HomeMy WebLinkAboutCounty of Santa Clara (14)AGREEMENT BETWEEN THE COUNTY OF SANTA CLARA
AND THE TOWN OF LOS ALTOS HILLS FOR
A CITIES READINESS INITIATIVE PROJECT
This Agreement is entered into by and between the County of Santa Clara ("County") and the Town of
Los Altos Hills ("Contractor") to provide Point of Dispensing equipment to the Contractor. Contractor and
County may be referred to in this Agreement individually as a "Party" and collectively as "Parties."
WHEREAS, the County participates in the Cities' Readiness Initiative program to assist local cities and
towns by increasing their capacity to deliver medicines and medical supplies during large-scale public health
emergencies such as a bioterrorist attack or nuclear accident.
WHEREAS, the County received grant funds from California Department of Public Health and Centers
for Disease Prevention and Control, for the purpose of purchasing supplies that will be distributed to different
Point(s) of Dispensing (PODs),
WHEREAS, the County purchased equipment needed by the cities/towns for activation and operation of
PODS; and,
WHEREAS, Contractor will be awarded equipment under the terms of this Agreement; and,
NOW, TIIEREFORE, the parties hereto agree as follows:
Article 1 County's Obligations
1.1. County will provide Contractor at no charge equipment needed for activation and operation of
PODs as outlined in Exhibit A.
Article 2 Contractor's Obligations
2.1 Unless otherwise agreed to by County, Contractor shall pick up the equipment from the County.
Should the County agree to deliver the equipment to Contractor, delivery shall be at no cost to
the Contractor.
2.2 Unless otherwise agreed to by County, Contractor shall receive, store and maintain all equipment
at no charge to the County.
2.3 Contractor shall coordinate with County staff to annually perform a physical inventory of all
items received and report any missing or damaged equipment to the County.
2.4 Contractor shall permit County and its authorized representatives to request the use of this
equipment if needed during any real emergency or exercise.
2.5 Contractor shall maintain records adequate to demonstrate that equipment received under this
Agreement is used in accordance with this Agreement. These records shall be maintained during
the term of this Agreement and for a period of five (5) years after termination of this Agreement
or until all claims, if any, have been resolved, whichever period is longer, or longer if otherwise
required under other provisions of this Agreement.
Cities Readiness Initiative POD Agreement Page 1 of 10
with the Town of Los Altos Bills through June 30, 2016 �6d+ 8lxiivsd ik�, N O V 0 8 2011
2.6 Contractor shall permit the County and its authorized representatives to monitor Contractor's
performance of this Agreement. To the extent permitted by law, such monitoring may include,
but not be limited to, audits, inspection of equipment, and review of records related to this
Agreement. Such monitoring shall be permitted at any time during Contractor's normal business
hours upon no less than 24 hours advance notice.
2.7 Contractor shall designate a project director/coordinator responsible for overseeing the
performance of this Agreement, and serving as County's primary contact for the purpose of
monitoring this Agreement. County must be notified in writing of any change of the project
director/coordinator.
Article 3 Ownership of and Responsibility for Equipment and/or Supplies
3.1 Equipment Maintenance
Contractor is solely responsible for the service and maintenance of any equipment and/or
supplies obtained under this Agreement. All equipment must be packaged and stored in a
manner that ensures it could be rapidly deployed during an emergency.
3.2 Ownership
Any equipment and/or supplies obtained by Contractor under this Agreement shall be considered
the property of Contractor. Contractor shall maintain and administer a sound business program
for ensuring the proper use, protection, insurance and preservation of the equipment and supplies
Contractor may not sell, transfer or otherwise dispose of such equipment or supplies prior to the
end of its useful life without prior written approval of County.
Article 4 Term and Termination
4.1 Term of this Agreement
This Agreement is effective when signed by both Contractor AND County and shall
continue through June 30, 2016, unless terminated earlier in accordance with this Agreement.
4.2 Termination
4.2.1 Termination for Cause. County may terminate this Agreement for cause upon written
notice to Contractor. For purposes of this Agreement, cause includes, but is not limited
to, any of the following: (a) material breach of this Agreement by Contractor, (b)
violation by Contractor of any applicable laws, or (c) assignment by Contractor of this
Agreement without the written consent of County. Such notice shall specify the reason
for termination and shall indicate the effective date of such termination.
4.2.2 Termination for Convenience. Either party may terminate this Agreement without cause
by giving the other party thirty (3 0) days written notice.
Cities Readiness Initiative POD Agreement Page 2 of 10
with the Town of Los Altos Hills through June 30, 2016
Article 5 Liability
5.1 Indemnification
The Contractor shall indemnify, defend, and hold harmless the County of Santa Clara
(hereinafter "County"), its officers, agents and employees from any claim, liability, loss, injury or
damage arising out of, or in connection with, performance of this Agreement by Contractor
and/or its agents, employees or sub -contractors, excepting only loss, injury or damage caused by
the sole negligence or willful misconduct of personnel employed by the County. It is the intent of
the parties to this Agreement to provide the broadest possible coverage for the County. The
Contractor shall reimburse the County for all costs, attorneys' fees, expenses and liabilities
incurred with respect to any litigation in which the Contractor is obligated to inderrmify, defend
and hold harmless the County under this Agreement.
5.2 Limitation of County's Liability
The County is not liable for any damages experienced by the Contractor, or any person or entity
arising as a result of:
5.2.1 Contractor's use or misuse of the equipment or supplies granted under this Agreement;
5.2.2 Contractor's failure to provide services pertaining to the equipment or supplies granted
under this Agreement; or
5.2.3 any defects in the equipment or supplies granted under this Agreement.
Article 6 Insurance Requirements
Without limiting the indemnification of either party to this Agreement, the Contractor shall provide and
maintain at its own expense, during the term of this Agreement, or as may be further required herein, the
following insurance coverages and provisions:
6.1. Evidence of Coverage
Prior to commencement of this Agreement, the Contractor shall provide a Certificate of Insurance or a
Statement of Self -Insurance certifying that coverage as required herein has been obtained. Individual
endorsements executed by the insurance carrier shall accompany the certificate. In addition, a certified
copy of the policy or policies shall be provided by the Contractor upon request.
This verification of coverage shall be sent to the requesting County department, unless otherwise directed.
The Contractor shall not receive a Notice to Proceed with the work under the Agreement until it has
obtained all insurance required and such insurance has been approved by the County. This approval of
insurance shall neither relieve nor decrease the liability of the Contractor.
6.2 Qualifying Insurers
All coverages, except surety, shall be issued by companies which hold a current policy holder's alphabetic
and financial size category rating of not less than A- V, according to the current Best's Key Rating Guide or
a company of equal financial stability that is approved by the County's Insurance Manager.
Cities Readiness Initiative POD Agreement Page 3 of 10
with the Town of Los Altos Hills through June 30, 2016
6.3. Notice of Cancellation
All coverage as required herein shall not be canceled or changed so as to no longer meet the specified
County insurance requirements without 30 days' prior written notice of such cancellation or change
being delivered to the County of Santa Clara or their designated agent.
6.4 Insurance Required
6.4.1 Commercial General Liability Insurance - for bodily injury (including death) and property
damage which provides limits as follows:
Each occurrence - $500,000
General aggregate - $500,000
Products/Completed Operations aggregate - $500,000
Personal Injury - $500,000
6.4.2 General liability coverage shall include:
Premises and Operations
Products/Completed
Personal Injury liability
Severability of interest
6.4.3 General liability coverage shall include the following endorsement, a copy of which shall be
provided to the County:
Additional Insured Endorsement, which shall read:
"County of Santa Clara, and members of the Board of Supervisors of the County of
Santa Clara, and the officers, agents, and employees of the County of Santa Clara,
individually and collectively, as additional insureds."
Insurance afforded by the additional insured endorsement shall apply as primary
insurance, and other insurance maintained by the County of Santa Clara, its officers,
agents, and employees shall be excess only and not contributing with insurance provided
under this policy. Public Entities may also be added to the additional insured endorsement
as applicable and the contractor shall be notified by the contracting department of these
requirements.
6.4.4 Automobile Liability Insurance
For bodily injury (including death) and property damage which provides total limits of not
less than one hundred thousand dollars ($100,000) combined single limit per occurrence
applicable to all owned, non -owned and hired vehicles.
6.4.5 Workers' Compensation and Employer's Liability Insurance
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with the Town of Los Altos Hills through June 30, 2016
a. Statutory California Workers' Compensation coverage including broad form
all -states coverage.
b. Employer's Liability coverage for not less than one million dollars ($1,000,000) per
occurrence.
6.5. Special Provisions
The following provisions shall apply to this Agreement:
6.5.1 The foregoing requirements as to the types and limits of insurance coverage to be
maintained by the Contractor and any approval of said insurance by the County or its
insurance consultant(s) are not intended to and shall not in any manner limit or qualify the
liabilities and obligations otherwise assumed by the Contractor pursuant to this Agreement,
including but not limited to the provisions concerning indemnification.
6.5.2 The County acknowledges that some insurance requirements contained in this Agreement
may be fulfilled by self-insurance on the part of the Contractor. However, this shall not in
any way limit liabilities assumed by the Contractor under this Agreement. Any
self-insurance shall be approved in writing by the County upon satisfactory evidence of
financial capacity. Contractors obligation hereunder may be satisfied in whole or in part by
adequately funded self-insurance programs or self-insurance retentions.
6.5.3 Should any of the work under this Agreement be sublet, the Contractor shall require each of
its subcontractors of any tier to carry the aforementioned coverages, or Contractor may
insure subcontractors under its own policies.
6.5.4 The County reserves the right to withhold payments to the Contractor in the event of
material noncompliance with the insurance requirements outlined above.
6.6 Fidelity Bonds (Required only if contractor will be receiving advanced funds or payments)
Before receiving compensation under this Agreement, Contractor will furnish County with
evidence that all officials, employees, and agents handling or having access to funds received or
disbursed under this Agreement, or authorized to sign or countersign checks, are covered by a
BLANKET FIDELITY BOND in an amount of AT LEAST fifteen percent (15%) of the maximum
financial obligation of the County cited herein. If such bond is canceled or reduced, Contractor will
notify County immediately, and County may withhold further payment to Contractor until proper
coverage has been obtained. Failure to give such notice may be cause for termination of this
Agreement, at the option of County.
Article 7 Miscellaneous
7.1 Request for Information
Contractor must actively cooperate and respond to all requests for information by County relating
to services provided or funds expended under this Agreement. Contractor must provide the
requested information within ten (10) business days of County's request. Failure to respond as
required under this term will be deemed a material breach by Contractor.
Cities Readiness Initiative POD Agreement Page 5 of 10
with the Town of Los Altos Hills through June 30, 2016
7.2 County No -Smoking Policy
Contractor and its employees, agents and subcontractors, shall comply with the County's No -
Smoking Policy, as set forth in the Board of Supervisors Policy Manual section 3.47 (as amended
from time to time), which prohibits smoking: (1) at the Santa Clara Valley Medical Center
Campus and all County -owned and operated health facilities, (2) within 30 feet surrounding
County -owned buildings and leased buildings where the County is the sole occupant, and (3) in
all County vehicles.
7.3 Debarment and Suspension Certification
Contractor guarantees that it, its employees, contractors, subcontractors or agents (collectively
"Contractor") are not suspended, debarred, excluded, or ineligible for participation in Medicare,
Medi -Cal or any other federal or state funded health care program, or from receiving Federal
funds as listed in the List of Parties Excluded from Federal Procurement or Non -procurement
Programs issued by the Federal General Services Administration. Contractor must within 30
calendar days advise the County if, during the term of this Agreement, Contractor becomes
suspended, debarred, excluded or ineligible for participation in Medicare, Medi -Cal or any other
federal or state funded health care program, as defined by 42. U.S.C. 1320a-7b(f), or from
receiving Federal funds as listed in the List of Parties Excluded from Federal Procurement or
Non -procurement Programs issued by the Federal General Services Administration. Contractor
will indemnify, defend and hold the County harmless for any loss or damage resulting from the
conviction, debarment, exclusion or ineligibility of the Contractor.
7.4 Budgetary Contingency
Performance and/or payment by the County pursuant to this Agreement or any contract release
purchase order is contingent upon the appropriation of sufficient funds by the County for services
covered by this Agreement or any contract release purchase order. If funding is reduced or
deleted by the County for services covered by this Agreement or any contract release purchase
order, the County may, at its option and without penalty or liability, terminate this Agreement or
offer an amendment to this Agreement indicating the reduced amount.
7.5 Beverage Nutritional Criteria
Contractor shall not use County funds to purchase beverages that do not meet the County's
nutritional beverage criteria. The six categories of nutritional beverages that meet these criteria
are (1) water with no additives; (2) 100% fruit juices with no added sugars, artificial flavors or
colors (limited to a maximum of 10 ounces per container); (3) dairy mills, non-fat, 1% and 2%
only, no flavored milks; (4) plant derived (i.e., rice, almond, soy, etc.) milks (no flavored milks);
(5) artificially -sweetened, calorie -reduced beverages that do not exceed 50 calories per 12 -ounce
container (teas, electrolyte replacements); and (6) other non -caloric beverages, such as coffee,
tea, and diet sodas. These criteria may be waived in the event of an emergency or in light of
medical necessity.
7.6 Assignment of Clayton Act, Cartwright Act Claims
Contractor hereby assigns to the County all rights, title, and interest in and to all causes of action
Cities Readiness Initiative POD Agreement Page 6 of 10
with the Town of Los Altos Hills through June 30, 2016
it may have under Section 4 of the Clayton Act (15 U.S.C. Sec. 15) or under the Cartwright Act
(Chapter 2 (commencing with Section 16700) of Part 2 of Division 7 of the Business and
Professions Code), arising from purchases of goods, materials, or services by the Contractor for
sale to the County pursuant to this Agreement.
7.7 Assignment
The parties may not assign this Agreement or the rights and obligations hereunder without the
specific written consent of the other.
7.8 Governing Law, Jurisdiction and Venue
This Agreement shall be construed and its performance enforced under California law. In the
event that suit shall be brought by either Party to this Agreement, the Parties agree that venue
shall be exclusively vested in the State courts of the County of Santa Clara or, if federal
jurisdiction is appropriate, exclusively in the United States District Court for the Northern
District of California, in San Jose, California.
7.9 Severability
If any term, covenant, condition or provision of this Agreement, or the application thereof to any
person or circumstance, shall to any extent be held by a court of competent jurisdiction to be
invalid, void or unenforceable, the remainder of the terms, covenants, conditions and provisions
of this Agreement, or the application thereof to any person or circumstance, shall remain in full
force and effect and shall in no way be affected, impaired or invalidated thereby.
7.10 Entire Agreement
This document represents the entire Agreement between the parties with respect to the subject
matter hereof. All prior negotiations and written and/or oral agreements between the parties with
respect to the subject matter of this Agreement are merged into this Agreement.
7.11 Amendments
This Agreement may only be amended by an instrument signed by the parties.
7.12 Waiver
No delay or failure to require performance of any provision of this Agreement shall constitute a
waiver of that provision as to that or any other instance. Any waiver granted by a party must be
in writing, and shall apply to the specific instance expressly stated.
7.13 Compliance with All Laws and Regulations
Contractor shall comply with all laws, codes, regulations, rules and orders applicable to the
services to be provided hereunder. Contractor's violation of this provision shall be deemed a
material default by Contractor giving County a right to terminate the contract for cause.
Cities Readiness Initiative POD Agreement Page 7 of 10
with the Town of Los Altos Hills through June 30, 2016
7.14 Independent Contractor
Contractor shall perform pursuant to this Agreement as an independent contractor and not as an
officer, agent, servant, or employee of County. Contractor shall be solely responsible for the acts
and omissions of its officers, agents, employees, contractors, and subcontractors, if any. Nothing
herein shall be considered as creating a partnership or joint venture between the County and
Contractor. No person performing any services and/or supplying all goods shall be considered an
officer, agent, servant, or employee of County, nor shall any such person be entitled to any
benefits available or granted to employees of the County.
7.15 Non -Discrimination
Contractor shall comply with all applicable federal, state, and local laws and regulations,
including Santa Clara County's policies, concerning nondiscrimination and equal opportunity in
contracting. Such laws include, but are not limited to, the following: Title VII of the Civil Rights
Act of 1964 as amended; Americans with Disabilities Act of 1990; The Rehabilitation Act of
1973 (§§ 503 and 504); California Fair Employment and Housing Act (Government Code §§
12900 et seq.); and California Labor Code §§ 1101 and 1102. Contractor shall not discriminate
against any employee, subcontractor or applicant for employment because of age, race, color,
national origin, ancestry, religion, sex/gender, sexual orientation, mental disability, physical
disability, medical condition, political beliefs, organizational affiliations, or marital status in the
recruitment, selection for training including apprenticeship, hiring, employment, utilization,
promotion, layoff, rates of pay or other forms of compensation. Nor shall Contractor discriminate
in provision of services provided under this contract because of age, race, color, national origin,
ancestry, religion, sex/gender, sexual orientation, mental disability, physical disability, medical
condition, political beliefs, organizational affiliations, or marital status.
Contractor's violation of this provision shall be deemed a material default by Contractor giving
County a right to terminate the contract for cause.
7.16 Notices
All notices required or permitted to be given by this Agreement shall be in writing and shall be
deemed to have been given when sent by registered or certified mail, return receipt requested;
when sent by overnight carrier; or upon email confirmation to sender of receipt of a facsimile
communication which is followed by a mailed hard copy from sender. Notices shall be addressed
as follows:
If to COUNTY:
Barbara Walker
Strategic National Stockpile Coordinator
Public Health Preparedness
Santa Clara County Public Health Department
976 Lenzen Avenue
San Jose, CA 95126
If to CONTRACTOR:
Janet Shanon
Interim Public Safety Officer
26379 Fremont Rd.
Los Altos Hills, CA 94022
Each party may designate a different person and address by sending written notice to the other
party, to be effective no earlier than ten (10) days after the date of the notice.
Cities Readiness Initiative POD Agreement Page 8 of 10
with the Town of Los Altos Hills through June 30, 2016
7.17 Execution by Counterpart
This Agreement may be executed in one or more counterparts, each of which will be considered
an original, but all of which together will constitute one and the saine instrument.
Signed:
COUNTY OF SANTA CLARA
r•
Dave Cortese D
President, Board of Supervisors
Attest:
Maria Marinos Date
Clerk, Board of Supervisors
Approved as to Form and Legality:
N, 10 24 U
JennS. L Date
Dep ty Cou ty Counsel
Exhibits to this Agreement:
Exhibit A: POD Equipment List
TOWN OF LOS ALTOS HILLS
C--4 n _�- C
, ) 'jj, 12/12/2011
Name: Carl Cahill Date
Title: City ManagEr
Cities Readiness Initiative POD Agreement Page 9 of 10
with the Town of Los Altos Hills through June 30, 2016
Exhibit A
POD Equipment List
Contractor: Town of Los Altos Dills
Point of Dispensing (POD) equipment to be received:
1. POD Staff Vest Kit (-150 vests)
2. POD Signage Kit (-14 signs and stanchions)
3. Administrative Kit (office supplies)
4. Safety/Supply Kit (first aid, gloves, traffic cones, etc)
5. Additional Specialized Equipment (mobile lighting, material handling equipment,
delineators, etc.)
A detailed list of all kitted items shall be provided and maintained by the County Public
Health Department Strategic National Stockpile Coordinator.
Cities Readiness Initiative POD Agreement Page 10 of 10
with the Town of Los Altos Hills through June 30, 2016
CRI Project
Purchase of Specialized POD Equipment
For Cities in Santa Clara County
The Basic POD Equipment Kit is Standardized for all Cities
• All on wheels to aid Cities with storage and deployment issues
• Encourage Cities to plan exercises and start planning set-up,
traffic flow, equipment needs and staffing
• Encourage Cities to work together on planning and training, since
equipment is standardized between cities
• Encourage the development of standardized training and exercises
1
CRI Project: Purchase of Specialized POD Equipment = SCC Public Health Preparedness
Standard. Basic POD Equipment Starter Kit - All on Wheels
17'
r
2' 2' 21'
4'
X25
�— 3.5'
1 (10 ft2) (10 ft2) (2 ft2) (3 ft2)
(14 ft2) Total Footprint on the Floor = 39 ft2 2
-CRI Project: Purchase of Specialized POD Equipment - SCC Public
Health Preparedness
• Shop Towels
' =
, Rubber Bands
3
- �;���'
• Staple Removers
_
• Scissors
"'
• Rulers
C )
• Mini and Small Binder Clips
• Staplers
...
• Staples
• Scotch Tape Dispensers
• Scotch Tape Holders
's
• Scotch Tape
"
• Labelers
• Tape for labelers
• 3x3 Sticky Notes
• Packaging Tape Dispensers
•- Packaging Tape
Cart 1
•RubberFinger Tips ;
• Extension Cords
•'Surge Protectors
• Tool Boxes • Traffic Cones
• Yellow Barrier Tape
• Gorilla Duct Tape • Megaphones
• Whistles/Lanyards
• Traffic Wands
• Utility Gloves S, M & L • Disposable Pillows
• Glow Sticks
• Utility Knifes • Nitrile gloves S, M`& L
• Public Safety Vests
• Utility Sheaths • Ear Loop Masks
• Barricade Lights
• Zip Ties • Tissue
• NOAA Radios
• Utility Blades • Twine
• FRS Radios
• First Aid Kits •-Gunk Green Cleaner
• Flashlights
3
:CRI Project: Purchase of Specialized POD Equipment - SCC Public Health Preparedness
Printer Paper White, Blue, Green
• Manila Folders
Manila Envelopes
• Writing Pads
• Hanging Folders
Storage Boxes (Bankers)
Stacking Paper Trays
Easels
•` Jumbo Paper Clips
•`Cold Press Laminators
Clipboards
• Trash Bags
• Can Liners
• Balt Point Pens
• Markers, Assorted Colors
• Yellow Highlighters
Sharpies
• Dry Erase Markers/Erasers
• Calculators
4
CRI Project: Purchase of Specialized POD
01
pment SCC Public Health Preparedness
tstancnlonst ddu 0 thg glap qui vl• ffth�
Signs (In Three Languages)
Banner for Outside of Building
• Medication Center
• Entrance; Anyone Wearing a Vest
Can Help You
• 4'Simple Steps: Fill Out Form. Show
Form. Pick Up Medication. Check Out
and Exit
• Step 1: Fill Out Form
• Step 2 ShowForm
• Step 3: Receive Medication
• Step 4 Check Out and Exit
• EXIT
• Screening
• Registration
• Special Assistance
• Staff Check-in
-CRI Project: Purchase of Specialized POD Equipment - SCC Public Health Preparedness -
• Vests (ICS)
* Black - "Command"
• Yellow "Logistics
• Blue "Planning"
Red "Operations
• Trash Cans
Large
• Small
Recycling
CRI Project: Pun
ase. of Specialized POD Equipment - SCC Public Health Preparedness _
Additional POD Items
Additional Items AEL
Wheel Chairs
Remote Lighting (Pelican)
Mobile Lighting
Line Divider Posts w/Adjustable Tape 7.5
feet Tensabarrier Metal (indoors)
Line Divider Posts w/Adjustable Tape 7.5
feet Tensabarrier Plastic (outdoors)
Portable, Plastic Outdoor Delineator Posts
Convertible Hand Trucks
Pallet Trucks
r 6' Folding Tables
Folding Chairs
FRS Radios
Batteries'- D
Batteries - AA
Batteries - AAA
Batteries - 6 volt
Portable Defibrillators
•Cold Laminators
L
• Additional Items are Critical to PODS,
However Consist of Larger and More
Expensive items, and Items that Cities May
Already Have
• Each City Chose Additional Items from the
AEL, Based on their Budget
• Each Cities' Budget Consisted of a Base
Allocation, Plus the Remainder of the
Overall Budget Divided by Each Cities'
Percent of the County Population
7
Point of Dispensing (POD) Supply List
Los Altos Hills
Admin Kit
#
Item
Unit of
Measure
Items
per Unit
city
Qty
OD #
Grainger
#
1
Calculator (hand)
each
1
10
569741
2
Clipboard
each
2
50
470591
3
Easel
each
1
2
354218
4
Easel: Pad
Pack
2
2
360990
5
Dry Erase: Board Easel
each
1
2
751662
6
Power Strip Sure protector, 6'
each
1
1
5JK49
7
Extension cord, 100'
each
1
2
1 FD54
8
Labeler:Black On White Tape .75"
each
1
2
239384
9
Labeler: Brother Handheld
each
1
1
669393
10
Marker, Poster (assorted colors)
pack
6
4
203190
11
Marker: Yellow Highlighter
each
1
20
925453
12
Marker: Black Sharpie Broad -tip
box
12
4
309872
13
Marker: Black Sharpie Regular
box
12
8
203349
14
Dry Erase: Markers / Eraser
box
6
4
183028
15
Pen: Black, Ball Point
box
12
50
181594
16
Tape w/Dispenser
each
1
2
487104
17
Extra Packaging Tape
pack
6
0.33
220,690
18
Tape holder: Clear, Scotch
each
1
20
910372
19
Tape extra rolls: Clear, Scotch
pack
10
4
575341
20
Paper Tray: Letter
pack
6
4
366156
21
Paper: Letter Pad
pack
12
4
305706
22
Post -it Pad (3" x 3")
pack
12
6
843787
23
Printer Paper, White
case
5 reams
2
940643
24
Printer Paper, blue
ream
500
2
345637
25
Printer Paper, green
ream
500
2
345645
26
Rubber Fingers #13 3/4"
pack
12
5
964494
27
Rubber Fingers #11 9/16"
eack
12
5
313619
28
Folder: Letter, Hanging
box
25
4
938621
29
Folder: manila, letter
box
100
2
316471
30
Envelope Manila
Box
100
2
341081
31
Binder Clips: Mini
box
12
10
909309
32
Binder Clips: Small
box
144
5
825182
33
Paper Clip: Large
pack
10
5
308239
34
Rubber Band, Med
box
970
2
909689
35
Bankers Boxes: Letter
carton
12
2
402139
36
Ruler
each
1
40
279744
37
Scissor
Pack
2
5
458612
38
Staple Remover
each
1
10
427111
39
Stapler
each
1
10
908210
40
Staples
case
5000 x 3
2
361709
41
String /Twine, 1000'
each
1
1
4FB92
42
Desk tape disp. Scotch w/ 6 rolls
each
1
2
567213
Santa Clara County Public Health Preparedness Page 1 of 4
-4"
Point of Dispensing (POD) Supply List
Los Altos Hills
z
#
Item
Unit of
Measure
Items /
Unit
City
Qty
OD # Grainger
#
POD Safety
43
First Aid Kit
kit
1
2
3EWK2
44
NOAA Radio Crank & Battery
each
1
1
4HHC3
45
Nitrile Gloves
box
100
3
1 RL56
46
Nitrile Gloves
box
100
3
1 RL57
47
Nitrile Gloves
box
100
3
1 RL58
48
Flashlight
each
1
10
5RHT7
49
Cot, Folding
each
1
1
3PAH3
50
Cot: Pillow
pkq
25
1
3NRL3
51
Mask: Surgical (For Public)
box
50
2
3NME1
Law Enforcement Safety
52
Traffic Cone 28" collapsible
each
1
10
3ZUX6
53
Barrier Tape: Yellow 1000'
roll
1
5
1 N922
54
Megaphone
each
1
2
4PD84
55
FRS Radios
each
2
1
6DGE8
56
Whistle
each
1
5
1ZBY5
57
Whistle Lanyard
each
1
5
1ZBY7
58Baricade
Light
each
1
6
1 EKT9
59
Traffic Wands
each
1
6
5WAV7
60
Safety Glow Stick w/hook
each
1
10
5YB27
Public Safety Vests
61
Polyester, Lime, XL
each
1
5
4CWE8
62
Polyester, Lime, 2XL
each
1
5
4CWE6
POD Supplies
63
Utility Cart, 2 Shelf
each
1
2
2XJR5
64
Duct Tape: Gorilla Large Roll
roll
1
4
5REA3
65
Tool Kit: General
each
1
1
4MY98
66
Utility Gloves, Large
r
1
3
2UUG7
67
Utility Gloves, Med
pr
1
3
2UUG6
68
Utility Knife Retractible
each
1
4
4JA79
69
Utility Knife Sheath
each
1
4
4ZB58
70
Utility Knife: Blades
pack
5
4
4JA80
71
Zip Ties
pack
100
2
6X753
72
Tissue
box
30
1
2U251
73
Shop Towels Rolls
each
1
5
2XRN3
74
Cleaner, All Purpose, gallon
each
1
1
5RVU1
75
Trash Can 32 gallon
each
1
4
2W276
76
Trash Can: Bag 32 gallon (40)
box
250
2
3U875
77
Waste Can 28 qt
each
1
10
4PGN5
78
Waste Can: Bag 28 qt
box
1000
1
6DLC0
79
Recycle Bin: Large 25 Gallon
each
1
2
4UAU9
80
Trash Can: Dolly
each
1
1
4NY79
81
Bin: 8-12 Gallon; for supply kit
each
1
5
4WO24
Santa Clara County Public Health Preparedness Page 2 of 4
Point of Dispensing (POD) Supply List
Los Altos Hills
Signs / Stanchions Kit
Los Altos Hills
Vests Kit
#
Item
Unit of
Items
City
OD #
Grainger
Measure
per Unit
Qty
each
#
82
Metal Stanchion - 22 x 28 Frame
each
1
11
25
6MVE3
83
Sign 01: (Banner) Medication
each
1
1
ICS Red "Operations"
Ben Litho
1
Center 3 X 8
84
Sign 02: Entrance: Any person
each
1
1
Ben Litho
wearing vest can help you
Sign 03: 4 Simple Steps: Fill out
85
form. Show form. Pick Up
each
1
1
Ben Litho
Medication. Check-out & exit
Sign 04: 4 Simple Steps: Fill out
86
form. Show form. Receive
each
1
1
Ben Litho
Vaccination. Check-out & exit
87
Sign 05: Step 1: Fill Out Form
each
1
1
Ben Litho
88
Sign 06: Step 2: Show Form
each
1
1
Ben Litho
89
Sign 07: Step 3: Pick Up
each
1
1
Ben Litho
Medication
90
Sign 08: Step 3: Receive
each
1
1
Ben Litho
Vaccination
91
Sign 09: Step 4: Check Out & Exit
each
1
1
Ben Litho
92
Sign 10: Exit
each
1
1
Ben Litho
93
Sign 11: Screening
each
1
1
Ben Litho
94
Sign 12: Registration
each
1
1
Ben Litho
95
Sign 13: Special Assistance
each
1
1
Ben Litho
�96
Sign 14: Staff Check-in
each
1
1
Ben Litho
Los Altos Hills
Vests Kit
#
Item
Unit of
Measure
Items
per Unit
City OD # Grainger
Qty #
POD Vests (EOC Type)
97 Vest:
ICS Black "Command"
each
1
15
98 Vest:
Yellow "Logistics"
each
1
25
99 Vest:
ICS Blue "Plans"
each
1
15
100 Vest:
ICS Red "Operations"
each
1
95
Santa Clara County Public Health Preparedness Page 3 of 4
Point of Dispensing (POD) Supply List
Los Altos Hills
# Item
Unit of
Measure
Items city
per Unit Qty
OD # Grainger
#
101 Wheel Chair
each
1
4EKE3
1021 Remote Lighting (Pelican)
each
1
4GTW7
103 Mobile Lighting
each
1
4HKA3
104 Line Divider Post w/Adjustable Tape
7.5 feet Tensabarrier (indoors)
each
1
3XGD9
105 Line Divider Post w/Adjustable Tape
7.5 feet Plastic outdoors
each
1
3XHT2
106 Cortina Delineator Post Portable
each
1
1 EKU7
107 Hand truck: Convertible
each
1
1 GY99
108 Pallet Truck
each
1
4YX96
109 Table, folding, 6'
each
1
4GE26
110 Chair (Folding)
each
1
4GE54
111 FRS Radio
each
2
6DGE8
112 Batteries - D
box
12
5LE21
113 Batteries - AA
box
24
5LE23
114 Batteries - AAA
box
24
5LE25
115 Batteries - 6 volt
each
1
2V553
116 Defibrillator: Portable
each
1
1YNR6
117 Defibrillator Electrodes
each
1
1YNR8
118 Laminator: Cold
each
1
5EE26
Santa Clara County Public Health Preparedness Page 4 of 4
CRI Project:
Purchase of Specialized POD Equipment for Cities in Santa Clara County updated 11/21/11
Prosect Overview & Justification:
During a mass prophylaxis response, each city is responsible for distributing medications to its own
population. Each city must have the capacity to activate, setup, staff and operate enough Points of Dispensing
(PODs) to provide medication to its entire population within 48 hours. PODS must be setup within 12 hours of
activation, which does not provide ample time during an event for purchase of specialty items and supplies
needed for activating a POD.
Each of the fifteen cities in Santa Clara County has identified one or more locations to use as their POD(s). The
Cities' Readiness Initiative (CRI) POD Equipment Program will enable the County to provide each of the cities
with the items required for the initial setup of one POD per City.
Purchase of POD equipment and supplies will enable and encourage each city to test its ability to activate,
setup, and operate PODs, along with increasing each city's capacity to respond to a mass prophylaxis event.
Once the cities have the ability to exercise PODS, Public Health will be able to produce standardized training
procedures.
Project Details:
Each City will receive critical POD equipment, funded through the (CRI) grant. Critical equipment is deemed to
be items the City probably does not have on hand and could not procure with such short notice.
A Memorandum of Understanding (MOU) for each City was presented to the Santa Clara County Board of
Supervisors for their approval and signed on November 8, 2011. A copy of the MOU will be presented to each
of the cities Emergency Manager. Once the Cities have completed their approval process and have signed their
MOU, then the contract date will begin and the Cities will be able to receive their POD equipment.
The term of the MOU is for five years, which coincides with the current CRI grant period. The Cities will own
the equipment and retain possession of it after the contract expires. This MOU is for equipment only and does
not include transfer of any funds.
POD Equipment
The POD equipment list was developed by Public Health Preparedness using best practices, along with lessons
learned during the H1N1 vaccination clinics.
POD equipment has been organized into standardized "kits" by function. The kits are
1. Admin
2. Supplies and Safety
3. Signage
4. Vests
5. Additional Items
Each city will receive one each of the standardized kits (#1-4). The "Additional Items" kits are tailored to meet
the needs of each city, and include some larger items, such as folding tables and chairs, wheel chairs, remote
lighting systems and material handling equipment.
SCC Public Health Preparedness Page 1 of 2
The budget for the "Additional Items" kits were determined by assigning an equal base dollar allocation to
each City, and then dividing up the remainder of the budget to the Cities based on their percent of the
County's population. Each city was presented with an approved Equipment list and chose items, based on
their individual needs, up to the level of their individual budget.
All of the kits are essentially the same except for the "Additional Items" ordered, which consist of different
products and quantities for each of the fifteen Cities.
Dan Campbell
Management Analyst
SCC Public Health Preparedness
(408) 792-5265
daniel.campbell(@phd.scc og v•org
SCC Public Health Preparedness Page 2 of 2
County of Santa Clara
Public Health Department
Public Health Preparedness
976 Lenzen Avenue, 1st Floor
San Jose, CA 95126
408.792.5202
Date: November 21, 2011
To: Recipients of Point of Dispensing (POD) Equipment
From: Barbara Walker, Public Health Preparedness, CRI Coordinator
Re: Santa Clara County CRI POD Equipment MOU
Enclosed are a cover sheet and two original agreements with the Santa Clara County Public Health
Department for the Cities' Readiness Initiative (CRI) POD Equipment Purchase program. Please
initial the second page of the contract coversheet and sign both agreements. The duplicate original
agreement is for your records. The cover sheet and agreement stamped "Original" should be
returned to:
Barbara Walker
Public Health Preparedness, Suite 1208
976 Lenzen Avenue, San Jose, CA 95126
If you have any questions, please contact me at barb.walkerj2phd.scceov.org or (408) 792-5275.
Enclosures
Board of Supervisors: Mike Wasserman, George Shirakawa, Dave Cortese, Ken Yeager, Liz Kniss
County Executive: Jeffrey V. Smith