HomeMy WebLinkAboutDecember 6Finance and Investment Committee Special Meeting
Town of Los Altos Hills - ZOOM call, December 6, 2021
Members present: Nate Blair, Allan Epstein, Cheryl Evans, Kjell Karlsson, Susan
Mason, Chris Nam, Medha Rishi, and Roddy Sloss
Members absent:Chris Nam, Chris Wellborn
Associate members:Jim Lai, absent; Frank Lloyd, present
Council present: George Tyson, Vice Mayor
Staff present:Peter Prinejad, City Manager Sarina Revillar, Administrative
Services Director, Oscar Antillon, Public Works Director
Public present: None.
Ms. Mason called the meeting to order at 4 pm.
Approval of minutes – Susan Mason
The November 8, 2021 minutes were unanimously approved as corrected by roll call vote of all
attending members.
Finance Updates – Sarina Revillar
Ms. Revillar asked the FIC to review and comment on the Town’s proposed overall Finance
Compensation strategy and planning (as opposed to individual compensation). Ms. Revillar will
form a subcommittee of less than five FIC members to address the matter and report to the FIC at its
February 2022 meeting. Annual Fiscal Year2022-23 Budget and Mid-Year Budget Update work
will begin in January.
FIC Goals and Objectives – Susan Mason
Peter Prinejad, City Manager, joined this discussion that concluded the FIC Goals and Objectives
draft report requested by Staff for review on January 10, 2022 and is planned for Council discussion
on January 25, 2022. The principal purpose of the Council review is to identify non- recurring
projects involving Staff time in the 2022 calendar year. The report will include estimated Staff time
needed. To the extent such projects in total exceed available Staff time, proposed Projects will be
ranked by urgency for Council’s review and direction on which projects, if any, will either be
approved with additional resources or will not be approved for performance during calendar 2022.
With that clarification, the FIC formed an ad hoc committee comprising Allan Epstein, Cheryl
Evans and Roddy Sloss to identify recurring tasks and their timing, and Non-Recurring projects
identifying the estimated Staff time needed. The sub-committee will present its report at the next
FIC meeting presently scheduled for Wednesday, December 15, 2021.
Continued
FIC December 6, 2021 minutes page 2.
Sewer Update – Oscar Antillon
Mr. Antillon presented PowerPoint slides providing an overview of the Town’s Sewer System, the
annual sewer maintenance plan, a listing of 10 active sewer projects, an analysis of 78 active
engineering projects of which 56% are sewer related, and an update on the following specific sewer
projects: annual sewer cost review used to determine if and when a rate change is needed, analysis
of recurring work performed by contractors including upcoming contracts that are expiring and
require either renewal and/or a request for competitive quotes. The items discussed in more detail
were West Bay sewer contract renewal, anticipated incremental recurring costs for the Palo Alto
plant upgrade and replacement, a sewer connect fee study that is expected to issue in December,
Palo Alto and Los Altos conveyance costs and measurement methods, and proposed use of ARPA
funds such as converting the Purissima sewer lines from pump station to gravity, a worthwhile but
expensive project the cost of which will be borne by affected users similar to Connect Fees.
Council Report – George Tyson
Next Council meeting is expected to be brief as new Mayor and Vice Mayor are scheduled to be
elected.
Review of next meeting date – Susan Mason
The next meeting will be Wednesday, December 15, 2021 for the primary purpose of completing a
submittal to Staff describing the non-recurring projects requiring Staff time.
Presentations from the floor - None
Adjournment: As there were no further comments, the meeting adjourned at 5:45 pm.
Respectfully submitted: Roddy Sloss, Committee Secretary
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