HomeMy WebLinkAboutCA - Los Altos Hills executed 2022_23"'ClerkBase-
~w.ClerkBase.com ,."I 2220 Plalnfleld Pike
Building Trust thro_ugh Transparency
Cranston,Rhode Island 02921 1 866.676.9486
On Board Agreement,
,,
THIS AG'REEMENTmade this....1.n.fLday of November,2022,between ClerkBase,a division of
Cornpsase,Inc.,a Rhode Island corporation with a principal place of business at 22?0 Plainfield
Pike,Cranston,Rhode Island (IClerkBase"),and 'the Town of Los Altos Hills,a town
organized and existing in accordance with the laws of the:State of California',with a principal
place of business at 26379 Fremont Rd,Los Altos Hills,CA'94022 ("Licensee").
In considerati.on of the mutual promises contained below,the parties agree as follows:
1.Program Product
ClerkBase will supply a portal to the OnBoard web application for purposes of entering,
tracking and reporting on board/commission member information as described in product
.broch'ure and listed on our website at http://www.ch~rkbase.com/onboard.php.as well as free
technical support,in accordance with the terms stated in this Agreement and at the prices and
stages stated below.
OnBoard Annual Subscription ,
Applicatio'ns Module (annual subscrlptlon)
Attendance Tracker Module,(annual subscription)
Name/address import
$800.00 /year
$600.00/year
$450.00/year
$200.00 one time
Data 'is stored and backed.up on ClerkBase servers,using industry standard procedures and
securltv.Any security breach will be disclosed to the license'e.All data resides in Data centers
in the United States and is property of.the licensee.,
...'In the event we part ways in the future or we go out of business the licensee will receive a copy
.of all data in a format that can be imported or utilized in some way in a different system.
"2.Term/Termination'',
'"The initial term of this contract shall be twelve (12)months,cornmencingon Nov.is,
2022 .Any subsequent Renewals shall be for a period of twelve (12)months subject-to mutual
written 'agreement of the parties and in accordance with 'the Rene~al terms specified herein.
ucensee agrees to pay the annual subscription charge of One Thousand Eight Hundred
Fifty Dollars ($1,850.00)plus anyone time chargeslisted during the initial term of this '
Agreement as set forth herein.'Thereafter,onsoard's Annual Subscription is automatically
renewable for each subsequent year unless notified in writing thirty (30)days prior to the start
of anew twelve \lLrmomtn~erm.--ETtnef party may cancel this Agreement at any time upon
thirty (30)days prior written notice.In the event Licensee terminates the Agreement prior to
•Clerkfiase Building Trust,through Tronsporenc!
~ww.ClerkBase.com I 2220 Plainfield Pike Cranston,Rhode Island 02921 I 866.676.9486
the end of any term,Licensee shall be responsible for its prorated share of the Annual
Subscription up to its notice of termination.
3.Non-discrimination
ClerkBase agrees that all hiring by ClerkBase of persons performing this Agreement shall
be on the basis of merit and qualifications.ClerkBase will have a policy to provide equal
employment opportunity in accordance with all applicable state and federal anti-discrimination
laws,regulations,and contracts.ClerkBase will not refuse employment to a person,bar a
person from employment,or discriminate against a person in compensation or in a term,
condition,or privilege of employment because of race,color,religion,creed,political ideas,sex,
age,marital status,national origin,actual or perceived sexual orientation,gender identity,
physical or mental disability,except when the reasonable demands of the positlon require an
age,physical or mental disability,marital status or sex distinction.ClerkBase will be subject to
and comply with Title VI of the Civil Rights Act of 1964;Section 140,Title 2,United States Code,
and all regulations promulgated thereunder.ClerkBase will require these nondiscrimination
terms of its subcontractors providing services under this agreement.
4.Payments
Invoice is payable within forty-five (45)days upon receipt of invoice.
By:Attest:
For ClerkBase:
Title:Date:
orized Representative)
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