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HomeMy WebLinkAbout08/23/2016Approved October 6, 2016 1 Special Planning Commission Meeting Minutes August 23, 2016 Minutes of a Special Meeting Town of Los Altos Hills PLANNING COMMISSION Tuesday, August 23, 2016, 7:00 P.M. Council Chambers, 26379 Fremont Road, Los Altos Hills, CA 94022 ______________________________________________________________________________ 1. ROLL CALL AND PLEDGE OF ALLEGIANCE Present: Commissioner Basiji, Commissioner Mandle, Commissioner Partridge, Commissioner Tankha, Chair Couperus Staff: Suzanne Avila, Planning Director; Deborah Padovan, City Clerk; Steve Padovan, Consultant Planner; Jaime McAvoy, Planning Secretary Chair Couperus noted a re-order to the agenda, moving Items 4.1 and 4.2 to the end of the agenda. 2. RECOGNITION OF OUTGOING COMMISSIONER JIM ABRAHAM The Commission thanked Commissioner Abraham for his service and presented him with a gift. Commissioner Abraham provided closing remarks. 3. SWEARING IN CEREMONY City Clerk Deborah Padovan administered the Oath of Office to Susan Mandle, Jitze Couperus, and Jim Basiji. 5. PRESENTATIONS FROM THE FLOOR There were no presentations from the floor. 6. PUBLIC HEARINGS Chair Couperus noted that a request had been made by the antenna subcommittee to postpone Item 6.5 as new information was still coming in from the City Attorney's office. Commission discussion ensued. MOTION MADE AND SECONDED: Commissioner Tankha moved to postpone the consideration of the antenna ordinance amendment to a date uncertain, and to be re- advertised by the City. The motion was seconded by Commissioner Basiji. Approved October 6, 2016 2 Special Planning Commission Meeting Minutes August 23, 2016 AYES: Commissioner Tankha, Commissioner Basiji NOES: Commissioner Mandle, Commissioner Partridge, Chair Couperus ABSENT: None ABSTAIN: None MOTION FAILED 2-3. 6.1 LANDS OF ADL 5 LLC; 10800 Magdalena Road, File #55-16-ZP-SD-GD; A request for a Site Development Permit to demolish an existing cottage and construct a new 5,000 square foot residence (Maximum height 27') with a relocated driveway and related hardscape improvements. CEQA review: Categorical Exemption per Section 15303(a) (Staff- S. Padovan). Ex Parte Disclosures: Commissioners Tankha, Mandle, and Chair Couperus said they had spoken with the applicant, Navneet Aron. There were no other disclosures. Consultant Planner Steve Padovan presented the staff report. Commission asked questions of staff. Commissioner Partridge asked Mr. Padovan to explain what the implications are with this property being a part of the Williamson Act. Mr. Padovan said that Williamson act properties receive a reduced tax on the agricultural portion of the lot. The Town’s Williamson Act rules allow for a residence on the property. Once the home is constructed, the County Tax Assessor allocates one acre of land to the residence and that area will be assessed at full market value. Therefore, being that that property is only one acre, there will be no tax benefit on the property or the residence. Chair Couperus asked about a letter sent by Jerry Crowley, stating residences uphill would like an easement for sewer connection. He asked if this was something that was being considered or was part of the approval. Mr. Padovan deferred to the applicant. Commissioner Mandle asked if this property would have gone through the Fast Track process had it not been for the number of oak trees to be removed. Mr. Padovan confirmed this was correct. Chair Couperus opened the PUBLIC HEARING. Navneet Aron, applicant, spoke on behalf of his application. Rob Dowling, Aron Developers, spoke on behalf of the application. Approved October 6, 2016 3 Special Planning Commission Meeting Minutes August 23, 2016 Peter Carlino, Lea and Braze, explained the changes made to the grading plan to reduce the number of trees proposed for removal. Michael Young, Urban Tree Management, arborist, spoke to the state of the trees proposed for removal. Commission asked questions of the applicant. Commissioner Tankha inquired about a tree near the proposed driveway and how this tree would be protected as it was not marked for removal. She did not think it would survive. Mr. Carlino said the driveway had been shifted and will not be as close to the tree as originally proposed, but there will be concrete poured within the dripline. Chair Couperus asked again about Mr. Crowley's letter. Mr. Aron said that he has spoken with the neighbors about this request, and as each neighbor has a different outlook on the need for the easement, he will be meeting with each neighbor individually to find a solution that works best for all involved. Director Avila said this was not required and could not be conditioned as this was not a subdivision, but Mr. Aron was welcome to attempt an agreement with his neighbors. Ralph Brunner, Los Altos Hills, offered his support of the project. Chair Couperus closed the PUBLIC HEARING. Commissioner Partridge said this sounded like a good proposal but expressed concern about reflectivity, urged the applicant to not plant a lot of grass, and due to the removal of heritage oak trees, he requested the landscape screening plan be seen by the Commission. Commissioner Tankha appreciated that the project met all the requirements except for the tree removal, she shared Commissioner Partridge's concerns and agreed the project should come back to them during landscape screening. Commissioner Mandle agreed with the other Commissioners and thanked the applicant for bringing the project before the Commission, as oak trees and their removal are important to the Town. Commissioner Basiji said that he too agreed with the other Commissioners and that he appreciated the replacement ratio for the trees that the applicant has proposed. Chair Couperus thanked the applicant for revising their plans in an attempt to be more compliant. Approved October 6, 2016 4 Special Planning Commission Meeting Minutes August 23, 2016 MOTION MADE AND SECONDED: Commissioner Partridge moved to approve the Site Development Permit subject to the recommended conditions of approval in Attachment 1, with the added condition that the landscape screening plan come back to the Planning Commission. The motion was seconded by Commissioner Mandle. AYES: Commissioner Basiji, Commissioner Mandle, Commissioner Partridge, Commissioner Tankha, Chair Couperus NOES: None ABSENT: None ABSTAIN: None MOTION CARRIED 5-0. 6.2 LANDS OF EESPRD, LLC; 13638 Old Altos Road, File #136-16-ZP-SD; A request for a Site Development Permit for a landscape screening and lighting plan for a previously approved new residence, second unit, pool and tennis court. CEQA review: Categorical Exemption per Section 15304(b) (Staff- S. Avila). Ex Parte Disclosures: Commissioner Mandle said that she had spoken with neighbors John and Cathy Lerch. Chair Couperus said that he had spoken with neighbor Chris Vargas. There were no other disclosures. Planning Director Suzanne Avila presented the staff report. Commission asked questions of staff. Commissioner Partridge expressed concern that the proposed trees would not be tall enough to screen the large home, and asked that the landscape screening plan be elaborated. Commission Mandle noted there are existing trees that will remain that are not as pronounced on the plan as the new plantings. Dustin Moore, landscape architect, spoke to Commissioner Partridge's concerns about plant size. Gregory Badros, applicant, spoke to the concerns the Commission had about the lack of screening of the fence from the street, as there is a public utility easement they were trying to avoid, and addressed the preservation of the remaining oaks on the property. Director Avila said they could request permission for the Town's Public Works Department to plant in the easement and screen the fence, but there was no guarantee this request would be approved. Approved October 6, 2016 5 Special Planning Commission Meeting Minutes August 23, 2016 Chair Couperus expressed concern over the closeness of the tennis court to the oak, and Mr. Badros ensured the Commission that this oak was important to him and his neighbors, and they were doing everything in their power to preserve it. Michael Young, Urban Tree Management, spoke to the status of the oak near the tennis court, how they were caring for it, and its relation to the screening plan. Pat Ley, Co-Chair Environmental Design and Protection Committee, said that she had not seen this application prior to this meeting, but agreed that all the proposed plants are native and protecting the trees was important. Chris Vargas, Los Altos Hills, stated his support of the fence screening, and requested that any flood lights not be triggered by a passerby on the path. A resident expressed concern that the trees would lose their leaves in the winter and suggested toyons for near the oak. Cathy Lerch, Los Altos Hills, stated her support of the project, and shared her sentiments and concerns about the oak tree previously discussed, and requested that the tennis court be screened. Ken Li, Los Altos Hills, expressed concern with the bulk of the home, and that he hoped they could find a scenario that would make it more natural looking, and keeping with the feel of Los Altos Hills. Mr. Badros responded to comments made by the public and answered questions further posed by the Commission. Chair Couperus closed the PUBLIC HEARING. Commissioner Mandle complimented the applicant for their selection of plants, but requested they relocate the plantings to the tennis court side of the oak, and requested taller trees along the Old Altos side of the property. The fence should be screened but she will leave the specifics to the applicant and City Engineer. She requested the lighting be addressed in the conditions of approval. Commissioner Tankha expressed concern with the Old Altos side of the property, and while there is tall foliage, it is important visually for the screening to be continuous. She said the coffee berry may not be sufficient. Commissioner Partridge acknowledged that while it may not be the best solution for the applicant, the plants that need water should be moved to the same side as the tennis court, as it will have a better outcome in the long term. He expressed concern with the height of the plants, and that the Old Altos side should have tall, evergreen, and dense foliage. Approved October 6, 2016 6 Special Planning Commission Meeting Minutes August 23, 2016 Chair Couperus said that he agreed with his fellow Commissioners, and shared his own experiences with an oak tree dying on his property. MOTION MADE AND SECONDED: Commissioner Mandle moved to continue the landscape screening plan with the instructions that the applicant come back with the planting under the oak tree moved to the tennis court, with additional screening vegetation planted near the garage that is evergreen, tall enough to screen windows, and dense enough to screen the building, and that the proposed perimeter fence be screened. The motion was seconded by Commissioner Tankha. AYES: Commissioner Basiji, Commissioner Mandle, Commissioner Partridge, Commissioner Tankha, Chair Couperus NOES: None ABSENT: None ABSTAIN: None MOTION CARRIED 5-0. 6.3 LANDS OF EESPRD, LLC; 13671 Burke Road, File #131-16-ZP-SD; A request for a Site Development Permit for a landscape screening and lighting plan for a previously approved new residence and second unit. CEQA review: Categorical Exemption per Section 15304(b) (Staff- S. Avila). Ex Parte Disclosures: Chair Couperus said that he had spoken with neighbor Chris Vargas. There were no other disclosures. Planning Director Suzanne Avila presented the staff report. Commission asked questions of staff. Commissioner Partridge inquired about the Town's lighting policy. Director Avila said that additional lighting could be approved per the Municipal Code for safety as needed. Gregory Badros, applicant, spoke to his application and the concerns raised by the Commission. Dustin Moore, Landscape Architect, also spoke to the concerns raised by the Commission. Chair Couperus opened the PUBLIC HEARING. Seeing no one wishing to speak Chair Couperus closed the PUBLIC HEARING. Approved October 6, 2016 7 Special Planning Commission Meeting Minutes August 23, 2016 Commissioner Mandle said her only issue with this application were the lights in the setback, but would be agreeable to allowing two. If a fence is proposed it would need to be screened. Commissioner Tankha agreed with Commissioner Mandle's lighting suggestions. Commissioner Basiji agreed with his fellow Commissioners that any new fencing should be screened and that exterior lighting should be minimized. MOTION MADE AND SECONDED: Commissioner Mandle moved to approve the requested Site Development Permit for a landscape screening plan, subject to the conditions of approval in Attachment 1, with the added condition there are a maximum of two lights in the setback and that any approved fence will be screened. The motion was seconded by Commissioner Partridge. AYES: Commissioner Basiji, Commissioner Mandle, Commissioner Partridge, Commissioner Tankha, Chair Couperus NOES: None ABSENT: None ABSTAIN: None MOTION CARRIED 5-0. Chair Couperus called for a recess at 9:28 P.M. The meeting reconvened at 9:33 P.M. 6.4 LANDS OF ZEISLER AND BAILEY; 25975 Alicante Lane, File #94-16-ZP-SD- GD and 221-16-MISC; Appeal of the Planning Director's decision (Fast Track hearing) approving a Site Development Permit for a new 5,975 square foot two- story residence including a second unit and garage space (maximum height 26'6"), a 2,815 square foot basement, 480 square foot detached pool house and a swimming pool. A CEQA review: Categorical Exemption per Section 15303(a) and (e) (Staff-S. Avila). Ex Parte Disclosures: Commissioner Mandle said that she had spoken with appellant Jo Crosby. There were no other disclosures. Planning Director Suzanne Avila presented the staff report. Commission asked questions of staff. Appellant Jo K. Crosby spoke as to why she appealed the project. Approved October 6, 2016 8 Special Planning Commission Meeting Minutes August 23, 2016 Commission asked questions of the appellant. John Zeisler, applicant of proposed house, addressed the Commission and the comments made by Ms. Crosby. Eric Petersen, Architect, Pacific Peninsula Group, spoke to the house design. Commissioner Partridge noted that it looked as if the driveway was being pushed into the Crosby's property and could be brought in closer to the Zeisler/Bailey residence. Director Avila said that the driveway had the minimum required back up from the garages. Ms. Crosby responded to comments made by Mr. Zeisler and Mr. Peterson. Commission discussion ensued. Commissioner Partridge said these difficult cases come when the communication between neighbors has not been at its best. With some effort, a new solution could be created, but he did not feel this was best layout for the proposed new residence. Commissioner Tankha said that it is the hope that neighbors are able to find solutions together, but that opportunity did not lend itself to this situation. Privacy and space are important, and while a homeowner deserves the right to build a house to the maximum, ideally it is not to the cost of a neighbor. Commissioner Mandle said that she sympathizes with the appellant for not understanding the site development process, and to the neighbor who has followed all the rules and should be able to build their home the way they want it. The neighbor dynamic is an important part of the approval process in Town. She said she did not have a solution, but would like the neighbors to be able to work something out. Commissioner Basiji said that he had a similar situation on his property. He was able to find relief in noise and light mitigation through hedging. He stated that he saw two options to resolve the situation; either a redesign of the house, which he felt was a little late to propose, or try using a method such as hedging. Chair Couperus said the Commission was supposed to mitigate problems, proposing taking a few inches here and there, or flipping the house design, but they cannot do that here. He said he could not find enough cause to request the applicant redesign the house. Commissioner Partridge asked Commissioner Basiji to elaborate on the hedge solution he used on his property. Would the redwood trees on the property kill the plants? Commissioner Basiji said they tried different plants and some made it and some did not. Eventually, they were able to fully mitigate the sight of the cars and Approved October 6, 2016 9 Special Planning Commission Meeting Minutes August 23, 2016 the headlights coming through from the neighbors. He said he was not bothered by the noise as one might think, and he felt the situation would be the same in this instance. Commissioner Tankha agreed screening would handle the light and visual impact, but the noise would be an issue. How wide would a hedge need to be to have a mitigating affect? Could they ask the applicant to reduce the structure by five (5) feet on the side of the house facing the Crosbys? Commissioner Basiji did not think this would be necessary as the driveway didn't reach all the way to the property line and would not have to be brought in to plant a hedge. Mr. Zeisler said there is approximately five or six feet of shrubs surround the entire property, and using that footprint, they could easily add thicker, faster growing hedges. Commissioner Tankha suggested the applicant return to the Commission with the landscape screening plan. MOTION MADE AND SECONDED: Commission Mandle moved to uphold the Fast Track approval of the Site Development Permit for the new residence with a basement, second unit, pool house and pool subject to the conditions in Attachment 1, with added condition that the landscape screening plan return to the Planning Commission. The motion was seconded by Chair Couperus. AYES: Commissioner Basiji, Commissioner Mandle, Commissioner Tankha, Chair Couperus NOES: Commissioner Partridge ABSENT: None ABSTAIN: None MOTION CARRIED 4-1. 6.5 INTRODUCTION OF AN AMENDMENT TO THE LOS ALTOS HILLS MUNICIPAL CODE ADDING REGULATIONS FOR AMATEUR RADIO AND EMERGENCY COMMUNICATION ANTENNAS; FILE #396-14-MISC; CEQA REVIEW: CATEGORICAL EXEMPTION PER SECTION 15061(B)(3) (Staff- S. Avila). Planning Director Suzanne Avila presented the staff report. Chair Couperus opened the PUBLIC HEARING. James Liu, Los Altos Hills, stated his opposition to the update. Jim Waschura, Los Altos Hills, stated his opposition to the update. Approved October 6, 2016 10 Special Planning Commission Meeting Minutes August 23, 2016 Duncan MacMillan, Los Altos Hills, said that ham radio operators need to be good neighbors, and if he could not find a way to make a decent antenna then he would not do it because it is a hobby. Adler Yu, Los Altos Hills, stated his opposition to the update. Anna, Los Altos Hills, stated her opposition to a flat fee for ham radio antenna permits, as every situation is not the same and the Town should not have to "eat" the costs should issues and legal fees come into play. Scott Overstreet, Los Altos Hills, in favor of ensuring the new document is in compliance with federal and state laws. Dru Anderson, Los Altos Hills, agreed there are some inconsistencies in the ordinance, and supported the opportunity to "get things in the right spot" and clean up the ordinance. Gary Waldeck, Los Altos Hills, assisting the subcommittee, the proposed ordinance is virtually the same as the current ordinance, sans the antenna height language. Chair Couperus closed the PUBLIC HEARING. Commission discussion ensued. Commissioner Partridge said that the current ordinance appeared to be working, and while he was not opposed to some clarification, he did not seeing a strong need to update the ordinance. Commissioner Tankha said the subcommittee wanted feedback from the Commission on having guy wires in the setback, and retractable and fully extended antennas. Commissioner Mandle said that she had started out as a supporter of modifications to clarify and make the process easier for antenna users, but the fear growing in the community is that the Commission will allow a change in the ordinance that will allow someone to obstruct a neighbor's view, and the only way to override this fear is to not change the approval process. She would be willing to put a cap on the fees, but the Town should leave the ordinance as it is. Commissioner Basiji asked if there were state and federal compliance issues? Were there aesthetic issues? He said that he did not want to do anything that would jeopardize the Town’s emergency services programs, but were they creating an issue where there is no issue? Chair Couperus said he did not have an issue with guy wires as long as they were on the user’s own property. As far as retractable antennas are concerned, he said Approved October 6, 2016 11 Special Planning Commission Meeting Minutes August 23, 2016 that if it fully extends to 65 feet then it should be considered a 65 foot antenna. He then expressed concern that this ordinance would limit the use of TV antennas for the residents who still use them in Town. MOTION MADE AND SECONDED: Commissioner Partridge moved to table consideration of the ordinance amendment regarding amateur radio antennas and recommend to the City Council that they impose a cap on the fees required for permitting an amateur radio antenna. The motion was seconded by Commissioner Mandle. AYES: Commissioner Basiji, Commissioner Mandle, Commissioner Partridge, Chair Couperus NOES: Commissioner Tankha ABSENT: None ABSTAIN: None MOTION CARRIED 4-1. 7. OLD BUSINESS - none 8. NEW BUSINESS 8.1 Discussion of hillside lighting (Staff- S. Avila). There was general consensus to table Item 8.1 due to the lateness of the hour. 8.2 Discussion of possible second meeting in September (Staff- S. Avila). The commission decided to not have a second meeting in September. 9. APPROVAL OF MINUTES 9.1 Approval of July 7, 2016 minutes. MOTION MADE AND SECONDED: Commissioner Mandle moved to approve the July 7, 2016 minutes. The motion was seconded by Commissioner Tankha. AYES: Commissioner Basiji, Commissioner Mandle, Commissioner Partridge, Commissioner Tankha, Chair Couperus NOES: None Approved October 6, 2016 12 Special Planning Commission Meeting Minutes August 23, 2016 ABSENT: None ABSTAIN: None MOTION CARRIED 5-0. 10. REPORTS FROM CITY COUNCIL MEETINGS 10.1 Planning Commission Representative for July 21 – Commissioner Partridge 10.2 Planning Commission Representative for August 12 – Chair Couperus 10.3 Planning Commission Representative for September 15 – Commissioner Tankha 10.4 Planning Commission Representative for October 20 – Commissioner Mandle 11. REPORTS FROM FAST TRACK MEETINGS – JULY 26, AUGUST 2, 9, 16, 23, 2016 11.1 LANDS OF GHOSH; 26850 St. Francis Drive, File #87-16-ZP-SD; A request for a Site Development Permit for a new 5,502 square foot two story residence (Maximum height 27’). CEQA review: Categorical Exemption per Section 15303(a) (Staff- G. Fernandez). 11.2 LANDS OF WU FAMILY TRUST; 13210 Sunset Drive, East, File #109-16-ZP- SD-GD; A request for a Site Development Permit to demolish an existing residence and construct a new 6,312 square foot residence (Maximum height 27’) with a 1,908 square foot basement, a relocated swimming pool and related hardscape improvements. CEQA review: Categorical Exemption per Section 15303(a) (Staff- S. Padovan). 11.3 LANDS OF NASHASHIBI; 28008 Laura Court, File #42-16-ZP-SD-GD; A request for a Site Development permit for a 6,689 square foot new two story residence (Maximum height 23’) with a 2,955 square foot basement, a 978 square foot second unit (Maximum height 12’) and a swimming pool. CEQA review: Categorical Exemption per Section 15303(a) (Staff- G. Fernandez). 11.4 LANDS OF HO; 14975 Page Mill Road, File #115-16-ZP-SD-GD; A request for a Site Development Permit for a 3,116 square foot addition (Maximum height 29’ permitted with increased setbacks). CEQA review: Categorical Exemption per Section 15301(e) (Staff- G. Fernandez). 11.5 LANDS OF KRUEP; 26860 Robleda Court, File #189-16-ZP-SD-GD; A request for a Site Development Permit for a new 4,990 square foot two-story residence with a 1,895 square foot basement, and 590 square feet of garage space (maximum height 23’6”) and a swimming pool, and a request for a Grading Policy Exception Approved October 6, 2016 13 Special Planning Commission Meeting Minutes August 23, 2016 to allow two additional cut for the driveway and backup area for a below grade garage. CEQA review: Categorical Exemption per Section 15303(a) and (e) (Staff- S. Avila). 11.6 LANDS OF DUARTE, 12165 Hilltop Drive, File #150-16-ZP-SD; A request for a Site Development Permit for a 934 square foot addition (Maximum height 27’), a 474 square foot accessory structure (Maximum height 20’), and a swimming pool. CEQA review: Categorical Exemption per Section 15301(e) (Staff-G. Fernandez). 11.7 LANDS OF CENTRAL LAH, LLC; 27983 Central Drive; File #168-16-ZP-SD- GD; A request for a Site Development Permit to construct a new 5,511 square foot residence (Maximum height 27’) which includes a 497 square foot two-car garage, a 837 square foot second unit with a separate 261 square foot one car garage, a swimming pool and pool equipment, and a 283 square foot pool cabana along with related hardscape improvements. CEQA review: Categorical Exemption per Section 15303(a) (Staff-S. Padovan). 12. REPORTS FROM SITE DEVELOPMENT MEETINGS – JULY 12, 26, AUGUST 2, 9, 16, 23, 2016 12.1 LANDS OF MENDEZ; 25600 Frampton Court, File #161-16-ZP-SD; A request for a Site Development Permit to for a new driveway access. CEQA review: Categorical Exemption per Section 15304 (a) (Staff- J. McAvoy). 12.2 LANDS OF ERICKSON; 21893 Blue Oaks Place, File #202-16-ZP-SD; A request for a Site Development Permit for landscape screening, lighting and fencing plans for a previously approved new residence. CEQA review: Categorical Exemption per Section 15304(b) (Staff- S. Avila). 12.3 LANDS OF ALTO VISION, 12825 Deer Creek Lane, File #201-16-ZP-SD; A request for a Site Development Permit for a swimming pool and landscape screening plan for a previously approved new residence. CEQA review: Categorical Exemption per Section 15303 (e) and 15304(b) (Staff- S. Avila). 12.4 LANDS OF CHAO; 26438 Ascension Drive, File #30-16-ZP-SD; A request for a Site Development Permit for a landscape screening plan and fencing for a previously approved new residence. CEQA review: Categorical Exemption per Section 15304 (b) (Staff- G. Fernandez). 12.5 LANDS OF JOHNSON LIVING TRUST; 26062 Todd Lane, File #95-16-ZP-SD- GD; A request for a Site Development Permit for a swimming pool and a 1,000 square foot single story second unit. CEQA review: Categorical Exemption per Section 15304 (e) (Staff- G. Fernandez). Approved October 6, 2016 14 Special Planning Commission Meeting Minutes August 23, 2016 12.6 LANDS OF TRAN; 12060 Elsie Way, File #231-16-ZP-SD; A request for a Site Development Permit for a swimming pool and landscape screening, lighting and fencing plans for a previously approved new residence. CEQA review: Categorical Exemption per Sections 15303(e) and 15304(b) (Staff- S. Avila). 12.7 LANDS OF COLLIN; 26925 St. Francis Road, File #196-16-ZP-SD; A request for a Site Development Permit for a landscape screening plan and fencing for a previously approved new residence. CEQA review: Categorical Exemption per Section 15304 (b) (Staff- G. Fernandez). 12.8 LANDS OF PAGE MILL ROAD VENTURES LLC; 13686 Page Mill Road, File #144-16-ZP-SD; A request for a Site Development Permit for a landscape screening plan and fencing for a previously approved new residence. CEQA review: Categorical Exemption per Section 15304 (b) (Staff- G. Fernandez). 12.9 LANDS OF LI AND WEI; 12492 Robleda Road; #186-16-ZP-SD; A request for a Site Development permit for landscape screening for a previously approved new residence. CEQA review: Categorical Exemption per Section 15304(b) (Staff- G. Fernandez). 12.10 LANDS OF DAVOUD; 12305 Briones Way, File #146-16-ZP-SD; A request for a Site Development Permit for a swimming pool and a 997 square foot two story second unit (Maximum height 21'). CEQA review: Categorical Exemption per Section 15304 (e) (a) (Staff- G. Fernandez) 4. REORGANIZATION OF PLANNING COMMISSION 4.1 Appointment of Chair MOTION MADE AND SECONDED: Commissioner Partridge moved to nominate Commissioner Tankha for the position of Chair. The motion was seconded by Commissioner Mandle. AYES: Commissioner Basiji, Commissioner Mandle, Commissioner Partridge, Commissioner Tankha, Chair Couperus NOES: None ABSENT: None ABSTAIN: None MOTION CARRIED 5-0. 4.2 Appointment of Vice Chair Approved October 6, 2016 15 Special Planning Commission Meeting Minutes August 23, 2016 MOTION MADE AND SECONDED: Commissioner Mandle moved to nominate Commissioner Partridge for the position of Vice-chair. The motion was seconded by Commissioner Basiji. AYES: Commissioner Basiji, Commissioner Mandle, Commissioner Partridge, Commissioner Tankha, Chair Couperus NOES: None ABSENT: None ABSTAIN: None MOTION CARRIED 5-0. 13. ADJOURNMENT The meeting adjourned at 12:46 AM. Respectfully Submitted, Jaime L. McAvoy Jaime L. McAvoy M.A. Planning Secretary The minutes for the August 23, 2016 Special Planning Commission Meeting were approved on October 6, 2016.