HomeMy WebLinkAboutPublicWorks1 Inc.PublicWorksl Agreement
For Asset & Data Tracking Services
Los Altos Hills, CA here after known as ("Customer"), enters into THIS SERVICE (S)
AGREEMENT ("Agreement") with PublicWorksi Inc. ("PW 1") with its principal place of
business 1125 West 40o North, Suite Zoe, Logan, Utah 84.321.
1. Data Tracking Services
PW 1 will send staff member(s) onsite to track requested street -level imagery, assets, and GPS
data points utilizing our Trimble MX7 high resolution camera and / or a pavement condition
assessment if requested. The price in Appendix A is based on the mileage provided by the
Customer.
2. Customer Responsibility
Customer agrees to provide the time, resources, and personnel to assist in scheduling and
completing the onsite assessment, and to implement iWorQ's service(s) and application(s).
iWorQ will assign a senior account manager and an account management team to implement
service(s) and application(s). Typical implementation will take less than 6o days. iworQ
account managers will call twice per week, provide remote training once per week, and send
weekly summary emails to the implementation team. iWorQ can provide project
management and implementation document upon request.
3. Customer Data & Software Terms of Access
Customer acknowledges that an iWorQ Service(s) Agreement is required in conjunction with
this agreement for a term of 3 years, and that customer is authorized to access and track the
converted PW 1 data in the associated iWorQ software applications.
Customer data will be stored on AWS GovCloud. iWorQ will use commercially reasonable
efforts to backup, store and manage Customer data. iWorQ does backups twice per week and
offsite backups twice per week. The subscription will renew each year on the anniversary
date of this Agreement unless terminated (see 6. TERMINATION).
Customer can run reports and export data from iWorQ application(s) at any time.
PublicWorksi P.O. Box 3784., Logan UT 84321
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Customer can pay iWorQ for additional data management service(s), onsite backups,
application(s) and other service(s).
Street Level imagery is provided through iWorQ. Street Level imagery (36o Degree JPG) will
not be downloadable through iWorQ. PW1 will make the imagery publicly available.
4. Billing:
PW 1 will invoice Customer after the team has come onsite and completed the data collection
and/or assessment. The invoice will be generated and sent 2 weeks after the field work has
been completed. PW 1 will send invoice by mail and by email to the address listed in
Appendix A. Terms of the invoice are net 3o days. Any billing changes will require that a new
Service Agreement be signed by Customer.
Any additional costs imposed by the Customer including business licenses, fees, or taxes will
be added to the Customer's invoice yearly.
5. TERMINATION:
Either party may terminate this agreement, after the initial 3 -YEAR TERM, without cause if
the terminating party gives the other party sixty (6o) days written notice. Should Customer
terminate any application(s) and or service(s) the remaining balance will immediately
become due. Should Customer terminate any part of the application(s) and or service(s) a
new Service(s) Agreement will need to be signed.
Termination will discontinue all application(s) and or service(s) under this Agreement; PW1
will provide customer with an electronic copy of all of Customer's data, if requested by the
Customer. Backups will be completed within 3-5 business days.
During the term of the Agreement, the Customer may request a copy of all of Customer's data
for a cost of no more than $25oo; and all provisions of this Agreement will continue.
6. CUSTOMER SUPPORT:
Customer support and training are FREE and available Monday -Friday, from 6:oo A.M. to
5:00 P.M. MST, for any authorized user with a login. iWorQ provides unlimited remote
Customer training (through webinars), phone support, help files, and documentation. Basic
support request is typically handled the same day. iWorQ provides "Service NOT Software".
7. ACCEPTABLE USE:
Customer represents and warrants that the applications and services will only be used for
lawful purposes, in a manner allowed by law, and in accordance with reasonable operating
PublicWorksl P.O. Box 3784, Logan UT 84.321
rules, and policies, terms and procedures. iWorQ may restrict access to users upon misuse of
applications and services.
8. MICELLANEOUS PROVISIONS:
This Agreement will be governed by and construed in accordance with the laws of the State of
Utah.
9. CUSTOMER IMPLEMENTATION INFORMATION:
Primary Implementation Contact_Title
Michael Schloetter Maintenance Superintendent
..
6
Office Phone 50.947.2592
Cell 650.531.5123 Email mschloetter@losaltoshills.ca.gov
Secondary Implementation Contact Avery Lai
Office Phone 650.947.2516 Cell
io. CUSTOMER BILLING INFORMATION:
Billing Contact Jocelyn Misola Title
Office Phone 650.947.2503 Cell N/A
N/A
PO#
Title Assistan Engineer
Email alai@losaltoshills.ca.gov
Accountant
Email lahfinance@losaltoshills.ca.gov
N/A
(if required) Tax Exempt ID #
PublicWorksi P.O. Box 3784, Logan UT 84321
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11. ACCEPTANCE:
The effective date of this Agreement is listed below. Authorized representative of Customer
and iWorQ hav t reement and agree and accept all the terms.
Signature Effective Date: 03- -
Peter Pirnejad
Printed Name
Title City Manager
650.947.2514
Office Number
Cell Number N/A
PublicWorksi P.O. Box 3784, Logan UT 84.321
PublicWorksl Service(s) Agreement
APPENDIX A
PublicWorksi P.O. Box 3784., Logan UT 84321
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PublicWorksi Price Proposal
Los Altos Hills, CA
Centerline Miles: 62.5
26379 Fremont Road, Los Altos Hills, CA
94022
Prepared by: Dallin Stott
Service & Travel Fees
PublicWorksi Services
Package Price
Billing
Data Collection and Asset Conversion
$10,000
Included
Package includes:
-Trimble MX7 Image Collection
-Data Conversion
-Presented/Delivered Data Shapefile for the following assets:
1. Signs
Travel Expenses
$4,000
One -Time
Services Total (This amount will be invoiced once)
$14,000
One -Time
Total
NOTES & SERVICE(S) DESCRIPTION
I. Invoice for the Service(s) will be sent out 2 weeks after the field work has been completed
II. This Agreement has been provided at the Customer's request and is valid for 3o days
II1. This cost proposal cannot be disclosed or used to compete with other companies.
IV. A Centerline and Parcel geodatabase is required by the Customer.
a. Please provide contact details for person responsible for Centerline and Parcel files:
b. Name:
ADDITIONAL SERVICES
Cell:
PublicWorksi P.O. Box 3784, Logan UT 84321
iWorQ provides additional applications and services that can be purchased as part of the
Public Works solution.
*Additional services are subject travel expenses.
PublicWorksi P.O. Box 3784, Logan UT 84.321