HomeMy WebLinkAboutDecember 28PATHWAYS COMMITTEE
Regular Meeting Minutes
December 28, 2020 at 7:00pm
TELECONFERENCE SPECIAL NOTICE
Pursuant to Executive Order N-29-20:
NOTICE OF TELECONFERENCED MEETING
Pursuant to the Governor's Executive Order N-29-20 (dated March 17, 2020), Committee Members may
participate via teleconference. Teleconference locations are not open to the public pursuant to California
Governor Executive Order N-29-20. For this meeting, there will be no physical location from which
members of the public may observe/comment.
Members of the Public may participate and provide public comments to teleconference meetings as
follows:
To participate via a computer, visit:
https://us02web.zoom.us/j/81748757187?pwd=RFNuSStFcFoydUNkajNiN3lFVGZCUT09
or To participate via a telephone, dial: (669) 900 9128; Meeting ID 817 4875 7187
Passcode: 816474
Before speaking, please identify yourself by name and where you reside.
Note: All votes shall be made by roll call and individual votes will be stated in the minutes
1.Call to Order (roll call)
a.Members
i.Judy Nagy (JN)
ii.Ann Duwe (AD)
iii.Bridget Morgan (BM)
iv.Bob Elson (BE)
v.Nick Dunckel (ND)
vi.Melissa Dyrdahl (MD)
vii.Alisa Bredo (AB)
viii.Val Metcalfe (VM)
ix.Richard Partridge (RP)
x.Sonja Wilkerson (SW)
b.TC
i.none
c.Staff
i.Nichol Bowersox
d.Public
i.Jim Waschura - PC
ii.Howard Lee
iii.Carol Gottlieb
iv.Laura Bailey - New PWC member starting January
v.Anand R
vi.CW
2.Agenda Review
3.Review & Approval of Minutes of:
1
a.November 23, 2020 - JN moved. MD seconded. (AB, JN, BE, AD, ND, RP, VM,
MD - yes) (BM abstained)
4.Ex Parte Communications (Written or oral communications with parties relevant to an
item on tonight’s agenda) - none
5.Updates by Town Staff (Public Works: Nichol Bowersox (NB) & Planning: Zach Dahl (ZD)
a.CIP Projects approved by City Council (Appendix-A: Additional Information &
Appendix-C: Completed Projects)
i.Redwood Grove
ii.Altamont Plunge
iii.La Paloma to Robleda
iv.Byrne Park Plunge
v.27447 Edgerton Rd
vi.Page Mill, Lupine to Via Feliz
vii.Summerhill Rd
b.Maintenance-Enforcement-Staff Evaluations (Appendix-B: History on items)
i.Blocked paths
1. No new concerns
ii. Maintenance
1.East to West Sunset off-road (off road alignment, signage, and
maintenance)
2.Fran Stevenson Path (wet path and delineation)
3.Arastradero to Saddle Court (signage and reduce side slope)
4.Via Ventana to Matadero Creek (make it easier to travel)
iii.Staff Evaluation
1.27820 Saddle Court- NB (Can the easement be moved closer to
the fence line?)
6.On-going Business
a.MPP & Pathway Audit with GIS adjustments---Status Report-All
i.The initial reviews have been completed and many of the audits have
been completed. PWC members should begin adding alignment MUFs.
ii.How will this information be used?
1.MPP line adjustments so “new” MPP can be released
2.Compare current Town Published walking map with audit so “new”
walking map can be published
3. Add Pink, Black & Green Lines to indicate current and future
paths. Use this data to help guide pathway projects and answer
fundamental questions of how many miles of paths are now
walkable, how many miles to we have left to build, and which side
of the street does it appear to be best for that path. The effort to
transfer the audit sheets to the GIS will be kicked off in the
Jan/Feb 2021 time frame when Planning/Building/PWC/Lynx
agree on a format.
4.Pathway Easement Layer on the GIS
2
a.Per Zach Dahl (ZD), first step is to digitize information that
pertains to easements (“The Notebooks”, “Dead Sea
Scrolls”, Les Ernest Spreadsheet, etc)
b.b. Pushing the final easement layer style similar to the
interactive County Survey Map. Line on map hyperlinks to
data
b.Property Review
i.25900 Springhill Dr – Vote by PWC-BE. BE reviewed and recommends
the homeowner should add the line on the drawing for a future roadside
pathway. BE moves we ask for a future pathway line and the town to
install a 2B pathway. MD seconded. (SW, VM, AB, BM, AD, RP, MD, BE )
(ND abstained)
ii.13891 Cicerone Ln-Vote by PWC-JN. JN reviewed. AD moved that we
can not make a clear decision on this property until the lot lines and the
road centerlines are clear and it is clear that we can get the roadside
pathway in the road right of way. We request that staff stake the path to
determine if extra easements are needed. VM seconded the motion. (MD,
SW, VM, RP, BM, AB, AD, JN, BE) (ND abstained.) The motion passed.
iii.13781 Ciceroni Lane: PWC follow-up - Vote by PWC-BE. BE talked with
the owner to go over the PWC recommendation. BE determined that the
pathway can be installed in the current 5’ easement and they agreed to
add this pathway to the sitemap drawing. BE moves that the PWC
changes the recommendation to remove the extra 5’ easement. VM
seconded the motion. (MD, SW, VM, RP, AB, BM, ND, AD, JN, BE) The
motion passed unanimously.
c.Fast Track Information
i.None
7.Old Business
8.New Business
a.New Year’s Day Walk-VM - VM has two walks posted on the town website for the
New Year’s Day walk. This will be posted on NextDoor and the town website.
b.PWC members vote on preferred committee size, results will go to Town Council-
Vote by PWC. AD moves we set the committee size at 9. AB seconded. RP
mentions that the audits have been a lot of work and we need to spread the work
and have representation from all parts of town. BM mentioned we have 9 current
members. (Yes - MD, SW, VM, RP, AB, BM, ND, AD, JN, BE) Motion approved
unanimously.
c.A thank you to outgoing PWC members Ann Duwe (12+ years) and Nick Dunckel
(16 years) - We appreciate their past years of work and the history they have
brought to the committee.
d.D. Welcome to Laura Bailey - our new member joining in January
9.Presentations from the Floor - None
10.Reports from Other Meetings
a.City Council - none
3
b.Planning Commission - none
11.Pathway Promotion & Communications - none
12.Agenda Topics for Next PWC Meeting
a. None
13.Next PWC meeting: Jan 25, 2021
14.Adjournment
Note: Highlighted items below are the minutes. The unhighlighted text is the original appendix
distributed as part of the agenda.
Appendix A
Approved Capital Projects
1.2018/2019 Funded Projects
a.Redwood Grove
i.Aug PWC mtg, NB will talk with LA planning
ii.Sept PEC mtg-NB said LA maintenance Supervisor states this project is
not high priority, has liability concerns. NB to talk with Public Works
Director
iii.Oct PWC mtg: NB & staff met with LA PWD & Dave Breeze. LA is
concerned with managing risk, Long term Maintenance, and making sure
LAH pays for the path. NB to write MOU to LA PW. Richard Partridge
suggested obtaining an easement on the property to address both risk
and Maintenance.
iv.Nov PWC mtg: Draft MOU sent to LA CM and PWD. NB to meet LA 2nd
week of Dec
v.Dec PWC Meeting: Holding on to the letter until after the holidays. Nichol
to work with Carl Cahill on best way to approach Los Altos
2.2019/2020 Funded Projects
a.Altamont Plunge (Design and Construction)
i.Sept-NB sent trail consultant report to PWC members….PWC voted to
ask consultant if switchback path could accommodate horses…preferred
or else look at cost difference in stairs
ii.Oct PWC mtg: NB does not think switchback can accommodate horses.
NB to get dimensions to AB to see if horses could go up the path instead
of stairs. Cost estimates: $12K stairs & $30K switchback with rock
retaining wall. PWC Vote on Design
iii.AB presented a video showing a horse can navigate the proposed
switchback design. PWC would like NB to move ahead with the
switchback & rock retaining wall design. This will allow horses and
pedestrians going north on Altamont to both continue north and connect
to Vinedo Rd without going into the street
iv.Dec PWC Meeting: Having trouble getting contractors to bid on our
projects. AD suggested using “Go Native” who works with Mid Ped.
Nichol to retry in January.
4
b.La Paloma to Robleda (Environmental Study and Design)
i.Aug PWC mtg, NB was going to field calls concerning the trail study.
Complete
ii.Sept-ZD says Environmental Study status will be out for public comment
by November
iii.Oct PWC mtg: NB is having a trail consultant look at an area that is on
the La Paloma side, top of stairs, that seems to be a bit slippery.
Environmental study is still scheduled to be released
iv.Nov PWC mtg: ZD could not make the meeting but said environmental
study would be public by mid December. NB reported that trail consultant
draft design concerning the area near the stairs off of La Paloma is on NB
desk for review.
v.Dec PWC Meeting: The study and Mitigated Negative Declaration is
available for public comments. Carol Gottlieb and AB feel strongly that the
path should be open to Equestrians and pedestrians in alignment with the
Pathways Element and the rest of the town's paths, and the easement is
an equestrian and pedestrian easement. Nichol mentioned that the
existing section of the path has stairs that may not be appropriate for
equestrians. AB mentioned that horses can go beside the stairs. Nichol
wonders if going beside the stairs may not be within the easement. The
environmental report may expand to include the completed side of the
pathway as well. Please send your comments to Zach Dahl. NB believes
allowing horses may change the characteristics of the proposed pathway.
3.2020/2021 Funded Projects
a.Byrne Park Plunge ($33K)
i.Aug PWC mtg, NB and group to decide redo stairs or move path…. PWC
concurs with NB direction to move the path to the easement. NB to bring
design to PWC
ii.Oct PWC mtg: NB stated that staff is pushing forward with keeping path
where it is and working with homeowners to grant a pathway easement
over the existing SD easement already in place. NB to bring path design
to PWC by Nov mtg.
iii.Nov PWC mtg: NB showed proposed path and it is where current path
resides. Need to get agreement with homeowner to move easement from
north side of their home to the south side, where the path actually is
located.
iv.Dec PWC Meeting: Arranging for surveying to be done and then try to
determine if the pathway can be moved to within the easement and then
they will approach the homeowner to swap the easement side to where
the path is today.
b.Edgerton Road Pathway ($50K)
i.BE & AB-Fast track hearing on 9/29/2020. BE sent letter to SP
5
ii.Oct PWC mtg: BE reported that ZD okayed project to move ahead but
owner must rough in native path through area where soil was piled onto
berm and keep trees off path.
iii.Nov PWC mtg: Path has been installed in front of the house at 27447
Edgerton but PWC asked NB if the town could finish the path along the
property that takes the path nearly to the Wallace Stegner pathway.
iv.Dec PWC Meeting: Nichol is working with staff to discuss if dogleg section
could be completed by town staff.
c.Page Mill from Lupine to Via Feliz ($60K)
i.Sept-NB to have trail consultant look at project and obtain price quote for
both on-road and off-road paths
ii.Oct PWC mtg: NB reported that trail consultant developing design and
quote, S/B ready for Nov PWC mtg
iii.Nov PWC mtg: NB reported that contract is signed and trail consultant is
looking at this project
iv.Dec PWC Meeting: It looks like the part of the roadway is within private
property. It is narrow and may need a surveyor to confirm the road right of
way before the trail consultant reviews any further.
d.Summerhill (Increased budget from 2018/2019 of $80K to $350K to include some
construction)
i.(6) parcels built from El Monte to Nichol Lane Completed Q2 2020
ii.Sept PWC mtg- NB Finish survey by November and obtain
Recommendation from Trail People on path. Construction to start in early
Spring
iii.Oct PWC mtg: NB reported that survey contract signed and survey to
start in early November. NB reported that 2100 lin-ft of new path to be
installed. Based on phase-I final cost of $75/ft, Nichol believes she has
enough budget (2100’ x $75/ft = $160K). BE notes that Phase-I was the
easiest of the installations so he believes the Phase-II will be more
expensive. Phase-I ($55K) tracked the algorithm predicted cost of ($57K).
The algorithm predicts a total cost of $374K.
iv.Nov PWC mtg: NB reported that survey work is complete. CAD file to
town in December. Next steps and schedule?
v.Dec PWC Meeting: Nichol has the survey files and will share at our next
meeting.
Appendix B
HISTORY
Maintenance - Enforcement Issues – Staff Evaluations
1.Blocked Paths-Enforcement Issue
a.28545 Matadero Creek –Zach
i.Oct PWC mtg: ZD said code enforcement is on it. ZD has read history
and believes opening will take some work
6
ii.Nov PWC mtg: Homeowner (Cindy sp?) spoke at meeting. She is willing
to meet at property with town staff and PWC.
b.Connection between Oak Knoll and Dawson Drive-ZD
i.Nov PWC mtg: SP of Planning suggested PWC furnish data to support
opening
2.ii. Maintenance
a.East to West Sunset off-road: Install trail signs and work on west side
i.Sept PWC mtg: NB goal is for Survey complete by Oct 2020)
ii.Oct PWC mtg: NB 10/19 signed contact for survey. Survey complete by
Nov PWC Mtg?
iii.Nov PWC mtg: Surveyor met with John Swan. Actual survey to start on
Dec 10th.
iv.Dec PWC Meeting: It appears the pathway is not in the correct easement.
b.Fran Path (is it still dry? when will fence be reinstalled for Glen)
i.Oct PWC mtg: NB path is still dry. NB will have a design idea to delineate
the path from the driveway for PWC review.
ii.Nov PWC mtg: NB proposed logs on ground for delineation. PWC is good
with direction. NB to share with the homeowner.
iii.Dec PWC Meeting: The logs were installed to delineate the pathway and
it looks good. Project complete.
c.Berryhill Court (signage and reduce side slope)
i.Nov PWC mtg: NB spoke with the homeowner in the area. Signs to be
added. What about side slope?
ii.Dec PWC Meeting: Nichol has added signage and is looking into the
steepness. Nichol will talk to staff to see if this is possible.
d.Via Ventana to Matadero Creek:
i.Sept PWC mtg: NB engaged Trail Consultant and met with neighbor and
staff at site. NB to have the area surveyed. Perhaps move path to
adjoining easement and away from Fence.
ii.Oct PWC mtg: NB signed survey contract. Survey to be completed in
November. With survey, Sophia (trail consultant) to suggest path design
iii.Nov PWC mtg: Survey end of Nov or early Dec. With survey, the trail
consultant is engaged to suggest best design
iv.Dec PWC Meeting: Survey stakes are in but don’t seem to match records.
Staff is getting clarification.
3.Staff Evaluation
a.27820 Saddle Court- NB (Can the easement be moved closer to the fence line?)
i.Oct PWC mtg: Depends on how set the area near the drainage swale
becomes in winter
ii.Dec PWC Meeting: Waiting for some rain to determine if this is a drainage
swale and looking into the storm drains as they don't seem to match
storm drain plans.
7
Appendix C
Items Completed
2018/2019 CIP Projects
1.Fremont-Estacada: Completed Q2 2020
2019/2020 Funded Projects
1.Natoma link to Elena (Poor Claire’s): Completed Q2 2020
2.Westwind Barn to Central (Design and Construction): Completed Q2 2020
8