HomeMy WebLinkAbout54-24RESOLUTION NO. 54-24
RESOLUTION OF THE CITY COUNCIL OF THE TOWN OF LOS ALTOS HILLS
APPROPRIATING ADDITIONAL $270,000 OF CIP/GENERAL FUND TO THE HERITAGE
HOUSE UPGRADE PROJECT; APPROVING THE FIRST AMENDMENT TO THE
CONSULTANT SERVICES AGREEMENT WITH THE KPA GROUP INCREASING THE NOT
TO EXCEED AMOUNT FROM $100,000 TO $187,000; APPROVING THE PLANS AND
SPECIFICATIONS; AUTHORIZING STAFF TO ADVERTISE THE PROJECT FOR FORMAL
BID; AND AUTHORIZING THE CITY MANAGER TO AWARD AND EXECUTE A
CONSTRUCTION CONTRACT WITH THE LOWEST RESPONSIBLE BIDDER FOR AN
AMOUNT NOT TO EXCEED $1,000,000 INCLUDING CONTINGENCY FUNDS
WHEREAS, the Heritage House Upgrade project was first approved in the FY2022-23 Five Year Capital
Improvement Plan to improve the 1,100 square -foot space for multi-purpose use for community events,
meeting space, and committee operations; and
WHEREAS, on December 14, 2023, the City Council awarded a consultant services agreement to The
KPA Group for the final design services for an amount not to exceed $100,000; and
WHEREAS, on June 20, 2024, the City Council approved the conceptual plans for the project; and
WHEREAS, with collaboration and approval from the History Committee and Emergency Preparedness
and Response Committee, the final design is completed and ready for bid; and
WHEREAS, the updated total project cost estimate is now at $1,270,000; and
WHEREAS, staff is seeking appropriation of additional CIP/General Fund up to $270,000 needed for the
project; and
WHEREAS, an amendment to the consultant services agreement with The KPA Group is needed for
additional services related to final design and construction administration; and
WHEREAS, staff is also seeking Council's authorization to allow the City Manager to award the
construction contract to the lowest responsible bidder up to an amount of $1,000,000, which includes
contingency funds for potential change orders due to deadlines imposed by the CDBG funding
requirements.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the Town of Los Altos Hills hereby:
1. Appropriate up to $270,000 of additional CIP/General Funds for the Heritage House Upgrade
project; and
2. Approve the First Amendment to the Consultant Services Agreement with the KPA Group
increasing the not to exceed amount from $100,000 to $187,000; and
3. Approve the Plans and Specifications; and
4. Authorize staff to advertise the project for formal bid; and
5. Authorize the City Manager to award and execute a construction contract with the lowest
responsible bidder for an amount not to exceed $1,000,000, including contingency funds for
potential change orders.
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RESOLUTION 54-24
The above and foregoing Resolution was passed and adopted by the City Council of the Town of Los
Altos Hills at a regular meeting held on the 19th day of September 2024 by the following vote:
AYES: Mok, Schmidt, Tankha, Tyson, Swan
NOES: none
ABSENT: none
ABSTAIN: none
BY:
Stanley Q. Mok, Ma
ATTEST:
a Birdsong -Miller, t Clerk
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RESOLUTION 54-24