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Home My WebLink About07-24RESOLUTION 7- 24 RESOLUTION APPROVING CITY COUNCIL WORK PLAN FOR 2024-25 WHEREAS, the City Council engages in a priority setting session to create a work plan for the year ahead; and WHEREAS, staff assembles a proposed work plan taking into consideration projects that Councilmembers, Committees, and staff would like to accomplish during the year; and WHEREAS, the Work Plan consists of both mandated projects that are required to be completed by the County, State, and Federal governments, as well as other highly desired projects; and WHEREAS, on January 23, 2024, staff presented a proposed work plan for the two-year cycle of 2024-25; and WHEREAS, through deliberation the City Council and staff amended the work plan to accommodate the views of the Council and the bandwidth of staff. NOW THEREFORE, the City Council of the Town of Los Altos Hills hereby approves of the attached Council Work Plan for 2024-25. The above and foregoing Resolution was passed and adopted by the City Council of the Town of Los Altos Hills at a Regular meeting held on 15th of February 2024 by the following vote: AYES: Mok, Schmidt, Swan, Tankha, Tyson NOES: None ABSENT: None ABSTAIN: None By: Sta e r ATTEST: ka Birdsong -Miller ity Clerk Resolution 7-24 11S.Uo sinus l'ALI F6.0 !A CITY COUNCIL STRATEGIC PRIORITIES IMPLEMENTATION PLAN as of 2/1/2024 VALUE/PRIORITY AREA: Maintain Quality of Life and Community Character POLICY VALUE STATEMENT: Better leverage healthy relationships with community members and maintain rural atmosphere in Town Mandated/ Budget KEY PROJECTS/INITIATIVES KEY OUTCOME LEADCOMMITTEE DEPARTMENT INVOLVEMENT Community Building through Town -wide Events Host a diverse and robust set of special S and Activities events/programing that brings the community Community CRC $150K together Services P&H Housing Element Programs Objective Design Standards Zoning Ordinance (Multi -Family) CEQA inclusionary Housing/ Feasibility ADU Ordinance Update Emergency Shelter/LBNC/Residential Care Ordinance Update Density Bonus Ordinance and Incentives for ELIs By -right Approval Ordinance Farmworker and Employee Housing Ordinance i $ $500K CDD PC EDPC Streamline Committee Review Process - Ordinance Update Story Pole Policy - Ordinance Update Grading Ordinance Update SB 35 and SB 330 Application Streaming Procedure No Net Loss Monitoring Pie -approved ADU Plans Education, Outreach, and Information Exchange for housing resources LEGEND New Project/Initiative Current. In -Motion Project/Initiative `I Legally Mandated/Directed by Council unAPF mus C,i LIFUR5IA CITY COUNCIL STRATEGIC PRIORITIES IMPLEMENTATION PLAN as of 2/1/2024 VALUE/PRIORITY AREA: Promote Public Safety POLICY VALUE STATEMENT: Maintain the high level of public safety in the Town. Mandated/ KEY PROJECTS/INITIATIVES KEY OUTCOME LEADMITTEE Budget DEPARTMENT INVOLVEMENT Public Safety Decrease the amount of burglaries in Town S CMO Tech >30K Emergency Preparedness Keep the Town Safe and prepared for emergencies (staff training and update plans) CMO EPRC Complete Satety Element Have a completed GP Element $SOK CDD EPRC Engage with a consultant to prepare an Emergency Emergency Communications Study $* Communication Notification Study in consultation $60K -$90K with EPRC and CC CMO EPRC LEGEND New Project/Initiative Current In -Motion Project/Initiative Legally Mandated/Duect'ed by Council IA At. musmus MWI .. CITY COUNCIL STRATEGIC PRIORII IES IMPLEMENTATION PLAN as of 2/1/2024 VALUE/PRIORITY AREA: Increase Effective Service Delivery & Governance POLICY VALUE STATEMENT: Advance Town operations to better serve the community Mandated/ Budget KEY PROJECTS/INITIATIVES KEY OUTCOME LEAD COMMITTEE DEPARTMENT INVOLVEMENT TRAKiT & eTRAKiT Upgrades hicrcased efficiency from Planning and CDD Building Staff CDD CDD CDD CDD $130K CDD CDD CDD CDD 5 Land Use Element Updates Increased accuracy and efficiency from $25k Planning Staff; satisfaction of HCD CDD PC requirements GIS Updates Increased accuracy and efficiency from Planning Staff; satisfaction of HCD CDD requirements Historic Preservation Process Update Increased transparency and effectiveness of Planning and Building staff regarding historic preservation efforts CDD History Impact Fees Assessment Complete an assessment of current impact $ fees as the basis to assess whether new or $20K revised fees are warranted CDD FIC $ Heat Pump Rebates Promote the use of heat pumps $10K CDD EIC $ Electrification Assessments Promote electrification of homes $10K CDD EIC Reach Codes 2023 Adopt new reach codes for 2023 Code Cycle CDD EIC Reach Codes 2025 Adopt new reach codes for 2025 Code Cycle CDD EIC Leaf Blower Regulation Implementation Enforce Town's new leaf blower regulations CDD EIC Deposit/Permit Tracking Report Track Deposit accounts for building, planning and public works CDD FIC $ Permit Fee Audit Study Audit Building Permit Fees and issues refunds $20K if necessary CDD FIC rLM&T-99 UFO 34w. CALIFOBStA CITY COUNCIL STRATEGIC PRIORITIES IMPLEMENTATION PLAN as of 2/1/2024 $ Cost for Service Study Complete a Cost for Service Study which is the $20K basis to evaluation new fees ASD / CDD FIC $ New Building Permit Fee Schedule Update the Town's Building Fee Schedule in $20K line with the new COS Study ASD / CDD FIC PV Permit Streamlining - Solar App Plus Streamline the PV Permitting process CDD EIC $ Green House Gas Inventory Complete a Green House Gas Inventory to $17K track GHG Emissions CDD EIC FY 2024-2026 Two -Year Budget Budget for the Town with Award ASI? FIC $ $ 50K FY 2024-25 Annual Financial Report Financial Reporting Award ASD FIC S $50K FY 2025-26 Annual Financial Report Financial Reporting Award ASD !'IC * Financial Policies Internal Control ASD FIC ASD $ Maximize functions of EPR system and change to $20K online payment Internal Control ASD Explore an Agenda Management System Streamline the agenda process $ OK Clerk f e(h S Explore Public Records Act Responsive Software Assist in responding to PRA's in a timely $6K manner. PRA's have increased in recent years. Clerk Tech 2024 General Municipal Election Run a successful election $40K Clerk U..�+Ai0i l_II�L4I_II�L4 :r4WW , CALIFORNIA CITY COUNCIL STRATEGIC PRIORITIES IMPLEMENTATION PLAN as of 2/1/2024 LEGEND New Project/Initiative Current In -Motion Project/Initiative Legally Mandated/Directed by Council Annual records review 2X per year Maintain the records according to the records retention schedule Clerk Al Use Policy Prepare staff to use Al in work CMO Tech $ Create Fellowship Program Year Round Additional Help $SOK CMO Continue Employee Enhancement & Retention Maintain Employees Program + Onboarding new employees CMO $ $150K IT Managed Services RFP Maintain our IT systems CMO Tech Complete Organizational Assessniont Increase efficiency from staff CMO Upgrade Phone System Increase efficiency from staff CMO Internal Purchasing Policy Internal purchasing policy for goods, services, and public works projects ASD FIC Conduct a satisfaction survey of Planning/ Conduct a satisfaction survey of Building and Development services in the past three years Planning review process to identify needed CDD areas of improvement LEGEND New Project/Initiative Current In -Motion Project/Initiative Legally Mandated/Directed by Council 00 aL1JINB 0-9292 3W r.. CALIFORMA CITY COUNCIL STRATEGIC PRIORITIES IMPLEMENTATION PLAN as of 2/1/2024 VALUE/PRIORITY AREA: Protect & Maintain Infrastructure POLICY VALUE STATEMENT: Maintain and expand Town assets through new technology and processes Mandated/ Budget KEY PROJECTS/INITIATIVES KEY OUTCOME LEAD COMMITTEE DEPARTMENT INVOLVEMENT Summerhill Avenue Pathway - Phases 2 & 3 Construct Summerhill Pathway $100-150K Public Works Pathways ,$ Fremont -Redwood Grove Path Report back to the council on the agreement $100K•$300K between the City of LA and the Town of LAH Public Works Pathways Pathway Fee Nexus Study Update the pathway fee Develop Long -Term Pathways Improvement Public Works FIC /Pathways Plan Middle Fork to Maple Leaf Court Path Construct Middle Fork to Maple Leaf Court $ $50K -$300K Path Public Works Pathways Work with the Pathways Committee to reprioritize Miscellaneous Pathways - Build offroad and the order of pathways to be worked on clll roadside pathways priortizied by the Pathways throughout the year Committee such as Deer Creek Extension to Natoma, Dawn Ridge to Hilltop, Zappenity Court to Central Drive, Moody to Altamont, and Burke Lane to Robelda for offroad paths; and Robleda Road, Magdelena Avenue, Fremont Road, and west side of Manuella .$ Road for roadside pathways; Review $300K -$900K appropriate design and alignment for Pathway Public Works Pathways on Page Mill /Via Feliz (easy half which dead - ends into private property) with Pathways Committee and Old Page Mill to Christopher Lane Path once easement is obtained $ Fleet & Equipment Procurement Replace 20+ year old pickup trucks Public Works $150K Continue Replacement of Road Signage across the Meet State's reflective code requirement Town Public Works CAL IFOR MA CITY COUNCIL STRATEGIC PRIORITIES IMPLEMENTATION PLAN as of 2/1/2024 $ Asset Management for Storm Drain System To be able to better maintain and improve $100K storm drainage system Public Works Annual Pavement Rehabilitation and Drainage 2024 & 2025 Street Repair Project Improvement Public Works $ Annual Storm Drain Improvements Program Maintenance and improvements of Town's SD 5250K infrastructure Public Works Heritage House Remodel Improve Heritage House for multi-purpose use History/ *$ $400K Public Works Emergency Preparedness and Response Corporation Yard Improvements Purchase and install a Conex container for .$ additional storage space needed Locker Room Irnprovements $100K Public Works Master Plan for Corp Yard Building Sewer Rehabilitation and Repair 2024 & 2025 Sewer CIP Public Works Matadero Creek Complete Matadero Creek Erosion Project Public Works Mitigation Measures for the Matadero Creek Erosion Project Undergrounding Utilities - EI Monte Rule 20A Finalize design and construction for the EI Monte Fire Station Undergrounding Project Public Works Underground (Rule 20A) Subcommittee Civic Center Improvements Finalize recommendation and obtain direction Town Hall * from Council; Increased workspace for Town Public Works Subcommittee/ Staff to address community needs PC Council Chamber HVAC Finalize recommendation and obtain direction Environmental from Council Public Works Initiative Town Hail Electrical Panel Upgrade Upgrade Main Electrical Panels for Town Hall City with Battery Backup System Manager/Public Environmental Works Initiative Town Hall Facility Security Camera Upgrade Bring all Town facility secuity systems under one platform City Manager Council Chambers Audio/Video Upgrade Council Chambers A/V Upgrade City Clerk/Public Works Purissima Park Improvement Program Purissima Park Improvements Public Works U ALTOS fl s r@T'Tri +'hL(P011?ilA CITY COUNCIL STRATEGIC PRIORITIES IMPLEMENTATION PLAN as of 2/1/2024 LEGEND New Project/Initiative Current In -Motion Project/Initiative Legally Mandated/Directed by Council $ New Budget Resources Required Westwind Community Barn Improvement Westwind Community Barn facility improvements Public Works LEGEND New Project/Initiative Current In -Motion Project/Initiative Legally Mandated/Directed by Council $ New Budget Resources Required