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HomeMy WebLinkAboutSeptember 221 Town of Los Altos Hills Community Relations Committee Teleconferenced Meeting Minutes Tuesday, September 22, 2020 1.Roll Call; Committee Membership The teleconferenced meeting was called to order at 7:09 PM, once a quorum was achieved, by chairman Roy Woolsey. Present: Members, Lana Einschlag, Nena Price, Roy Woolsey. Associate member, Ron Knapp. 2.Introduction of Members of the Public; Public Comment Lisa Schmidt, Ludka Koskova, and Kjell Karlsson attended the teleconferenced meeting. At Committee request, Ludka spoke on agenda item 8; the others just observed. 3.Selection of Committee Officers for 2020-2021 Year After some discussion, a motion was made by Nena Price, seconded by Lana Einschlag and approved unanimously to elect all current Committee officers for another one-year term. Therefore, Roy Woolsey will remain as chairman and secretary and Roger Burnell will remain as vice chairman. Ron Knapp suggested shorter terms for officers and remote voting would make it easier for residents to be involved in Town committees. Ron also suggested associate members be allowed to be committee officers. Ron has put his suggestions in writing and Roy will contact Council liaison Courtenay Corrigan about them. 4.Review and Approval of Prior Committee Meeting Minutes A motion was made by Nena Price, seconded by Lana Einschlag and approved unanimously to approve the minutes of the last meeting, held on June 23, 2020 as distributed in draft form. 5.Review of Prior City Council Meetings Roy Woolsey was advised by Deborah Padovan that annual Committee reports to Council have been cancelled. So the draft report the Committee discussed at its last meeting will be put on hold until next year. 6.Report on Recent Town Activities Roy Woolsey gave Sarah Robustelli’ s report on a number of Town events: A shredding event was held on Saturday, September 12th from 8 AM to 11 AM. A total of 7,120 lbs of paper from 111 households that were shredded, more than at the last shredding event. Town safety forums were held on public safety power shutoffs on September 8th, and on wildfire evacuation on September 10th and 15th. A brush and yard waste clean-up took place Saturday, September 19th. This service takes place the third Saturday of the month, and will next occur on October 17th. COVID-19 testing will be held at Town Hall by appointment on Friday, October 2nd. A guess the pumpkin’s weight contest will take place from October 23rd to 31st. The pumpkin will be at Town Hall and contest entries are made on line at the Town website. A virtual Halloween costume contest presented by the Youth Commission and Parks and Recreation Department will be held between October 23rd and 31st, with details on the Town website. 2 7.Welcoming of New Town Residents Roy Woolsey reported that since the last Committee meeting, files for printing of new resident welcoming letter mailing labels were sent to Town Hall for mailing the welcoming letter from Council to the 13 new residents in Town for the month of June, 14 for July and 18 for August, and for mailing of the follow up letter from the Committee to the seven new residents in Town for the month of April, eight for May and 13 for June. 8.Discussion of Possible 2021 Events Ludka Koskova Nesbit, a relatively new resident (1 year) proposed an outdoor community-building event to introduce some of the members of the community. She would ask families to share photo of themselves or something important to their family identity or history. Photos and captions/information could be displayed at an outdoor event with food and music to provide interesting conversation. She views herself as a community activist. She suggested this could start by first approaching the (relatively few) black and brown residents in Town. There might be a movie screening, and perhaps this could turn into a series of events. Ron Knapp liked the idea of this community building art project. Roy Woolsey wondered if it could be combined with the Town Picnic or perhaps configured as a TEDx event, and will contact Medha Rishi about the latter suggestion. While it could be tried with the Picnic, Ludka said a TEDx combination would appeal to her more than a combination with the Picnic. Ludka noted that the Public Art committee declined the event, because it would involve specific family identity or history. She will prepare a budget for the art work and we will discuss it further in the next Committee meeting. When asked, she said she could not commit yet to joining the Committee. 9.Los Altos Hills Town Picnic The consensus of the Committee was that if a Town Picnic were held next year, it should be the usual first Sunday in June, but that any decision should be postponed until just after the first of the year, when we should have a much better handle on the virus situation. Regarding long lead and other items, we might just carry forward the plans we were making early this year to a Picnic next year. 10.Proposed Action Regarding Consolidation of the LAH County Fire District Roy Woolsey introduced the e-mail he wrote the Board of Supervisors regarding the proposal to consolidate our County Fire District with others in the county. A motion was made by Lana Enschlag, seconded by Nena Price and approved unanimously to authorize Roy Woolsey to speak along the lines of his e-mail on behalf of the Committee at the October 6, 2020 Santa Clara County Board of Supervisors meeting. 11.Nominations for Joint Community Volunteer Service Awards Nominating forms were not yet available, so this item was continued until the next meeting. 12.Consideration of “Our Town” Newsletter. There was no discussion of this item. 13.Additional Items or Contributions from Committee Members. None. 14.Date for Next Meeting and Adjournment The Committee agreed to next meet on its usual date in October, which is October 27, 2020, at 7 PM. The Committee unanimously agreed to adjourn at 7:55 PM. Minutes prepared by Roy Woolsey, September 27, 2020. 3 The Minutes were approved as presented at the October 27, 2020 Community Relations Committee meeting.