HomeMy WebLinkAbout103-23RESOLUTION 103-23
A RESOLUTION ACCEPTING THE BRIONES WAY, CONCEPCION ROAD, AND LA
PALOMA ROAD PATHWAY PROJECTS AS COMPLETED; AUTHORIZING FINAL
RETENTION PAYMENT TO C2R ENGINEERING, INC.; AND DIRECTING THE
CITY CLERK TO FILE A NOTICE OF COMPLETION
WHEREAS, on June 15, 2023, the City Council approved the Plans and Specifications for the
Briones Way, Concepcion Road, and La Paloma Road Pathways Project, authorized staff to
advertise the project for formal bid, and authorized the Council ad hoc subcommittee to support
the City Manager award a construction agreement to the lowest responsible bidder in an amount
not to exceed $500,000 including contingency fund; and
WHEREAS, Town staff advertised the project for bid on June 20, 2023, and received eight bids
on July 19 ranging from $338,730 to $605,793, with the lowest bid from C2R Engineering, Inc.;
and
WHEREAS, on July 20, 2023, the Council ad hoc subcommittee and staff reviewed the bids and
determined that a construction agreement should be awarded to C2R Engineering for construction
of pathways on Concepcion Road and La Paloma Road, which were the Base Bid items in the
approved Plans and Specifications; and
WHEREAS, the Council ad hoc subcommittee recommended having the Public Works
Maintenance staff install the 280 linear feet of roadside path on Briones Way between Via Ventana
Way and Via Cerro Gordo adjacent to Parcel 12545 Briones Way; and
WHEREAS, the construction agreement with C2R Engineering for the pathways on Concepcion
Road and La Paloma Road was executed on August 18, and the work started on September 1,
2023; and
WHEREAS, the work by C2R Engineering was deemed complete on October 17, 2023; and
WHEREAS, the Public Works Maintenance staff started construction of Briones Way pathway
on September 5 and completed the installation by September 9; and
WHEREAS, the total expenditure for the contracted work with C2R Engineering was $390,710,
which is below the amount authorized by the City Council; and
WHEREAS, the total expenditure for the Briones Way, Concepcion Road, and La Paloma Road
Pathway Project was $418,326 charged to the Miscellaneous Pathways capital improvement
project budget; and
Resolution 103-23 Page 1
WHEREAS, staff recommends that the City Council accept the Concepcion Road and La Paloma
Road Pathways and allow the remittance of the five percent retention to the contractor 35 days
following the project acceptance.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the Town of Los Altos
Hills that:
Section 1. As recommended by staff, the City Council accept the Briones Way,
Concepcion Road, and La Paloma Road Pathway Project by C2R Engineering, Inc. as completed.
Section 2. Staff is authorized to make the final retention payment concerning the above-
described work.
Section 3. The City Clerk is hereby directed to file the notice of the completion of said
project with the County Recorder of the County of Santa Clara, within ten (10) days from the date
of this Resolution.
The above and foregoing resolution was passed and adopted by the City Council of the Town of
Los Altos Hills at a special meeting held on the 14th day of December 2023 by the following vote:
AYES:
Swan, Mok, Schmidt, Tankha, Tyson
NOES:
None
ABSTAIN:
None
ABSENT:
None
ATTEST:
eborah L. Padov n, City Clerk
By.
Linda G. Swan, Mayor
Resolution 103-23 Page 2