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HomeMy WebLinkAboutSanta Clara County Sheriff (8)TOWN OF LOS ALTOS HILLS March 18, 1999 Staff Report to the City Council RE: RECOMMENDATION FOR EXPENDITURE OF AB 3229 "COPS" PROGRAM GRANT FUNDING FROM: Jeff Peterson, Cit, Recommendation: That the City Council consider the recommendation presented in this report for expenditure of the COPS Grant funds and either; l.) Adopt the attached resolution approving the expenditure of COPS funding and Town funding to purchase the Teleminder notification system; or 2.) Direct the Sheriff's Department and the City Manager to develop alternative program choices for expenditure of the COPS funds for presentation to the Council at a future date. Discussion In 1996, the California State Assembly passed AB 3229 (COPS Grant Program) which provided grants for local agency public safety programs. The intent of the grant money was to fund anti- crime programs, youth education programs, and activities that supplement front line law enforcement. The grant money for each public agency was to be allocated for programs recommended by the police chief or lead law enforcement officer and approved by the City Council. In past fiscal years, the Town has used COPS funding on several programs including a bicycle safety program for youth; public works radios for Sheriff's Deputies enabling them to communicate directly with the Town; infrared night vision scopes for detection of prowlers; an alcohol screening device for testing drivers suspected of drunk driving; a computer system for aiding in the recovery of abducted children; and car mounted video cameras for the deputies' patrol cars. All of the purchases were made and administered by the Sheriff's Department, requiring minimal Town staff time to maintain a financial record of the grant expenditures. The State has again appropriated the COPS grant money for fiscal year 1998-99. This year, $18,438.58 of new grant money has been received by the Town. Combined with $6379.09 of funds from last year that were not spent, a total of $24,817.67 is available to the Town for new programs. As requested by the City Council, the Safety Committee recently discussed possible programs for the expenditure of the funds, but ultimately did not make a recommendation (Jan. 13, 1999 minutes attached). The Committee did, however, recommend that the Town purchase the Teleminder system last year. A copy of the committee's recommendation as well as minutes from the Teleminder presentation are attached for your information. Although the Council voted to fund other programs at that time, staff was directed to talk with other cities that have purchased the system to determine their degree of satisfaction. Staff has contacted the City of Palo Alto Fire Department and the Town of Atherton to discuss their opinions of the system. Atherton has had the system in place for several years. Their system is operated by their police department's dispatch. Atherton uses their system to notify residents of emergencies or crime activity in Town and to contact elderly residents that may possibly need assistance. The City Manager indicated that Atherton is pleased with the system. Staff Report to the City Council Recommendation for Expenditure of COPS Funds March 18, 1999 Page 2 Palo Alto has recently installed Teleminder but have not had experience with the system to date. Palo Alto's Fire Department dispatch operates their system, which has a phone line capacity of 16 lines. Palo Alto is exploring the potential of mutual aid agreements with agencies outside of the area for use of additional phone lines. This arrangement provides that if a local emergency occurs requiring faster notification, Palo Alto would borrow several of another agency's phone lines to increase their calling capacity. For these situations Palo Alto would need to pay the long distance charges for this use. This arrangement is in the early stages and staff is not aware of additional details. Palo Alto purchased their system in the aftermath of the flood warning notification difficulties that occurred during the February 1998 floods. This year, the Sheriff's Department has endorsed the purchase of a Teleminder System for neighborhood notification of criminal activity as well as the dissemination of other public service announcements that are urgent in nature. One year ago, representatives from the Teleminder Company gave a presentation to the Council to demonstrate how the system functions and to provide examples of some of the typical uses by public agencies. The Town of Los Altos Hills could use the system for a number of situations. For example, if a pattern of car robberies is identified in town, residents could be notified of this so that they could take additional precautions. The system could also be used to notify residents of hazardous materials spills, wild -land fires or any other events or incidents of a serious or urgent nature. Staff believes that such a system should not be used for notification of meetings or other routine announcements, which could cause residents to ignore the messages over time, negatively impacting the system's effectiveness. Assuming that messages sent to residents are relatively short (about 30 seconds), the manufacturers use an average of one minute per call, taking into consideration dialing and ringing time. Using this as a constant, the number of calls that can be made per hour is primarily a function of the number of dedicated phone lines that can be used by the system. The number of lines also directly affects the price. The following table shows a breakdown of the number of lines, the average calls per hour for that number of lines, the approximate number of hours that it would take to notify the entire Town (assuming 2600 households with one phone each), and the price for each package. Line Capacity Calls/hour 4 240 8 480 12 720 16 960 Total hours Package price 10.8 $25,900 5.4 $33,900 3.6 $42,900 2.7 $50,900 As shown in the table, all cost figures exceed the available funds from the COPS Grant. While the four line system is relatively close in price to the available funds, staff feels that the total amount of time necessary to disseminate a message is unacceptable. If the Council is interested in purchasing the system, staff believes that it may be worth purchasing an eight or twelve line N Staff Report to the City Council Recommendation for Expenditure of COPS Funds March 18, 1999 Page 3 system. The additional funds to purchase the system could come from a combination of the emergency preparedness budget ($900) and the City Manager's contingency budget. The primary person responsible for operating the system would be the City Clerk, while other staff would also be trained. Staff requests that the Council determine if this is an appropriate use of COPS funds (which would need to be subsidized by the operating budget), or if another program would more appropriate. Alternatively, the Council could direct the Sheriff's Department and the City Manager to develop new program choices for Council consideration. Staff is available to answer any questions that the City Council or citizens may have. Attachments: Information on the Teleminder system Minutes and recommendations form the Safety Committee Resolution 3 -� Routine Applications Flexibility and Ease of Use Who Uses TeleMinder Pficing and What You Get Why Choose TeleMinder. UlILPI'is a vroduct of Decision :Svstnfns_ Fnr i11nrP iiMrs1i Community Notification Using Provera Technology TeleMinder® automatically telephones people and gives them emergency instructions, provides impor- tant information, or asks questions. You can choose from an extensive library of ready to use applications including notifications for floods, tornados, hurricanes, fires, toxic spills, and many other natural and man made emergencies. Routine applications include staff and community voice bulletin boards, senior citizen ] checkups, neighborhood toxic watch programs, and staff briefings. Everyday users of TeleMinder systems include fire, OES, and police departments. They have established TeleMinder's effectiveness in both emergency and everyday operations. The following are examples of scientific and popular press articles reporting Tele -Minder's effectiveness. Tuabes, G. (1995) Robo Cops: Case Study. Inc. Magazine, No. 4, 67-69 Arterburn, TR (1997) Trial by Water. National Fire and Rescue, Summer, 5-13. Morrow, et. al.: (1997) Message repetition improves older and younger adult memory for appointment information: Implications for automated telephone messaging. 41 st Annual Human Factors and Ergonomic Society Meeting. Leirer VO, et. al. (1993) Commercial cognitive/memory systems: A case study. Applied Cognitive Psychology, 7, 675-689. Ease of Use Another contributing branch of Decision Systems is the human/machine interface group that distinguishes itself through NASA -Ames work on automated air traffic control systems. These same cognitive psychologists and computer scientists developed TeleMinder's easy-to-use mouse and menu interface that makes it remarkably simple for you to modify or create new applications without ever having to "program" the system. Staff with little or no computer experience can operate TeleMinder after our on-site training. Customizability Experience has taught us that the heart of a successful application is the construction of effective, community -friendly messages. In fact, the quality of a message directly affects citizens' and staffs attitudes and actions. We know that community demographics and the purpose of your calls should be considered when designing messages; so, our proprietary Message Builder Tool lets you customize every aspect of your messages to meet your community's and staffs needs. In our on-site training, your staff learn the most effective ways to construct messages. 10 Years of Recognized Excellence Our experience and ongoing commitment to our customers has made TeleMinder the industry leader in automated notification technology. Voice Processing Magazine awarded TeleMinder its prestigious Editor's Choice Award for excellence in innovative voice processing design and implementation. National Institutes of Health recognized TeleMinder as a significant scientific Advancement. -1 Routine Applications J Flexibility and Ease of Use Who Uses TeleMinder Pricing andWhat You Get Why Choose TeleMinder High Quality, Natural Messages es g The community and your own staffs acceptance of voice messaging is linked to the quality of the messages they hear. TeleMinder® uses only recorded human voice, never a robot voice. With TeleMinder, you consistently provide top quality messages. These messages may contain large amounts of variable information, like .y department names, numbers, staff members names, and times and dates; and you can be sure that your staff and community never hear a synthesized voice. Residents and business owners like TeleMinder because it sounds so natural. Many Applications - One Low Price Using TeleMinder's flexible Database Manager, Message Builder, and Report Writer you can quickly add new messages and applications on-site. This brochure gives you just a sampling of the many possible applications. "j TeleMinder was created to address both universal problems like emergency notifications and site specific J problems that only you and your staff understand. Unlike any other system, TeleMinder lets you to create solutions to your specific problems at no additional cost. For example, department heads can have their own unique messages and can update or make new messages from any touch tone phone. All applications are included in one low price. Flexible Phone Line Use A single TeleMinder can send and receive calls on up to 64 phone lines at the same time. Most importantly, phone line use is not partitioned according to applications. For example, instead of buying 8 lines dedicated to neighborhood watch messages, plus 8 lines dedicated to community surveys, plus another 4 lines, for senior citizen checkups; you can buy a 12 -line TeleMinder system and it will automatically and efficiently allocate phone lines to each application as needed. TeleMinder will also phone people and send faxes simultaneously. 7 Flexible allocation means better system throughput so you can do more with overall fewer phone lines and at a lower cost. Compatibility and Upgrades Over the years, we have interfaced TeleMinder with many different information systems and phone switches. 7 TeleMinder is continually upgraded to take advantage of new technologies. All of our customers receive these software upgrades through our Customer Support Program. Automated Operation J TeleMinder's Macro System allows you to fully automate your applications. Every day TeleMinder will dutifully and automatically perform the services you instruct it to do. This includes communicating with neighborhood watch captains and volunteers, providing routine staff reminders, and creating reports of the results of its calling activities. TeleMinder can automatically send reports to: a) printer, b) hard drive, c) local area network, and d) remote sites via fax. It will even perform tape backups automatically. 7 7 7 7 1 Routine Applications Flexibility and Ease of Use Who Uses TeleMinder Pricing and What You Get System Specifications Overview TeleMinder® phones staff, residents, and businesses to give them important information or asks questions. We provide the computer hardware, software, instal- lation, on-site training, warranty, and technical sup- port. Hardware TeleMinder uses a Pentium based computer. We provide all necessary hardware components: moni- tor, computer, printer, keyboard, mouse, and voice processing components. TeleMinder can use data from any information system that can generate re- ports as ASCII files. This information can be trans- ferred by LAN, modem, or diskette to TeleMinder. Software TeleMinder is a proprietary software application. With your purchase, you receive the current release version of TeleMinder. We do not charge you for individual application modules. The TeleMinder you purchase runs as many applications as you choose for NO ADDITIONAL COST. Pricing is only a function of TeleMinder's phone line capacity. With Tele - Minder you can quickly add new applications or "modules" whenever you are ready and at no addi- tional cost. Please see the next page pricing schedule for details. Telephone Switch Connection Since TeleMinder is usually making calls "after hours", you may not need to install, additional phone lines. Each TeleMinder line is a loop start extension on your phone switch. TeleMinder can pick a line up, dial an 8 or 9, and then begin dialing phone numbers of staff, residents'and businesses. The physical connection is RJ 11, RJ 14 or Amphenol connector. On -Site Training The TeleMinder installation team conducts a training course at your site for up to two staff members. Based on our 10 years of experience, the training course teaches you not only how to use the system, but also how to construct effective messages [See the Why Choose TeleMinder section]. The training course also creates an important bond between us; we know the applications, message designs, and the names and faces, of every TeleMinder user. Professional Research At times our customers have questions about the "best" way to construct a message or how to set up a valid field study. As a valued customer, you have access to our expert research staff for advice. To keep you up to date, our research findings are regularly reported in the TeleMinder upgrade shipments. Customer Support Your initial purchase entitles you to one year of phone support and midyear software upgrades. Each up- grade includes useful tips and highlights new applica- tions. Warranty TeleMinder comes with a one year warranty on all parts and labor. In addition, you will automatically receive all software upgrades released up to one year after your installation. Decision Systems provides system hardware repairs within two business days of notification. Extended Warranty & Support After the first year, an extended warranty and cus- tomer support is available on a year-to-year basis for 15% of the purchase price. 1 7 I 11 Routine Applications Flexibility and Ease of Use Who Uses TeleMinder Pricing and What You Get Hardware and Software Pentium CPU Hard disk, CD ROM, 1.44 floppy Tape backup system SVGA Color Monitor Voice Processing Components Uninterruptible Power Supply Services Operating System: Windows Application Software: TeleMinder Voice Hardware and Drivers Fax/Modem Mouse Printer On-site Training Installation 1 year warranty on parts, labor, repair 1 year software upgrades 1 year unlimited technical support 2 day turn around on hardware repairs Routine Applications /p// Flexibility and Ease of Use / Uses TeleMinder Pricing and What You Get la T/P/V/1nrkric n »rndvnt of ilvricin1J _w42h)Mc rnr'11MVP 711fnr 1 TeleMinder Pricing JEffective through January 31, 1999 - Subject to change without notice The price of the TeleMinder@ system includes software and the necessary hardware. Also included in the purchase price is installation, one year warranty on repair, parts, and labor, two Jdays of on-site training, and one year of software upgrades and customer support. Price is based only on the simultaneous line capacity. There is no charge for adding additional applications. 7 1J Line Capacity Calls per Hour Total Price 4 240 $25,900 8 480 $33,900 12 720 $42,900 16 960 $50,900 20 1200 $58,900 24 1440 $66,900 28 1680 $74,900 36 2160 $92,900 48 2880 $105,900 Calling Capacity "Calls per Hour" is an industrial standard used to calculate the number of calls a TeleMinder with a given line capacity can make per hour (based on a 1 minute call time per person). However, not all people are home when you call and message length will vary according to application. In order to effectively size a system, we will work with you to identify your largest mission critical application and estimate: (1) the length of its message(s), (2) how many people need to be contacted in a given time frame, and (3) the times of day you want TeleMinder to make calls. Your TeleMinder sales person can help you size a system to maximize contacts without wasting your phone system's resources. Extended Warranty & Customer Support After the included first year warranty has expired, an extended warranty is available on a year 'to year basis for 15% of the purchase price. The extended warranty entitles you to the complete coverage of the original warranty. a i -1 Routine Applications Flexibility and Ease of Use Albuquerque, NM AllenPark, MI Anaheim, CA Atherton, CA Bellville, MI BeverlyHills, CA Bridgeport, CT Champaign, IL Charlotte, NC ChevyChase, MD Cleveland, OH Dubuque, IA Falls Church, VA Ft. Lauderdale, FL Fremont, CA Gainesville, FL Mr. David Keith Crime Prevention City of Oxnard P D Oxnard, CA (805) 385-7631 Capt. Ed Rutherford Roseville Fire Dept. City of Roseville Roseville, CA (916) 774-5805 Who Uses TelelMlinder TeleMinder® Reference List • Police Departments • Fire Departments • District Attorney Offices. • Medical Facilities Galveston, TX Greensboro, NC Hartford, CT Hayward, CA Houston, TX Huntington, WV Huntington Beach, CA Iowa City, IA Irvine, CA Indianapolis, IN Jackson, MS Jamaica, NY Little Rock, AR Louisville, KY Milwaukee, WI Mt. Clemens, MI Montebello, CA Oakland, CA Orange, CA Oxnard, CA Richrnond,VA Roseville, CA SanMateo, CA St. Louis, MO Sayre, PA Seattle, WA Southgate, CA Tacoma, WA Ventura, CA Walla Walla, WA Willcox, AZ Yuba City, CA Ms. Sheri Kooman Emergency Services Southgate P D Southgate, CA (213) 563-5483 Sgt. Chris Sayers Anaheim Police Dept. City of Anaheim Anaheim, CA (714)2 54-1907 RECEIVED JAI 2 6 1999 Los Altos Bills Safety Committee Meeting TOWN OF LOS ALTOS HILLS Minutes: January 13, 1999 Present: Bob Hall, Berin Fank, Michael Duffy, Scott Overstreet, Bob Johnson, Bob Smithwick, Tom Turner, Ralph Vetterlein, Marjorie Evans, Colette Penne. • Minutes were approved as corrected. Scott Overstreet reported that Tom Turner installed a night light for the emergency radio and he installed one also. We now have plenty of light. Scott assisted Jim Rasp in installing a new county radio system and we now have the old radio for our possible use. Bob Smithwick volunteered to be the licensee for our town emergency radio system and he will process the paper work accordingly. Scott will check with Los Altos to see if we can tie together in some manner their emergency radio system which is 5:30 on the a.m. dial. We have something they need which is hills for an antenna to broaden their transmissions. Paul Simon will prepare operating procedures for our emergency system and will train appropriate people on its use. • Marjorie Evans reported on the status of the Neighborhood Coordinators project. She presented a detailed map breaking the town into six (6) districts and requested the members of the Safety Committee to each oversee one of the districts. She introduced Colette Penne who will pull the project together. The first goal is to seek out those present coordinators and enlist their supporta-Then pull together the volunteer team necessary to expand and perfect the program. The committee asked Michael Duffy to meet with Marjorie and Colette to provide imput to the project for the Safety Committee. Colette will contact Foothill College to see if students can receive credits for assisting our town in setting up this program. The Safety Committee will request the necessary funds from the Council to help reinstate this vital project. Our thanks to Marjorie and Colette for their spearheading this needed project. Bob Hall reported that some $18,000 of county funds are available for specific use by the Sheriffs Department in Los Altos Hills. The committee had no specific recommendations others that expressing the need for having bicyclist and joggers educated to obey the traffic laws applicable to them. It was also questioned as to whether we were actually enforcing bicycle laws in the hills. 5.2 Recommendation for expenditure of AB3229 "Cops Program" Grant Funding — Reso # Captain Wilson, Saratoga Substation, addressed their recommendations for this year's expenditure of AB3229 "COPS" Grant Funding. Three programs were recommended: the Safe Moves bicycle safety program, the TRAK Computer System which aided in the recovery of abducted children, and a car mounted video system for the patrol cars used in Town. In response to an inquiry from the Mayor on the need for programs dealing with domestic violence, he noted that a Domestic Violence Task Force was currently available. On the subject of auto dial programs to reach all of the Town's residents, Captain Wilson commented on the various levels of these programs and the corresponding expense. Sophisticated auto dial programs were quite expensive and Town funds would be needed for such a program. In addition, consideration had to be given to the upkeep of such programs which would involve staff time. Johnson suggested that this program be reviewed by the Safety Committee and Captain Wilson noted that Lieutenant Colla would be available to assist the committee with their review. Dauber recommended that the Community Relations Committee be advised of the Safe Moves Program for the Town's Spring Picnic so that information could be relayed to the residents. MOTION SECONDED AND CARRIED: Moved by Johnson, seconded by Siegel and passed unanimously by all members present to adopt Resolution #15-98 approving the recommended programs and expenditure of AB3329 "COPS" Grant Funding. 5.3 Schedule Date for Joint Meeting of City Council and Planning Commission PASSED BY CONSENSUS: It was agreed that the Planning Director would check with the Planning Commissioners to determine if the majority of Commissioners could meet with the Council on either Monday, April 13"' or Tuesday, April 141" d, NEW BUSINESS 7. REPORTS FROM COMMITTEES, SUB -COMMITTEES AND COUNCILMEMBERS ON OUTSIDE AGENCIES 7.1 Northwest Flood Control Advisory Committee Dauber reported that she had attended a meeting of this committee earlier in the day. The agenda had included a discussion of projects and needed funding. It appeared that the original $30 million dollar budget needed had grown to $60 million dollars needed. Prioritization of projects Was necessary and Dauber noted she was urging the completion of the Adobe Creek (Reach 5) Improvements. 7.2 Santa Clara County Cities Association Johnson reported that at the 3/18/98 meeting of the Cities Association, the issue of sales tax on the internet was discussed, in particular Assemblymember Ted Lempert's legislation on this matter. There was no consensus on the Council regarding sales tax on the internet and it was (greed Johnson would abstain at the Cities Association from voting on this subject. March 18, 1998 Regular City Council Meeting �% �l.Siif i�1 ✓n + .J RECEIVED APR � � 1998 Minutes TOWN OF LOS ALTOS HILLS Los Altos Hills Safety Committee Meeting April 8, 1998 Present: Bob Hall, Bob Smith, Bob Johnson, Scott Overstreet, Berin Fank and Ralph Vetterlein The committee felt that the speaker from the Sheriff s Department for our Crime Prevention Night was very inadequate. 62 people were treated with a very inept and ill prepared presentation. Should future meetings be held we will conduct them with professional speakers from our own community and ask the local deputies to be in attendance. We are advised by the Sheriffs Department to find a different location for our emergency radio equipment. This will be reviewed with Jeff. We requested a presentation from Jon Halvorsen, Senior Sales Manager of TeleMinder. The Safety Committee unanimosly voted to recommend to the Town Council that we budget $25,900 to purchase and install a TeleMinder System for town use. This system has just been installed in Menlo Park and is operative in Milpitas, Atherton and other Bay Area Cities. The safety and security this system will provide to our residents is well worth the investment. The council should arrange a presentation to fully understand and appreciate its uses. Next Meeting: May 13, 1998, 3:00 p.m. at Town Hall. Bob Hall Chairman Jon Halvorsen, Senior Sales Manager of Teleminder, explained the benefits of having a Teleminder system at the Town. He noted that Teleminder was a stand-alone computer system which would tie into the Town's phone system and which the Town would own and operate on site. Its map -based interface would allow the Town to quickly contact residents in certain parts or all of the Town on emergency matters, i.e. fire. Mr. Halvorsen also noted that there were twelve Teleminder systems in California including Atherton and Milpitas. He commented that the system came with maps of the Town which were updated every two years. The updates of the phone numbers occurred about once a quarter and it was estimated that to update this phone list would take about fifteen minutes. Mr. Halvorsen explained other applications for this program such as contacting the elderly or those in need of assistance. He also explained what happened if an answering machine was reached. The cost of this system was $29,500 with a maintenance charge of 15% of total purchase price per year for maintenance. Mr. Halvorsen presented a demonstration for the Council and was available to answer any questions. Betsy Bertram, 11854 Page. Mill Road, asked if there was off-site backup and Mr. Halvorsen responded that backup tapes were kept at their offices, Dr. Robert Smithwick, 25215 La Loma Drive, asked about the liability issue and the City Attorney responded that she would be looking into that issue. Dauber asked to see a copy of the instruction booklet PASSED BY CONSENSUS: To direct the City Attorney to contact Atherton and to discuss in detail their use of the Teleminder system and to report back to the City Council. 3. PLANNING COMMISSION REPORT The Planning Director reported that the following items were discussed at the 5/13/98 Planning Commission Meeting: Lands of Wong, 14470 DeBell Road: approved request for a site development permit for a new 4,363 square foot residence with an attached 651 square foot three -car garage; Lands of Dorrian, 13113 Byrd Lane: approved request for a site development permit for a shed and a variance to encroach into the side yard setback; Lands of Dorrian, 13113 Byrd Lane: approved request for a site development permit for a 410 square foot addition on the first floor and a 500 square foot addition on the second floor with no increase in height; Lands of Kwong, 14470 Manuella Avenue: approved request for a site development permit for a swimming pool and a major addition and remodel, adding 300 square feet to the first floor and 1,114 square feet to the second floor; and Lands of Ewald, 26131 Altadena Drive: approved request for a site development permit for 2,145 square foot one-story addition, and a 825 square foot garage with a maximum height of 16 '/Z feet. 4. CONSENT CALENDAR Item Removed: 4.3 (Siegel) MOTION SECONDED AND CARRIED: Moved by Johnson, seconded by Hubbard and passed unanimously to approve the balance of the Consent Calendar, specifically: 4.1 Approved Minutes: May 6, 1998 4.2 Approved Warrants: $102,033.01 (5/15/98) May 20, 1998 Regular City Council Meeting 2 LOS ALTOS HILLS SAFETY COMMITTEE Minutes Of Meeting June 10, 1998 Members present: Berin Frank, Bob Hall, Scott Overstreet, Robert Smithwick, Tom Turner. Members absent: Ralph Vetterlein. Approval of June 10, 1998 Minutes Teleminder system is being evaluated by Jeff Peterson after talking with the towns of Atherton and Millpitis. The committee discussed the system noting that the strong points were that the town could communicate with residents in a given area when there is a problem, an example being a chemical spill that could cause a local hazard. The major weak point of the system is the length of time necessary to notify all residence in the town. Report was given on LAH Emergency Radio which is coming along, with hopes of being completed in July or early August. Clearing weeds from road and pathways were discussed Pathway along side ]Seth Am was discussed Berin Frank is making arrangements to have a member of the Fire District talk to us at the next Meeting. RESOLUTION No. A RESOLUTION OF THE CITY COUNCIL OF THE TOWN OF LOS ALTOS HILLS APPROVING THE RECOMMENDED PROGRAMS AND EXPENDITURE OF AB 3229 "COPS" GRANT FUNDING WHEREAS, the Town of Los Altos Hills is the recipient of AB 3229 "COPS" grant funding equal to $18,438.58 for fiscal year 1998-1999; and WHEREAS, $6379.09 of COPS grant funding remains unused from the previous fiscal year which may also be spent this year; and WHEREAS, the City Council has reviewed the program recommended by the Santa Clara County Sheriff's Department for enhancement of the Town's law enforcement efforts and agrees with this recommendation; NOW, THEREFORE, the City Council of the Town of Los Altos Hills does hereby RESOLVE, that the expenditure of AB 3229 grant funds for the proposed law enforcement program in the Town of Los Altos Hills are hereby approved for an amount equal to $24,817.67, and that the City Manager is authorized to supplement this expenditure with additional funds from the Town's General Fund as approved at this meeting. PASSED AND ADOPTED this day of , 1999. IN ATTEST: City Clerk Mayor County of Santa Clara Office, of the District Attorney p� i� M� , - q� i 1 r.., r, a A A - - - County Govern 70 West t ieddin; ( Y san Jose, Caliloi (408) 299-74(X) 1p,� George W. Kenn Disu•ict Attorney X12 i r n2xs�— yYl � T Lo 26 s&'L Lo At --rr,�54-- vn f `yj De The new COPS funding allocated for your agency during Fiscal Year 1999 is $18,438.58. , The County Controller disbursed each city's share in October 1998. Your city council is required to convene a public hearing as soon as possible and approve your police agency's funding and its spending plan. You are then required to send a copy of the plan to me for review by the Supplemental Law Enforcement Oversight Committee .(SLEOC). Your plan should be based on the following criteria: • The funds are to be used to supplement law enforcement services and shall -not -be used to supplant any services currently provided by non -COPS funds. • Only front-line municipal police services (including anti -gang and community crime prevention services) will be funded. • No administrative overhead costs exceeding 0.5% (one-half of one percent) of your allocation will be funded. • No capital project or construction project will be funded. The SLEOC will review annually the expenditure of the funds for compliance with the above requirements and will file a financial report with the State Controller detailing expenditures and revenues. Please call Sheila Mohan (408) 792-2688 in my office if you have questions, Sincerely, GEORGE W. KENNEDY District Attorney GWK/j m 1C®unty of Santa Clara Office of the District Attorney County Government Center, West Wing 70 West Hedding Street San Jose, California 951 10 (408) 299-7400 DEC 18 1998 George W. Kennedy District Attorney December 16, 1998 Jeff Peterson, City Manager Los Altos Hills 26379 Fremont Road Los Altos Hills, California 94022-2674 Dear Mr. Peterson: The new COPS funding allocated for your agency during Fiscal Year 1999 is $18,438.58. The County Controller disbursed each city's share in October 1998. Your city council is required to convene a public hearing as soon as possible and approve your police agency's funding and its spending plan. You are then required to send a copy of the plan to me for review by the Supplemental Law Enforcement Oversight Committee (SLEOC). Your plan should be based on the following criteria: • The funds are to be used to supplement law enforcement services and shall not be used to supplant any services currently provided by non -COPS funds. • Only front-line municipal police services (including anti -gang and community crime prevention services) will be funded. • No administrative overhead costs exceeding 0.5% (one-half of one percent) of your allocation will be funded. • No capital project or construction project will be funded. The SLEOC will review annually the expenditure of the funds for compliance with the above requirements and will file a financial report with the State Controller detailing expenditures and revenues. Please call Sheila Mohan (408) 792-2688 in my office if you have questions. Sincerely, GEORGE W. KENNEDY District Attorney GWK/jm