/Counter staff to jurisdictions. The 4LEAF pool of
talented professionals includes qualified and experienced permit technicians capable of providing all permit
processing and counter services. 4LEAF can deploy such staff on short notice and offer training programs for
department staff, if required. Our staff encompasses the right combination of experience, education, and
certifications. 4LEAF Permit Technician Staff must be experienced and dedicated to serving the public at the
Planning and Building Department counter.
4LEAF Building Officials encompasses the right combination of experience, education, and certifications. Typical
duties include:
• Supervises and coordinates the activities and training of all personnel assigned to the department.
• Develops standards and procedures for the conduct of the department.
• Provides general guidance to the work program of the department and aiding in interpreting policy.
• Acts as technical advisor to employees in solving difficult assignments.
• Participates in code development with appropriate agencies and jurisdictions.
• Formulates division operating budget for the review and approval by the department director.
• Organizes, plans, coordinates, trains, directs, controls, reviews, and represents the municipality as its
expert in the field of building code administration and enforcement.
• Reviews and approves alternate materials, alternate design and methods of construction, and
modification requests.
• Observes conditions and issues notices for corrections to persons responsible for conformance.
• Interprets legal requirements and recommends compliance procedures to contractors, workers, and
owners.
• Responsible for updating building codes.
• Other duties as assigned.
4LEAF Permit Technicians have the experience and dedication to serve at the public Planning and Building
Department counter. Typical duties include:
• Accepting Plans for Plan Check
• Verification that Plans are accurate and complete
• Calculate Permit Fees
• Explain ordinances and procedures to owners, contractors, developers, architects, and general public
• Assist with preparation of permit applications
• Receive Plans for Planning and Building permits and route to various agencies (if requested)
Qualifications to Provide As -Needed Building Department Services to the Town of Los Altos Hills Page 6
Section 3: Scope of Work Approach August 18, 2021
4LEAF, INC.
ENGINEERING . CONSTRUCTION MANAGEMENT
PLAN CHECK. BUILDING INSPECTION. PLANNING
• Accept complaints on code violations, process, and record complaints
• Answer telephone for field and office staff
• Process inspection requests
• Maintain files for building permits
• Operate Building Department's computerized information system
• Input variety of information including building permits and inspections
• Complete related duties and responsibilities as assigned by Building Official and Senior staff members
4LEAF has numerous Building Official and Permit/Counter Technicians on staff, many of whom are currently
assigned to Building Departments throughout the state. All staff will have the materials, resources, tools, and
training required to perform the job.
Building Department Services Placement Schedule
Plan Review Services
4LEAF will provide plan review for any and all types of structures to ensure compliance with all adopted codes,
local ordinances (including Tier 1 of Cal Green, if required) and state and federal laws that pertain to Building
and Safety, and for compliance with the adopted International Code Council (ICC) Building, Plumbing, Electrical,
Mechanical, National Fire Protection codes and standards, and the Accessibility and Noise and Energy
Conservation requirements as mandated by the State of California Title 24, State of California Water Efficient
Landscape Ordinance, the State of California Certified Access Specialist (CASp) compliance, and all other
applicable ordinances. Types of projects we provide these services for include Single -Family Dwellings, large
Multi -Family Mixed -Use Dwelling Units, Commercial, and Industrial.
Process Mapping
4LEAF aims to bring departmental processes together by identifying and ••
eliminating obstacles to streamline processes. Our subject -matter experts visit •• �;®• energov
each department within a jurisdiction to conduct an analysis of existing processes, •
identify how best to streamline separate departmental processes to improve workflow, and provide guidance
and recommendations on an improved work plan. 4LEAF implementation staff work both on- and off-site during
this process and offer extensive training to existing municipal staff members on the use of a jurisdiction's
preferred permitting software. We have a robust amount of experience with software that aids in the
implementation of process mapping, such as e-PlanSoft, TRACKiT, EnerGov, Accela, and iWorq.
Qualifications to Provide As -Needed Building Department Services to the Town of Los Altos Hills Page 7
Section 3: Scope of Work Approach August 18, 2021
4LEAF, INC.
ENGINEERING . CONSTRUCTION MANAGEMENT
PLAN CHECK. BUILDING INSPECTION . PLANNING
Approach
We understand that the specific building plan review responsibilities will include, but are not limited to:
• Examining plans, drawings, specifications, computations documents, soils reports, and additional data;
• Ascertaining whether projects are in accordance with applicable building and fire codes, and City
ordinances, including but not limited to Title 24 and Title 25;
• Performing such reviews as, structural, MEP, green building, fire and life safety, grading and drainage;
• Reviewing plans to ensure conformity to the required strengths, stresses, strains, loads, and stability as
per the applicable laws;
• Reviewing plans to ensure conformity with use and occupancy classification, general building heights
and areas, types of construction, fire resistance construction and protection systems, means of egress,
accessibility, structural design, soils and foundations; and masonry;
• Providing additional plan review services as requested by the Town;
• Conducting all plan review at the City Department or at a site mutually agreed upon in writing and;
• Supplying all plan review staff with all code books and other basic professional references.
On- and Off -Site Review
4LEAF can supply Registered Professional Engineers to the City to work on-site performing structural plan
review and non-structural reviews at the Jurisdiction's discretion. Our experience includes checking for
compliance with the structural, life -safety, accessibility, plumbing, mechanical, electrical, fire, and local
codes/ordinances.
4LEAF's EZPlan Review
EZPlan Review is our in-house tracking software that
acts as a communication tool between 4LEAF and
the jurisdictions we work with. The use of EZPlan
makes communication easy. This web portal allows
users visualize project due dates, notes, and status
updates so that projects can be followed from start
to finish. Additionally, 4LEAF provides electronically
stamped and uploaded copies of approved project
plans, a value which saves clients time and
resources. With the use of EZPlan, 4LEAF hopes to
provide a level of ease and transparency during the
off-site plan review process.
Sonoma County Fire Recovery Dashboard e=
Document Control
When plans and documents are received for review, 4LEAF's Plan Review Manager and Document Control
Technician analyze the project, creates a job number, and completes a Job Setup Sheet. This form highlights
both the jurisdiction, applicable contact information, and all project specific design criteria and notes. Jobs are
then transmitted through 4LEAF's easily accessed EZPlan Review Portal which tracks initial and subsequent
reviews and is open for view by the client. The Town and their customers can view 4LEAF's plan review control
log through 4LEAF's EZPlan Review Portal.
Qualifications to Provide As -Needed Building Department Services to the Town of Los Altos Hills Page 8
Section 3: Scope of Work Approach August 18, 2021
4LEAF, INC.
ENGINEERING . CONSTRUCTION MANAGEMENT
PLAN CHECK. BUILDING INSPECTION . PLANNING
Plans then get distributed for review to a 4LEAF team consisting of Plan Review Engineers, Architect (a licensed
state professional) and/or an ICC Certified Plans Examiner, as applicable. Our staff then performs his or her
function of analyzing the plans and documentation for effective conformance to the state codes, referenced
construction standards, and Town amendments. 4LEAF's code review methodology is "The Effective Use of the
Codes" reinforced through proprietary and jurisdictional checklists. When complete, the Plan Review Manager
overviews the project for quality control purposes and forwards comments or approvals to the client's pre -
designated contacts.
Off -Site Electronic Plan Review
Digital plan review allows 4LEAF the ability to review, markup and transport plans of any size electronically. We
strongly encourage this service for our clients. This process delivers a high degree of cost effectiveness, time
efficiency and a "green" and environmentally friendly system. Through our strong focus on utilizing this digital
capability, we offer full access to all 4LEAF engineers and plans examiners company -wide, from any of our office
locations. A protected online portal will be established to allow property owners, contractors, developers,
businesses, designers, and stakeholders to submit plans electronically for review. Access to the online portal will
be given to City staff for immediate access to information
regarding project status during the review process.
4LEAF has successfully implemented and used Bluebeam for
electronic review of files to help eliminate the use of paper and
take the plan review workflow to a whole new level. 4LEAF's
offices are equipped with large scale monitors for easy review of
plans. Bluebeam Revu combines powerful PDF editing, markup,
and collaboration technology with reliable file creation. Bluebeam
integrates flawlessly with our Green Line approach for electronic
and timely turnarounds resulting in permit issuance within 5-7
business days.
Additional Services
Planning
4LEAF Planners are expected to comprehend plans, policies, and the codes of our client agencies to the greatest
extent possible prior to beginning assignments. We understand a wide range of planning principles and have
mastered the concepts of the industry. Our team of Planners has successfully managed complex projects ranging
from pre -application through final approval including environmental review and certification. At 4LEAF, we
perform a deep dive into agency plans and policies to fully comprehend the vision, mission, and culture of your
organization. This allows us to place the most qualified individual(s) and fulfill agency needs.
Code Enforcement
4LEAF staff have experience in working cooperatively with property owners and other responsible parties to
bring properties and/or conditions into compliance with applicable bodies of law. Our team will be able to
determine when voluntary compliance is not forthcoming from property owners or responsible parties. 4LEAF
staff will have experience in using administrative processes including the issuance of administrative citations to
credibly establish at the administrative level that violations of law exist on a property. 4LEAF Code Enforcement
Qualifications to Provide As -Needed Building Department Services to the Town of Los Altos Hills Page 9
Section 3: Scope of Work Approach August 18, 2021
4LEAF, INC.
ENGINEERING . CONSTRUCTION MANAGEMENT
PLAN CHECK. BUILDING INSPECTION . PLANNING
Officers have experience in writing criminal citations and in working with legal counsel to assist in the successful
prosecution of Code Enforcement cases either in criminal or civil court when necessary.
Public Works
4LEAF can provide Construction Management and Inspection services for the following types of Civil and Capital
Improvement Program (CIP) projects:
• Storm drain inlet and pipelines • Sanitary sewer conveyance • Recycled water pipeline
• Roadway / streetscape systems installation
improvements • Bike and pedestrian safety • Waterline installation
• Creek & channel diversions improvements • Curb, gutter, and sidewalk
• Levees • Landscaping and irrigation installation
• Culverts • Pedestrian bridges • Traffic Signals / Streetlighting
• Grading & Earthwork • Retaining Walls • Residential subdivisions
• Water/Wastewater Treatment • Pump Stations • Paving and slurry seal project
Facilities • Park and Recreation Facilities • Seismic Retrofits
Additional Technologies
Having served more than 250 jurisdictions, 4LEAF and our staff are knowledgeable and have experience working
with a variety of different technologies for Electronic Plan Review, Permit Tracking, and Building Inspections.
4LEAF's experience with tracking technologies includes, but is not limited to:
e PlanSoft #? Project r-dwmr w MAccelaj3oTRA,KIT ff Works esri
mpg snmm
Structural Only Review
Upon request, 4LEAF will perform "structural only" reviews for the City. 4LEAF can communicate directly with
the designers via email, in-person meetings, and through our EZPIan Review system. 4LEAF prefers PDF files for
"structural only" reviews as they allow several Structural Engineers to review plans together should there be
design -related questions. The majority of 4LEAF's plan review engineers have a design background and work
well with project designers.
Qualifications to Provide As -Needed Building Department Services to the Town of Los Altos Hills Page 10
Section 3: Scope of Work Approach August 18, 2021
QUALIFICATIONS TO PROVIDE
ON-CALL BUILDING DEPARTMENT SERVICES
SECTION 4
Staffing and Key Personnel
Submitted by 4LEAF, Inc.
August 18, 2021
4LEAF, INC.
ENGINEERING • CONSTRUCTION MANAGEMENT
BUILDING INSPECTION - PLAN CHECK
SECTION 4: STAFFING AND KEY PERSONNEL
As your consultant, we understand that our role is to be an advocate on behalf of the Town of Los Altos Hills
(Town) and represent the Town's best interests. 4LEAF's team will function as an extension of Town staff,
seamlessly integrating with the personnel and practices established by the Town while adding the perspective
and expertise that only 4LEAF can offer. Our goal, which we have successfully accomplished on previous clients'
projects, is to have our staff integrate with yours and be accepted as an essential part of the Town.
Management Team
Craig Tole — Director of Development Services
Craig Tole has been the Director of the 4LEAF Development Services team for the past 16
years. He is responsible for municipal client management including staff recruitment, hiring,
and placing for all building department personnel for positions such as Permit/Counter staff,
Building Officials, Plans Examiners, Residential and Commercial Inspectors, and Inspection
services for complex commercial developer funded projects.
Office - (925) 462-5959 1 Cell - (925) 580-4055 1 Email - ctole@41eafinc.com
Michael Renner. CSO — Building Official
Michael is a highly experienced ICC Certified Building Official, with extensive administration
and management experience. He has successfully guided development department staff in
Inspection and Plan Review through all phases of complex and capital -intensive projects. He
is experienced utilizing development department permitting software and directing all
department responsibilities, including plan review, multi -discipline inspections, office and
field supervision, regulatory compliance, code interpretation, and project acceptance.
Office - (925) 462-5959 1 Cell - (925) 785-35811 Email - mrenner@41eafinc.com
Mike Leontiades, CBO — Director of Operations
As former Building Official of the Town of Danville, Mike understands the County
environment. Mike is the Director of 4LEAF's Plan Review and Inspection Services and is
responsible for a team that has collectively performed more than $16 billion of Building and
Safety work. Mike's responsibilities include the day-to-day contact with many of 4LEAF's
valuable clients. Mike will handle all building department requests and assist the plan review
team on all plan check requests made by the County.
Office - (925) 462-5959 1 Cell -(925)681-8842 1 Email - mleontiades@41eafinc.com
Raylee Glasser, CBO —Director of Jurisdictional Services
Raylee is an ICC Certified Building Official, Residential Building/Fire/Plumbing Inspector, Plans
Examiner, and Permit Technician with ICC. With more than 18 years of Municipal Building
Department experience, Raylee has been promoted throughout the ranks of the Building
Department and is responsible for training, mentoring, and placing Permit Technicians and
Engineering Technicians to Building, Fire and Public Works Departments throughout
California.
As
Qualifications to Provide As -Needed Building Department Services to the Town of Los Altos Hills Page 11
Section 4: Staffing and Key Personnel August 18, 2021
Craig Tole
Director of Development
Services
Mike Leontiades, CBO
Director of Operations,
Plan Review and Inspection
Plan Review Engineers/AIA
Farheen Sultana, S.E.
Kevin Sorensen, S.E.
Melissa Mennucci, S.E.
Yousef Marmosh, P.E.
Aleck Cheney, P.E.
David Chung, P.E.
Melissa Dubovik, P.E.
Joseph Nicolas, P.E.
Kathy Buciarelli, P.E.
Lucian Gunter, AIA
Steve Haidet, AIA
Mike Anderson, P.E.
Scott Martin, P.E.
Stefanie Hionis, P.E.
Sareh Deyhimi, P.E.
Liberty Jensen, P.E.
Keith Long, AIA
Michael Renner, CBO
Executive Project Manager,
Building Official
Additional Staff Available
Plans Examiners
Ed O'Reilly, CBO
Mike Leontiades, CBO
Greg Adams, CBO
Jane Alexander, CBO
Raylee Glasser, CBO
Joseph Espinoza, MCP
Lisa O'Malley
Gene Ferrero
Madhavi Latha
Sandeep Ojha
James Johnson
Planners
Daniel Hortert, AICP
Shaveta Sharma
Amalia Merino
Aakash Shah
Aundrea Cruz
Raylee Glasser, CBO
Director of Jurisdictional
Services
Building Inspectors
Mike Renner, CBO
Lucas Chapman, CBO
Mike Leontiades, CBO
Cole Landig
Mark Vinyard
John Nichols
Martin Scott, OSHPD A
Devon Braaten
James Lee
Dean Lovejoy
Permit Technicians
Paulina Santellano
Starlit Sanchez
Chelsea Serafino
Tracy Evenson
Nancy Cox
Caitlin Glasser
Additional Staff Available
Fire Review/Inspection
Vincent Fung, FIDE
Gib Moush, FPE
Stuart Blakesley
Ron Griesinger
Geoff Aus
Loralyn Davis
Randy Amores
Thomas Cervantes
CASA
Sareh Deyhimi, CASp -04
Brent Hipsher, CBO, CASp
David Rashe, CBO, CASp
Mike Anderson, P.E. CASp
Scott Wungluck, CASp
Peter Oliver, CASp
Scott Johnson, S.E., CASp
Lonell Butler, CBO, CASp
4LEAF, INC.
ENGINEERING . CONSTRUCTION MANAGEMENT
PLAN CHECK . BUILDING INSPECTION . PLANNING
PROJECT TEAM QUALIFICATIONS
Permit Technicians:
4LEAF has a proven track record of providing Permit Technician/Counter staff to jurisdictions throughout
California. The 4LEAF pool of more than 25 talented professionals includes qualified and experienced permit
technicians, capable of providing all permit processing and counter services.
Permit Personnel
Vanessa Mota
Position
Senior Permit Technician
Minerva Arredondo
Senior Permit Technician
Tracy Evenson
Senior Permit Technician
Lisa Felicano
Senior Permit Technician
Amy Green
Permit Technician
Shawna Teague
Permit Technician
Michael Varela
Permit Technician
More than 40 additional Permit Technician Staff Available
Inspection Services:
4LEAF has a team of more than 175 ICC Certified Building Inspectors, OSHPD/DSA Inspectors of Record, Fire
Personnel, and Construction Inspectors working on various contracts. 4LEAF has several staff committed to work
in the Bay Area who will remain for the duration of projects to ensure we capture the goals and performance
that have made our inspection system successful. 4LEAF plans to:
• Provide the Town of Los Altos Hills and its Client Agencies with the "depth of resources" of highly
qualified, experienced professionals necessary for Town projects, personnel who are registered, certified,
or have a license and can effectively collaborate with the Town's Project Managers, design team, and
contractors.
• Utilize innovative technology that will enhance ensure open lines of communication with the Town that
will interface with the Town's technology systems and software platforms.
4LEAF maintains the largest database of qualified inspectors. Inspectors vary from current full-time inspection
staff, idle staff (temporarily between assignments), and pre -qualified staff which include inspectors who are
available subject to client demand. 4LEAF's inspectors are all ICC Certified and experienced working within a
municipal work environment.
Key 4LEAF Inspection Personnel:
Below is a quick look into 4LEAF's on-call inspection database, which is made of qualified and quality team
members who are ready and able to take on the Town of Los Altos Hills' projects. Should duplicate names
appear in our competitor's submittals, we are prepared to show payroll records to ensure you that all names
listed in this proposal are employees of 4LEAF, Inc.
Qualifications to Provide As -Needed Building Department Services to the Town of Los Altos Hills Page 13
Section 4: Staffing and Key Personnel August 18, 2021
4LEAF, INC.
ENGINEERING . CONSTRUCTION MANAGEMENT
PLAN CHECK, BUILDING INSPECTION . PLANNING
Plans Examiners
Melissa Mennucci, S.E.
Position
Registered Structural Engineer
Albert Kong, S.E.
Registered Structural Engineer
Farheen Sultana, S.E.
Registered Structural Engineer
Beng Low, S.E.
Registered Structural Engineer
Scott Johnson, P.E., CASA
Registered Structural Engineer & CASp
Mike Anderson, P.E., CASp
Registered Professional Engineer & CASp
David Chung, P.E.
Registered Professional Engineer
Kathy Bucciarelli, P.E.
Registered Professional Engineer & 2 ICC Certifications
Ana Akin, P.E.
Registered Professional Engineer & 2 ICC Certifications
Joseph Nicolas, P.E.
Registered Professional Engineer
Melissa Dubovik, P.E.
Registered Professional Engineer
Stefanie Hionis, P.E.
Registered Professional Engineer
Anastasios Hionis, P.E., M.E., E.E.
Registered Professional Engineer
Sareh Deyhimi, P.E.
Registered Professional Engineer & CASp
Scott Martin, P.E.
Registered Professional Engineer
Liberty Jensen, P.E.
Registered Professional Engineer
Yousef Marmosh, P.E., M.E.
Registered Professional Engineer
Keith Long, AIA
Registered Architect
Sandeep Ojha
Degreed Engineer
Peter Oliver, CASA
CASp & ICC Certified Plans Examiner
Joseph Espinoza, CBO, MCP
ICC Certified Plans Examiner & 8 ICC Certifications
Madhavi Latha
Degreed Engineer & ICC Certified Plans Examiner
Sivaji Muggari
JCC Certified Plans Examiner
Gene Ferrero
ICC Certified Plans Examiner
Lisa O'Malley
ICC Certified Plans Examiner
Marcus Johnson
ICC Certified Plans Examiner
More than 20 additional Plans Examiners
4LEAF Certified Access Specialists
CASp Inspector
Scott Wungluck
CASp-560
4/29/2024
Jerry Thome
CASp-104
9/14/2021
Mike Anderson, P.E.
CASp-328
9/22/2021
Peter Oliver
CASp-818
4/11/2024
David Rashe, CBO
CASp-213
6/23/2022
Sareh Deyhimi, P.E.
CASp-876
3/13/2022
Brent Hipsher, CBO
CASp-422
4/12/2024
William Holl, AIA
CASp-509
12/6/2021
Scott Johnson, SE
CASp-530
1/2/2023
James Wiatrak
CASp-789
8/9/2023
Doug Martin
CASp-937
4/2/2023
Evon Ballash
CASp-803
12/4/2023
Sivaji Muggari
CASp-969
7/30/2024
Qualifications to Provide As -Needed Building Department Services to the Town of Los Altos Hills Page 14
Section 4: Staffing and Key Personnel August 18, 2021
IVQUALIFICATIONS TO PROVIDE
ON-CALL BUILDING DEPARTMENT SERVICES
SECTIONS
Project Experience
Submitted by 4LEAF, Inc.
August 18, 2021
4LEAF, INC.
ENGINEERING . CONSTRUCTION MANAGEMENT
PLAN CHECK. BUILDING INSPECTION. PLANNING
SECTION 5: PROJECT EXPERIENCE
City of Palo Alto, CA
Building Inspection, Permit Technician, Plan Review Services
Miscellaneous jurisdictional inspection assignments
Since 2007, 4LEAF has provided several combination inspectors to assist the City staff with routine °p SPA%"'<c
� £� _°.'
daily inspections for commercial and residential properties located throughout Palo Alto. Our vo'
inspection services vary from full-time to temporary part-time staff to help augment vacation or
extended absences to due illness and/or market demand.
Since 2010, 4LEAF has provided on-site plans examiners for the City of Palo Alto. Our Plans Examiners are
registered Engineers in the State of California and ICC Certified, who are responsible for reviewing larger
projects ranging between $100,000 to $100,000,000 under the direction of the Chief Building Official. In
addition, they will also assist the Permit Counter with over-the-counter plan reviews and general questions from
the public. Some reviewed and inspected projects include Skype, Stanford Medical Center, Technology Credit
Union, and VMware. 4LEAF is currently reviewing and inspecting the following projects:
Stanford Biomedical Innovation Building, $126 Million
New research laboratory building for Stanford University School of Medicine. Four- 2
story above garage and one below grade for a total of 216,647 SF. Wet -bench 3 r
research laboratories and associate support spaces, faculty offices and open office
spaces workstations, conference rooms and staff amenity spaces. ^�
City of Palo Alto Public Safety Building, $84 Million
New three-story, 136,873 SF City of Palo Alto Public Safety Building will have 2 levels of
underground parking and will house the Police Department, 911 Emergency Dispatch
Center, the Emergency Operations Center, the Office of Emergency Services, and the
administration needs of the Fire Department.
744 San Antonio Rd.. $42 Million
Courtyard by Marriott and an AC Hotel by Marriott. Two,
five -story hotels (164,764 SF) hotels offering a combined
294 rooms with surface and underground parking.gm[U•`'l
IN 49
IN
�.
ISO 1 Rating
With approximately 13 full-time personnel working at the City of Palo Alto, 4LEAF was
instrumental in the implementation of the ISO Program achieving the ISO 1 Rating. In March of
2015, Palo Alto became the 8th City in the Country out of 14,000 Building Departments to achieve
this status.
Client Name: City of Palo Alto
Project Dates: 2007 - Present
Client Contact: George Hoyt, CBO, Chief Building Official
Client Telephone: Office: (650) 329-2368
Client Address: 285 Hamilton Ave. Palo Alto, CA 94301
Contact Email: George.Hoyt @CityofPaloAlto.org
Qualifications to Provide On -Call Building Department Services to the Town of Los Altos Hills Page 15
Section 5: Project Experience August 18, 2021
4LEAF, INC.
ENGINEERING . CONSTRUCTION MANAGEMENT
PLAN CHECK. BUILDING INSPECTION . PLANNING
City of CUPTrt7i7n7o, �C,
On -Call Plan Review, Fire Plan Check, and Inspection Services
4LEAF performs on-call building inspection, plan review, and fire plan review services for the City of �CC�
Cupertino. 4LEAF has completed numerous residential and commercial plan reviews on behalf of
the City. CITY OF
CUPERJJINO
Apple Campus 2
4LEAF provided the Building, Fire, and Public Works Department Inspection services
on the largest private commercial construction project in the Country. 4LEAF was
tasked with mobilizing a project team of more than 20 Building, Fire, Public Works
Inspectors, Project Administration Staff, and Engineering team for this more than
Billion project. 4LEAF was responsible for coordinating the inspections in relation to
the City's permits and ultimately packaging milestones of the project for occupancy
approval from the City's Chief Building Official. The project included:
• Main Building — The Main Building accommodates up to 12,000 employees
and comprises approximately 2.8 million square feet.
• Corporate Fitness Center — Comprising approximately 100,000 sf.
• Corporate Auditorium — Comprising approximately 120,000 square feet and
will hold up to 1,000 people.
• North and South Parking Structures — Two above -grade parking structures of
approximately 6,000 spaces.
• Central Utility Plant — Integrated parking structure and serves all buildings on
the Main Building site.
• Phase 2 Research and Development Buildings — 600,000 square feet of office,
research, and development and two separate above ground parking garages.
4LEAF was recently selected to perform inspections for the $2.1 Billion Vallco
project. The Vallco project will provide approximately 430,939 square feet of new
retail along with 2,402 residential units and 1,981,447 square feet of office with
eleven (11) 22 -story mixed-use high-rise buildings connected by a 30 -acre green roof
spanning the majority of the Vallco property.
4LEAF performed the plan review on the Main Street Cupertino Project. The 17.4 acre
Downtown Cupertino project includes 130,000 square feet of retail space, 100,000
square feet of office space, and 160 units of high-end Senior Housing, and a 250 room
hotel.
Agency Name: City of Cupertino
Project Dates: 2010 — Present
Client Contact: Albert Salvador, P.E., C.B.O., Chief Building Official
Client Telephone: Office: (408) 777-3328
Client Address: 10300 Torre Ave, Cupertino, CA 95014
Contact Email: Alberts@Cupertino.ors
Valuation: $8.5 Billion
Qualifications to Provide On -Call Building Department Services to the Town of Los Altos Hills Page 16
Section 5: Project Experience August 18, 2021
4LEAF, INC.
ENGINEERING . CONSTRUCTION MANAGEMENT
PLAN CHECK. BUILDING INSPECTION . PLANNING
Project Development 1 County of Mateo,
Plan Check, Fire Plan Check, Fire Inspection, and Inspector of Record Services
4LEAF is currently performing Plan Check and Inspector of Record services for multiple projects on behalf of the
County of San Mateo's Project Development Unit. This $1 Billion program consists of up to 18 projects over the
course of more than five years. 4LEAF is responsible for the combination inspections and inspection reports
related to all projects including:
Regional Operations Center �� DU
The new 37,000 -square -foot, two-story Regional Operations Center (ROC) will be located on
the County Center campus where the motor pool was once located. On a daily basis, the DEVELOPMENT UNIT
Center will house 9-1-1 Public Safety Dispatchers, an Emergency Operations Center, and the COUNTY OF SAN MATED
Office of Emergency Services. More importantly, the ROC will serve as a hub for public safety responders during
major catastrophic events. The building will achieve LEED Silver certification from the U.S. Green Building
Council and is the largest project funded to date by Measure K. W., A
Skylonda Fire Station #58 III I I I I R
This project consists of a barracks/office building consolidating the functions and b;
operations of two existing structures into a single structure. The barracks/office
building will contain administrative offices and related support spaces, conference
and training rooms, a kitchen and dining room, dayroom, dorm rooms, fitness rooms, showers and restrooms. A
new primary vehicular access connection shall be provided to Skyline Boulevard to facilitate improved traffic
sightlines and vehicle turning radiuses.
Additional Projects not yet under construction:
• County Office Building #3 • Parking Structure #2 Portola
House
• Cordilleras • San Mateo Medical Center •
Pescadero Fire Station
• South San Francisco Health Center • La Honda Fire Station • Pine Street Project
• Sanchez Adobe Visitors Center • Maple Street Homeless Shelter
Client Name:
Project Location:
Client Contact:
Client Telephone:
Client Email:
Completion Date:
Total Program Cost:
County of San Mateo, PDU
County of San Mateo, CA
Adam Ely, Director
(650) 599-9063
AEly@SMCGov.org
Varies by Project
—$1 Billion
Qualifications to Provide On -Call Building Department Services to the Town of Los Altos Hills Page 17
Section 5: Project Experience August 18, 2021
4LEAF, INC.
ENGINEERING . CONSTRUCTION MANAGEMENT
PLAN CHECK, BUILDING INSPECTION. PLANNING
Countyof - •
Second Unit Amnesty Program — Plan Review & Inspection Services
4LEAF was selected to provide program management, inspection, and plan review services for � Of SqN
the County of San Mateo residents who have completed work without going through a formal 'to,
permitting process. In July 2018, 4LEAF was awarded the contract for San Mateo County's o
Second -Unit Amnesty Program. In a collaborative effort to balance safety with California's
desperate need for more housing, San Mateo County implemented the Amnesty Program, along 41FORk
with a financial loan program, to promote the legalization of unpermitted second units and bring them up to the
current codes and standards and avoid life -safety construction hazards to the community. Steps of the program
include but are not limited to:
1
2.
3
4LEAF inspector performs the initial inspection and determines the required
scope of work along with an estimate and submits the findings to the applicant
and County.
Applicant determines if they wish to proceed with the Amnesty Program based
on the findings of the inspection report and the estimated cost to bring the
property into conformance.
Applicant provides a minimum of two contractor estimates to 4LEAF from
licensed contractors. 4LEAF checks contractor eligibility and determines if the
estimates provided are reasonable.
4. County sends 4LEAF the completed application, submitted plans, agreement of
timeline and the scope of work. j
5. 4LEAF uploads the submitted plans and documents into 4LEAF's EZPIan Review
and performs the plan review with a maximum 5 -day turnaround timeframe.
6. 4LEAF performs the requisite inspections after permit is issued from the County.
The 4LEAF inspector coordinates each inspection with the contractor and the
applicant through 4LEAF's Program Manager. MV,M,V.6MlhTM
7. 4LEAF inspector monitors the progress throughout the project and provides the
Program Manager with updates, correction notices, and approvals. This A....
information is uploaded and tracked in 4LEAPs EZPIan Review portal.
8. Upon completion of the work 4LEAF will send a letter of recommendation to the County recommending an
Amnesty Compliance Certificate be issued to the Applicant.
4LEAF and the County are working together to maintain a database of cases and track permitting progress on
properties that need inspections to verify their property meets the current residential health and safety code
and the current adopted California Building Codes.
Client Name:
County of San Mateo
Project Location:
San Mateo, CA
Client Contact:
William Gibson
Client Address:
455 County Center, 2nd Floor
Client Phone:
(650) 363-1816
Contact Email:
WGibson@SMCgov.org
Qualifications to Provide On -Call Building Department Services to the Town of Los Altos Hills Page 18
Section 5: Project Experience August 18, 2021
4LEAF, INC.
ENGINEERING . CONSTRUCTION MANAGEMENT
PLAN CHECK. BUILDING INSPECTION . PLANNING
City of Hollister,
Plan Review, Permit Technician, and Inspection Services
4LEAF has been providing full-service Building Department Services to the City of Hollister
since 2012. Currently 4LEAF has four full-time employees at the City who provides building
official, building plan check, building permit issuance, and combination building inspectionLLISTE�C
services as would be expected as a standard function of a Building Department. 4LEAF also '.""`u
provides off-site plan check and fire plan check services.
Services provided to the City includes:
• Combination inspections to verify with City of Hollister's latest
adopted and amended Title 24 California Building Codes, parts,
2,3, 4, 6, 8, and 12 covering structural, fire, life -safety, disables
access, energy conversion, plumbing mechanical and electrical
installations.
• Off-site plan review. 4LEAF's off-site plan review team completes
residential and commercial plan reviews on any projects not
performed by on-site personnel. Plans include an initial review
and subsequent rechecks. All pick-up or shipping expenses are covered by 4LEAF. All initial plan reviews for
residential, commercial, and large commercial are completed within (10) working days of submittal.
Subsequent reviews are completed within (5) working days of the resubmittal.
• Preparation of all building permits and related paperwork to be submitted to the City for collection of
permit fees.
• Collection of all fees for building inspection and review services at Building Department office and submits
to the City's Finance Department all received payments by the close of each business day.
• All inspections completed within one (1) working day of request by a permit holder for any work which
requires a building permit.
• Certification in writing that each inspection performed and authorized as complete, conforms to all
applicable local, state, and federal building codes, ordinances, regulations and requirements, and that the
work is in conformity with applicable approved plans and specifications.
• Fire plan checks of alarm permits, fire sprinkler systems, hood system, and underground storage tanks for
compliance with all applicable, local, state, and federal codes. Provides all approved plans to the City fire
department to make inspections. Collects fees for fire plan checks, fire permits and fire inspections.
Agency Name: City of Hollister
Contact Name: Brent Miller, City Manager
Contact Telephone: (831) 636-4300
Contact Email: Brent.Miller@CitvofHollister.ca.gov
Employees: Currently approximately eight (8) 4LEAF employees
Services: Plan Review, Permit Technicians, and Building Inspection
Date of Service:2012 — Present
Qualifications to Provide On -Call Building Department Services to the Town of Los Altos Hills Page 19
Section 5: Project Experience August 18, 2021
4LEAF, INC.
ENGINEERING . CONSTRUCTION MANAGEMENT
PLAN CHECK. BUILDING INSPECTION . PLANNING
Disaster Recovery Project Experience
Town of Paradise, CA
Plan Review, Inspection, Planning, Public Works, and Fire Recovery Services
On November 8, 2018, the most destructive wildfire (Camp Fire) in California history began in Butte
County, CA and quickly spread to the Town of Paradise. The Town of Paradise is Butte County's
second largest incorporated jurisdiction with more than 26,000 people and the loss of housing
displaced over 10% of the County's population. After burning for over three weeks, the fire
ultimately destroyed, within the Town limits alone:
• 12,000 Residential Units
0 400 Commercial structures
• 3,000 Accessory structures
4LEAF is currently providing complete Community Development Services to the Town of Paradise. This four-year
contract was put into place and 4LEAF is to provide Permitting, Plan Review, Building Inspections, Public Works
Inspections, Planning, Code Enforcement, Debris Removal Management, and Public Outreach for this $9.5
Billion rebuild set to take place over the next 10 years. 4LEAF is assisting the Town with a post disaster recovery -
centered office that offers permit intake and processing, record support, plan review, and inspections services
for the peak rebuild during the next several years. This office will offer the full range of planning and building
assistance to residents, contractors, and developers. In addition, 4LEAF provides outreach specialists to help
provide education and outreach to the community on processes and progress of rebuilding. 4LEAF and its staff
utilize the Accela software for permitting, building, and inspections and our staff currently includes more than
20 personnel.
Currently, our staff includes:
➢
1 Chief Building Official
➢
2 Directors
➢
6 Building Inspectors
➢
8 Permit Technicians
➢
2 Code Enforcement Officers
➢ 2 Planners
➢ 2 Plans Examiners
➢ 1 Fire Inspector
➢ 1 Public Works Inspector
➢ 1 Environmental Health Specialist
Agency Name: Town of Paradise
Project Dates: 2019 - Present
Client Contact: Susan Hartman, Acting CDD Director
Client Telephone: (530) 872-6291 ext. 114
Client Address: 5555 Skyway Road, Paradise CA 95969
Contact Email: SHartmanPTownOfParadise.com
Completion Date: 2028
Valuation: $9.5 Billion
Qualifications to Provide On -Call Building Department Services to the Town of Los Altos Hills Page 20
Section 5: Project Experience August 18, 2021
4LEAF, INC.
ENGINEERING . CONSTRUCTION MANAGEMENT
PLAN CHECK. BUILDING INSPECTION. PLANNING
Countyof
Plan Review and Inspection Services
4LEAF is currently performing the full Fire Recovery Program for the County of Santa Cruz. C'
County
Following the CZU Lightning Complex Fire that took place the week of August 24, 2020, the �$ C'
County immediately took action to find a firm to expedite the rebuild of a community that lost 0 � N
more than 1,000 Residential Units and 500 Additional Structures.
�9
C p
S 1777
Upon selection, 4LEAF was immediately called into service to create and
implement the infrastructure needed to fast-track the Permitting Process for the
thousands of displaced residents. In addition to various outreach events, creation
of hand-outs, and the coordination of several County divisions, 4LEAF's
implementation team is in the midst of creating a one-stop Permitting Center
specifically dedicated to the Fire Recovery victims. The Recovery Permit Center
(RPC) offers a full range of planning and building assistance to residents,
contractors, and developers and utilizes the County's electronic plan process
through their ePlan portal. In addition, 4LEAF interfaces with other County divisions for work on the septic,
grading, drainage, and other infrastructure plan and reporting. 4LEAF's scope includes:
• Review of applicable County development standards;
• Plan review services for compliance with environmental, building, planning, septic, well, storm drainage,
and engineering regulations, as established and adopted by the County;
• Establish and implement communication and outreach services, participate in public forums as needed,
network and inform the public on processes and procedures to respond to needs and concerns;
• Assist County staff with recovery policies;
• Provide data on the number of reviews, inspections and processing times for the steps in the process;
• Customer Service to assist the public from pre -application through final inspection and occupancy; and
• Provide services in a Covid-Safe manner utilizing video conferencing as requested for appointments.
Fire Districts
In addition to the work with the County of Santa Cruz, 4LEAF is also working with Ben Lomand Fire District, Santa
Cruz County Fire District and Boulder Creek Fire District. 4LEAF is performing fire access, fire suppression, and
Fire Prevention Plan Review and Inspection Services. Due the unique topography, 4LEAF is also providing
recommendations for alternate means and methods (AMMR) in order to achieve alternate code compliance to
expedite the permitting process.
Client Name: County of Santa Cruz
Project Location: Santa Cruz, CA
Client Contact: Thomas J. Fakner, CCM
Client Telephone: (831) 454-4606
Client Email: Thomas.Fakner@santacruzcounty.us
Completion Date: 2024
Valuation: $340 Million
Qualifications to Provide On -Call Building Department Services to the Town of Los Altos Hills Page 21
Section 5: Project Experience August 18, 2021
QUALIFICATIONS TO PROVIDE
ON-CALL BUILDING DEPARTMENT SERVICES
SECTION 6
Rate Structure
Submitted by 4LEAF, Inc.
August 18, 2021
4LEAF, INC.
ENGINEERING . CONSTRUCTION MANAGEMENT
PLAN CHECK . BUILDING INSPECTION . PLANNING
SECTION 5: RATE STRUCTURE
2021-2022 FEE SCHEDULE & BASIS OF CHARGES
For the Town of Los Altos Hills
All Rates are Subject to Basis of Charges
NATURE OF BUILDING SERVICES
COST STRUCTURE
On -Call Building and Plan Review Services
Plan Review Percentage Cost: 60%*
Senior Building Inspector (Building Inspector III).....................................................................$125/hour
*Fee includes initial review and two (2) rechecks
Commercial Building Inspector (Building Inspector 11)............................................................
Plan Review Hourly Cost: $105 Non -Structural Review
Residential Building Inspector (Building Inspector 1)...............................................................$100/hour
$130 Structural Review
TrainingBuilding Inspector.......................................................................................................$82/hour
CASp Inspection and/or Review: $155/hour
Hourly Fee Structure for Personnel
Interim Chief Building Official..................................................................................................
$145/hour
Senior Building Inspector (Building Inspector III).....................................................................$125/hour
Commercial Building Inspector (Building Inspector 11)............................................................
$115/hour
Residential Building Inspector (Building Inspector 1)...............................................................$100/hour
TrainingBuilding Inspector.......................................................................................................$82/hour
CodeEnforcement....................................................................................................................$105/hour
PermitTechnician.....................................................................................................................
$72/hour
SeniorPermit Technician.........................................................................................................$85/hour
On -Site Structural Plan Review Engineer.................................................................................$140/hour
On -Site Non -Structural Plans Examiner...................................................................................$115/hour
FireReview...............................................................................................................................$155/hour
CASpInspection........................................................................................................................$165/hour
Senior Project Inspector/ Inspector of Record........................................................................$160/hour
Project Inspector/ Inspector of Record...................................................................................
$140/hour
PrincipalPlanner.......................................................................................................................$165/hour
AssociatePlanner.....................................................................................................................$130/hour
AssistantPlanner......................................................................................................................
$120/hour
Principal -in -Charge / Project Manager.....................................................................................
$225/hour
SeniorEngineer........................................................................................................................
$190/hour
AssociateEngineer...................................................................................................................
$175/hour
StaffEngineer...........................................................................................................................
$150/hour
ConstructionManager..............................................................................................................
$156/hour
Public Works Inspector (Regular Time, see notes A, B, and C) ................................................
$147/hour
Qualifications to Provide On -Call Building Department Services to the Town of Los Altos Hills Page 22
Section 5: Rate Structure August 18, 2021
4LEAF, INC.
ENGINEERING . CONSTRUCTION MANAGEMENT
PLAN CHECK. BUILDING INSPECTION. PLANNING
Public Works Inspector (Nighttime, see notes A, B, and C) ..................................................... $165/hour
Public Works Inspector (Overtime, see notes, A, B, and C) ..................................................... $198/hour
Public Works Apprentice (see notes A, B, and C)..................................................................... $92/hour
Engineering Technician............................................................................................................ $85/hour
Subconsultants......................................................................................................................... Cost +20%
BASIS OF CHARGES
Rates are inclusive of "tools of the trade" such as forms, telephones, and consumables.
• All invoicing will be submitted monthly.
• Rates will be communicated with Town Management at time of request. Rates will vary based on the
qualifications and experience of the personnel.
• Staff Augmentation work (excluding plan review) is subject to 4 -hour minimum charges unless stated
otherwise. Services billed in 4 -hour increments.
• Most plan reviews will be done in 10 business days or less and 5 business days or less for re -checks. This
is not inclusive of holidays or the day of the pick-up of plans.
• Expedited reviews will be billed at 2 x the plan review fee.
• Plan review of deferred submittals & revisions will be billed at the hourly rates listed.
• All plan review services will be subject to a $250.00 minimum fee if percentage -based fee or two (2)
hour minimum charge if hourly rates apply.
• 4LEAF assumes that these rates reflect the 2021-2022 contract period. 3% escalation for 2023 and 2024
is negotiable per market conditions.
• Overtime and Premium time will be charged as follows:
- Regular time (work begun after 5AM or before 4PM)
1 x hourly rate
- Night Time (work begun after 4PM or before 5AM)
1.125 x hourly rate
- Overtime (over 8 -hour M -F or Saturdays)
1.35 x hourly rate
- Overtime (over 8 hours Sat or VY 8 -hour Sun)
1.85 x hourly rate
- Overtime (over 8 hours Sun or Holidays)
2.35 x hourly rate
• Overtime will only be billed with prior authorization of responsible designated Town personnel.
• All work with less than 8 hours rest between shifts will be charged the appropriate overtime rate.
• Mileage driven during the course of Inspections will be charged at cost plus 20%.
• Payment due on receipt. All payments over 30 days will be assessed a 1.5% interest charge.
• Client shall pay attorneys' fees, or other costs incurred in collecting delinquent amounts.
• Client agrees that 4LEAF's liability will be limited to the value of services provided.
• Reimbursable expenses will be charged at cost + 10%.
ADDITIONAL BASIS OF CHARGES FOR PUBLIC WORKS INSPECTIONS
A. Rates shown assume CIP Project will require compliance with California Prevailing Wage rate
requirements and assumes the Client will be filing a PWC -100 Form to the California Department of
Industrial Relations (DIR) for CIP projects.
Qualifications to Provide On -Call Building Department Services to the Town of Los Altos Hills Page 23
Section 5: Rate Structure August 18, 2021
4LEAF, INC.
ENGINEERING . CONSTRUCTION MANAGEMENT
PLAN CHECK . BUILDING INSPECTION . PLANNING
B. Rates for prevailing wage categories are subject to annual escalations in accordance with the bi-annual
wage determinations from the California DIR. Rates based on California DIR's wage determinations dated
August 2020.
C. Per the new requirements being enforced under SB 854 and because it is assumed that a PWC -100 Form
will be filed by the Client to the CA DIR for CIP projects, 4LEAF is required to notify an authorized
Apprenticeship Committee through submittal of a DAS-140 form. We are then required to make an
official request to an authorized Apprenticeship Committee for an apprentice by submitting a DAS-142
form. We are not assured the apprenticeship committee will be able to provide a suitable / qualified
apprentice for the project. Per the apprenticeship requirements, the hours worked by the apprentice
must be in a ratio of 1:5 for apprentice to journeyman hours. 4LEAF will not know the labor classification
of the Public Works Apprentice until an Apprentice is dispatched to the site; therefore, the rates for the
five Periods listed under the California DIR's Wage determination for Building Construction Inspector
issued August 2021 were used to determine the range of Calendar Year 2021 hourly rates for Public
Works Inspector Apprentice.
Qualifications to Provide On -Call Building Department Services to the Town of Los Altos Hills Page 24
Section 5: Rate Structure August 18, 2021