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HomeMy WebLinkAbout01/10/20221 City Council Special Meeting Minutes January 10, 2022 Via teleconference according to Assembly Bill 361, Mayor Tyson called the City Council Special Meeting to order at 4:00 p.m. Present: Mayor Tyson, Vice Mayor Swan, Councilmember Mok, Councilmember Schmidt, Councilmember Tankha Absent: None Staff: City Manager Peter Pirnejad, Public Works Director Oscar Antillon, Administrative Services Director Sarina Revillar, Planning/Building Director Sofia Mangalam, Community Services Supervisor Sarah Robustelli,Management Analyst II Cody Einfalt, City Clerk Deborah Padovan CALL TO ORDER (4:00 P.M.) A. Roll Call B. Pledge of Allegiance 1. PUBLIC COMMENT (Public Comment is Limited to Items which are the Subject of the Special Meeting) There were no public comments. 2. STUDY SESSION A. Annual Reports by the Town of Los Altos Hills Planning Commission and Standing Committees on Accomplishments in 2021 and Proposed Work Plans for 2022 Mayor Tyson outlined the structure of the meeting, stating that each committee had 10 minutes to present, and the Council has 5 minutes to ask questions. He said that it is important that the Council hear from each committee and track their progress. Birgitta Indaco, Chair of the Planning Commission presented the annual report of the commission and outlined their goals for the upcoming year. She said that the planning commission plays a role as an advisory body on all development issues and reviews development applications on a case-by-case basis. The council asked questions and received responses. No action was taken. Kit Gordon, Chair of the Open Space Committee presented the annual report of the committee. She said that their work plan includes ordinance updates, including a bee keeping ordnance, a fence ordinance, and a tree ordinance. The council asked questions and received responses. No action was taken. Town of Los Altos Hills City Council Special Meeting Minutes Monday, January 10, 2022 Council Chambers, 26379 Fremont Road, Los Altos Hills, California 2 City Council Special Meeting Minutes January 10, 2022 Dru Anderson, Co-Chair of the Emergency Communications Committee, presented the annual report of the committee. She stated the accomplishments and goals of the committee including enhanced preparation, and coordination through drills and coordinated cross-agency volunteer training. She requested some active participation from the council and staff to work with the committee. The council asked questions and received responses. No action was taken. Vijay Chawla, Chair of the Environmental Design and Protection Committee, presented the annual report of the committee. She said that they plan to continue working to update existing policies and ordinances regarding fences, trees, lighting, and water conservation. The council asked questions and received responses. No action was taken Robert Elson, Chair of the Pathways Committee, presented the annual report of the committee. He stated that the work plan for 2022, is looking to present the Council with ideas to address impact fees and costs and the help install a quality control process for updates to the map and keep the GIS layers up to date. The council asked questions and received responses. No action was taken. Vrinda Bhandarkar, Chair of the Environmental Initiatives Committee, presented the annual report of the committee. She said that the work plan for 2022 is to implement the climate action plan and work on community measures, including the permitting process, programs to eliminate natural gas use in buildings by 2045, and educational seminars by working collaboratively with the Community Relations Committee. Additionally they would like to update the GHG inventories and lead a strategic plan for water conservation for Town residents. The council asked questions and received responses. No action was taken. Ying Liu, Member of the Parks and Recreation Committee presented the annual report of the committee. The Committee's goals for 2022 include working on the feasibility of a community park and center, a legacy giving program, transforming Edith Park, and continued work on Prop 68 funding. The council asked questions and received responses. No action was taken. Sally Wood, Chair of the History Committee presented the annual report of the committee. The committee's goals for 2022 are to increase the collection and improve access to historical artifacts, both physical and electronic. They also want to continue their presentations on historical interest and the organization of historic walks. Also identify, update and create historical markers and plaques in town and catalogue them. The council asked questions and received responses. No action was taken The Council recessed at 5:42 p.m. The meeting reconvened to open session at 5:53 p.m. Rajiv Bhateja on behalf of the proposed Technology Committee presented a report. He said if the committee is approved, the goals are to work on the ALPR 3 City Council Special Meeting Minutes January 10, 2022 evaluation (60-day review), investigate microgrids and municipal power; disaster preparation; computer system supports and LAH Fiber. The council asked questions and received responses. No action was taken. Medha Rishi and Susan Mason, Co-Chairs of the Finance and Investment Committee, presented the annual report. They stated that the goals for 2022 are for a committee guidebook on how the Finance and Investment Committee, staff, and public can all work together. The committee is focused on the immediate projects to review accounting policy and procedures, as well as storm drainage impact fee revisions, sewer capacity fee study and other projects. The council asked questions and received responses. No action was taken David Milgram, Chair of the Public Art Committee presented the annual report of the committee. The goals of the committee for 2022 are to install and dedicate the Town of Los Altos Hills sculpture by Stoller Studio, and the art enrichment of Edith Park. The council asked questions and received responses. No action was taken Lew Jamison, Chair of the Community Relations Committee presented the annual report of the committee. The goals of the committee for 2022 are to continue communication with Town residents, organize the Town picnic and organize a TEDx event. The council asked questions and received responses. No action was taken 3. ADJOURN The meeting adjourned at 6:43 p.m. Respectfully submitted, Deborah Padovan Deborah Padovan City Clerk The minutes of the January 10, special City Council meeting were approved as presented at the January 20, 2022 regular City Council meeting.