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HomeMy WebLinkAboutHexagon Transportation Consultants, IncAGREEMENT THIS AGREEMENT is made and entered into on the 21St day of March 2022 by and between the TOWN OF LOS ALTOS HILLS (hereinafter referred to as "TOWN") and Hexagon Transportation Consultants, Inc. (hereinafter referred to as "CONTRACTOR"). In consideration of their mutual covenants, the parties hereto agree as follows: 1. CONTRACTOR. Shall provide or furnish the following specified services and/or materials: Conduct an Engineering and Traffic Speed Survey Study 2. EXHIBITS. The following attached exhibits are hereby incorporated into and made a part of this Agreement: Proposal from CONTRACTOR dated March 17, 2022 3. TERMS. The services and/or materials furnished under this Agreement shall commence April 1, 2022 and shall be completed by May 20, 2022, unless terminated pursuant to Section 5(f). 4. COMPENSATION. For the full performance of this Agreement: a. TOWN shall pay CONTRACTOR an amount not to exceed twenty-four thousand nine hundred and fifty dollars ($24,950) within thirty (30) days following receipt of invoice and completion/delivery of services/goods as detailed in Sections 1, 2, and 3 of this Agreement and only upon satisfactory delivery/completion of goods/services in a manner consistent with professional/industry standards for the area in which CONTRACTOR operates. TOWN is not responsible for paying for any work done by CONTRACTOR or any subcontractor above and beyond the not to exceed amount. b. Town shall not reimburse for any of CONTRACTOR's costs or expenses to deliver any services/goods. Town shall not be responsible for any interest or late charges on any payments from Town to CONTRACTOR. c. CONTRACTOR is responsible for monitoring its own forces/employees/agents/ subcontractors to ensure delivery of goods/services within the terms of this Agreement. TOWN will not accept or compensate CONTRACTOR for incomplete goods/services. Town of Los Altos Hills Page 1 of 4 Short form Updated 3/16/21 5. GENERAL TERMS AND CONDITIONS. a. HOLD HARMLESS. CONTRACTOR agrees to indemnify, defend and hold harmless the TOWN, its officers, agents and employees from any and all demands, claims or liability of personal injury (including death) and property damage of any nature, caused by or arising out of the performance of CONTRACTOR under this Agreement. With regard to CONTRACTOR'S work product, CONTRACTOR agrees to indemnify, defend and hold harmless the TOWN, its officers, agents and employees from any and all demands, claims or liability of any nature to the extent caused by the negligent performance of CONTRACTOR under this Agreement. b. INSURANCE. CONTRACTOR shall file with the TOWN a certificate of insurance before commencing any services under this Agreement as follows: WORKERS COMPENSATION INSURANCE: Minimum statutory limits. ii. COMMERCIAL GENERAL LIABILITY AND PROPERTY DAMAGE INSURANCE: General Liability and Property Damage Combined. $1,000,000.00 per occurrence including comprehensive form, personal injury, broad form personal damage, contractual and premises/operation, all on an occurrence basis. If an aggregate limit exists, it shall apply separately or be no less than two (2) times the occurrence limit. iii. AUTOMOBILE INSURANCE: $1,000,000.00 per occurrence. iv. ERRORS AND OMISSIONS INSURANCE: $1,000,000.00 aggregate. v. NOTICE OF CANCELLATION: The City requires 30 days written notice of cancellation. Additionally, the notice statement on the certificate should not include the wording "endeavor to" or "but failure to mail such notice shall impose no obligation or liability of any kind upon the company, its agents or representatives." vi. CERTIFICATE OF INSURANCE: Prior to commencement of services, evidence of insurance coverage must be shown by a properly executed certificate of insurance and it shall name "The Town of Los Altos Hills, its elective and appointed officers, employees, and volunteers" as additional insureds. vii. To prevent delay and ensure compliance with this Agreement, the insurance certificates and endorsements must be submitted to: Town of Los Altos Hills 26379 Fremont Road Los Altos Hills, CA 94022 Town of Los Altos Hills Page 2 of 4 Short form Updated 3/16/21 c. NON-DISCRIMINATION. No discrimination shall be made in the employment of persons under this Agreement because of the race, color, national origin, age, ancestry, religion, or sex of such person. d. INTEREST OF CONTRACTOR. It is understood and agreed that this Agreement is not a contract of employment and does not create an employer-employee relationship between the TOWN and CONTRACTOR. At all times CONTRACTOR shall be an independent contractor and CONTRACTOR is not authorized to bind the TOWN to any contracts or other obligations without the express written consent of the TOWN. In executing this Agreement, CONTRACTOR certifies that no one who has or will have any financial interest under this Agreement is an officer or employee of TOWN. e. CHANGES. This Agreement shall not be assigned or transferred without advance written consent of the TOWN. No changes or variations of any kind are authorized without the written consent of the City Manager. This Agreement may only be amended by a written instrument signed by both parties. f. TERMINATION. This Agreement may be terminated by TOWN upon seven (7) days written notice to CONTRACTOR. Monies owed for work satisfactorily completed shall be paid to CONTRACTOR within 14 days of termination. g. RECORDS. All reports, data, maps, models, charts, studies, surveys, calculations, photographs, memoranda, plans, studies, specifications, records, files, or any other documents or materials, in electronic or any other form, that are prepared or obtained pursuant to this Agreement and that relate to the matters covered hereunder shall be the property of the TOWN. CONTRACTOR hereby agrees to deliver those documents to the TOWN at any time upon demand of the TOWN. It is understood and agreed that the documents and other materials, including but not limited to those described above, prepared pursuant to this Agreement are prepared specifically for the TOWN and are not necessarily suitable for any future or other use. Failure by CONTRACTOR to deliver these documents to the TOWN within a reasonable time period or as specified by the TOWN shall be a material breach of this Agreement. TOWN and CONTRACTOR agree that until final approval by TOWN, all data, plans, specifications, reports and other documents are preliminary drafts not kept by the TOWN in the ordinary course of business and will not be disclosed to third parties without prior written consent of both parties. All work products submitted to the TOWN pursuant to this Agreement shall be deemed a "work for hire." Upon submission of any work for hire pursuant to this Agreement, and acceptance by the TOWN as complete, non-exclusive title to copyright of said work for hire shall transfer to the TOWN. The compensation recited in Section 4 shall be deemed to be sufficient consideration for said transfer of copyright. CONTRACTOR retains the right to use any project records, documents and materials for marketing of their professional services. Town of Los Altos Hills Page 3 of 4 Short form Updated 3/16/21 h. ENTIRE AGREEMENT. This Agreement represents the entire agreement between the Parties. Any ambiguities or disputed terms between this Agreement and any attached Exhibits shall be interpreted according to the language in this Agreement and not the Exhibits. 6. INVOICING. Send all invoices to the contract coordinator at the address below. This Agreement shall become effective upon its approval and execution by TOWN. In witness whereof, the parties have executed this Agreement the day and year first written above. CONTRACT COORDINATOR and representative for TOWN: John Chau Associate Engineer Town of Los Altos Hills 26379 Fremont Road Los Altos Hills, CA 94022 Town of Los Altos Hills Short form Updated 3/16/21 CONTRACTOR: By: _ �4 Signature Gary Black, President Print name, Title 3-17-22 Date TOW A S HIL S: 0, By: Pet Pirneja ity Manager, Date Page 4 of 4 n ,, NIXAM TRANSPORTATION CONSULTANTS, INC. March 17, 2022 Mr. John Chau Town of Los Altos Hills 26379 Fremont Road, Los Altos Hills, CA 94022 Re: Proposal to Conduct an Engineering and Traffic Speed Survey Study in Los Altos Hills, California Dear Mr. Chau: Hexagon Transportation Consultants, Inc. is pleased to submit this proposal to prepare an engineering and traffic speed survey study for the Town of Los Altos Hills. The purpose of this study will be to develop recommendations for maintaining or modifying the posted speed limits on various study roadway segments throughout the Town. This is necessary to satisfy the requirements of the California Vehicle Code (CVC) and California Manual on Uniform Traffic Control Devices (CA MUTCD) in support of establishment of posted speed limits and enforcement of speed limits using radar or other speed -measuring devices. This goal will be achieved by conducting engineering and traffic surveys (speed zone studies) for each of the study street segments. Some objectives of the program include documenting the existing speed limits on the study roadway segments, surveying prevailing vehicle speeds, and mapping the proposed speed limits on a map of the study segments. Study Segments The analysis for this study will be focused on the 30 study segments listed on Attachment 1 and shown on Figure 1. Scope of Services The scope of services presented below describes the various tasks Hexagon would complete and a brief introduction to some of the methodologies proposed. 1. Document Existing Speed Limits An inventory of the existing speed limits in the study area will be conducted. This survey will focus on identifying the posted speed limit on each of the study segments and will document the locations of existing speed limit signs on the study segments. The current speed zones will be summarized in the report. 2. Engineering and Traffic Surveys Engineering and traffic surveys are required by the State of California, per section 40802 of the California Vehicle Code (CVC), to establish speed limits on local streets and to enforce those limits using radar or other speed -measuring devices. CVC Section 627 defines an "engineering and traffic survey" and lists the requirements of a survey. Furthermore, CVC Section 627 requires that engineering and traffic surveys be conducted 100 Century Center Court, Suite 501 - San Jose, California 95112 • phone 408.971.6100 • fax 408,971.6102 • www.hextrans.com Mr. John Chau March 17, 2022 " Page 2 of 6 in accordance with the methods prescribed by Caltrans. The California Manual on Uniform Traffic Control Devices (CA MUTCD) is adopted by Caltrans as the standard for all official traffic control devices on state facilities. Section 2B.13 of the CA MUTCD discusses speed limits, the speed limit signing, and the procedures required for the engineering and traffic surveys necessary to establish speed limits. Our approach to the engineering and traffic surveys has been developed to satisfy the requirements contained in the CVC and those established by Caltrans in the CA MUCTD. The CVC indicates that the engineering and traffic surveys shall include, among other requirements deemed necessary by Caltrans, consideration of the following: A. Prevailing speeds as determined by traffic engineering measurements, B. Accident records, and C. Highway, traffic, and roadside conditions not readily apparent to the driver. The engineering and traffic surveys conducted by Hexagon will address each of the three items listed above. The three components of the engineering and traffic surveys are described in greater detail. Speed Measurements Speed measurements will be obtained by radar gun and/or tube counts as prescribed by the requirements of speed zone surveys contained in the CVC and the CA MUTCD. We will conduct speed surveys on each of the study segments for each direction of travel. The 85th -percentile speed will be identified from the speed data collected on the subject roadway segments. The speed survey data for each survey location will be summarized in the report. Accident Records Accident data for the subject street segments will be obtained from the Town of Los Altos Hills Public Works Department. Hexagon will obtain new directional average daily traffic (ADT) volume machine counts along each of the study segments. The accident rate associated with each study segment will be calculated based on the accident records and on ADT count data for the study segments. The measured accident rates will be compared to statewide averages for the purpose of identifying roadways with higher -than -average accident experience. Conditions Not Readily Apparent to the Driver and Other Roadwav Factors A field review of the subject street segments will consider factors that might not be apparent to the driver such as: • Sight distance deficiencies • Hidden intersections • Blind curves • Presence of pedestrians or school children r� Mr. John Chau March 17, 2022 Page 3 of 6 The field review also will evaluate other roadway factors that should be considered in the selection of an appropriate speed limit. Such factors include: • Street alignment and cross-section • Pedestrian activity • Number of lanes and lane striping patterns • Spacing of intersections and driveways • Presence and frequency of on -street parking • Locations of stop signs and other regulatory traffic control devices • Adjacent land uses and proximity to schools In addition to the factors described above, local authorities may consider the following factors when conducting an engineering and traffic survey and selecting a speed limit. • Residential density • Bicycle and pedestrian safety Hexagon will take these factors into consideration when reviewing the results of the engineering and traffic surveys and when considering whether to retain or modify the existing speed limits. 3. Findings and Recommendations Hexagon will review the results of the engineering and traffic surveys and field reviews for each study location and make recommendations with respect to the proposed speed limits. Our recommendations will be made in accordance with the standards and requirements of the CVC and the CA MUTCD. The recommended speed zones for each study segment will be summarized in the report. Additionally, based on the results of the field review of existing conditions, Hexagon will make recommendations regarding the need for new, additional, or modified speed limit signs on the study segments. 4. Study Documentation A draft report will be prepared to document the results of the engineering and traffic surveys. The draft report will include the following. • A table describing the existing speed zones in the Town, • A description of the methodology used for the engineering and traffic surveys, • A summary of the results of the engineering and traffic surveys • A table describing the proposed speed zones in the Town, • A copy of the engineering and traffic survey form for each location. The draft report will be submitted to the Town of Los Altos Hills for review and comment. Upon receipt of review comments and following a meeting with Town staff to discuss the draft report, Hexagon will revise the report as necessary to address the Town's comments and produce a final report. The final report will include the same items listed above. The final report will be signed and sealed by a registered Civil or Traffic Engineer. FF -1 Mr. John Chau March 17, 2022 Page 4 of 6 5. Meetings Hexagon will participate in conference calls and video conferences with Town staff, as necessary, during the course of the project. Additional Services Any work not specifically referenced in the above Scope of Services — for example surveying more than the number of locations described above and attending a public hearing in connection with the project — shall be considered additional services. Additional services shall be provided upon authorization and will require additional budget and time. Project Schedule and Budget We are prepared to start work immediately upon receipt of contractual agreement. Barring any unforeseen delays, we estimate the draft report will be submitted approximately eight weeks after receipt of authorization to proceed. The final report will be submitted approximately two weeks after receipt of all review comments. The fee for the scope of services above is quoted for a lump sum amount of $24,950. Billings will be conducted monthly, on a percent complete basis. This price quote is good for 30 days from the date of this letter. After that time, please contact us for an updated proposal. Should additional services be required, they will be performed for an additional fee to be authorized in advance. We appreciate your consideration of Hexagon for this assignment. If you have any questions, please do not hesitate to call. Sincerely, HEXAGON TRANSPORTATION CONSULTANTS, INC. gd-- Gary K. Black President Rueben R. Rodriguez, P.E. Associate Mr. John Chau March 17, 2022 `J Page 5 of 6 Attachment 1 Study Segment Locations 1. Altamont Road, between Page Mill Road and Taaffe Road 2. Altamont Road, between Taaffe Road and Moody Road 3. Stonebrook Drive, between EI Monte Road and roadway end 4. Arastradero Road, between Horseshoe Court and Stirrup Way 5. Arastradero Road, between Page Mill Road and Tracy Court 6. Concepcion Road, between Purissima Road and Fremont Road 7. EI Monte Road, between Summerhill Avenue and 1-280 8. EI Monte Road, between 1-280 and Moody Road 9. Elena Road, between Purissima Road and Robleda Road 10. Elena Road, between Robleda Road and Moody Road 11. Fremont Road, between Arastradero Road and Concepcion Road 12. Hilltop Drive, between Summerhill Avenue and the roadway end 13. La Cresta Drive, between Arastradero Road and the roadway end 14. La Paloma Road, between Purissima Road and Fremont Road 15. Robleda Road, between Purissima Road and Fremont Road 16. Magdalena Avenue, between 1-280 and the roadway end 17. Manuella Road, between Estacada Drive and Fremont Road 18. Miranda Road, between Estacada Drive and Fremont Road 19. Moody Road, between EI Monte Road and Altamont Road 20. Moody Road, between Altamont Road and 0.1 mi. west of Murietta Lane 21. Natoma Road, between Elena Road to Altamont Road 22. Page Mill Road, between 1-280 and Arastradero Road (West) 23. Page Mill Road, between Arastradero Road (West) and Paseo Del Roble (South) 24. Page Mill Road, between Paseo Del Roble (South) and Via Ventana 25. Page Mill Road, between Via Ventana and Altamont Road 26. Purissima Road, between Arastradero Road and Elena Road 27. Purissima Road, between Elena Road and Roble Ladera Road 28. Purissima Road, between Roble Ladera Road and Robleda Road 29. Ravensbury Road, between Magdalena Avenue and Camino Hermosa Drive 30. Robleda Road, between Elena Road and Purissima Road Los Altos Hills street Segments Tor speea survey .. k[XA60N xNORTH