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HomeMy WebLinkAbout37-24RESOLUTION NO. 37-24 A RESOLUTION OF THE CITY COUNCIL OF THE TOWN OF LOS ALTOS HILLS APPROVING AN AMENDMENT TO THE LOS ALTOS HILLS CLASSIFICATION PLAN AND SALARY SCHEDULE EFFECTIVE FISCAL YEAR 2024-25 TO ESTABLISH A NEW CLASSIFICATION TITLE AND SALARY RANGE FOR SENIOR PUBLIC WORKS INSPECTOR AND APPROVING THE PUBLIC WORKS INSPECTOR/SENIOR PUBLIC WORKS INSPECTOR SERIES JOB SPECIFICATIONS WHEREAS, the Personnel Rules and Regulations and Employee Classification and Compensation Plan documents were last comprehensively reviewed and updated in 2006 and revised in 2007, 2008, 2009, 2010, 2011, 2012, 2013, 2014, 2015, and 2016, 2018, 2021, 2022, 2023; and WHEREAS, it is desirable to establish a new job description for the position of Senior Public Works Inspector; and WHEREAS, the California Public Employees Retirement System (Ca1PERS) requires that the governing board of each participating agency approve the agency's salary schedule 'on an annual basis; and WHEREAS, Staff recommends amending the Town of Los Altos Hills Classification Plan and Salary Schedule to establish a new classification title and salary range for the Senior Public Works Inspector and approving the Public Works Inspector/Senior Public Works Inspector Series job specifications. NOW, THEREFORE, BE IT RESOLVED by the City Council of the Town of Los Altos Hills that: 1. Approve and adopt an amendment to the Los Altos Hills Classification Plan and Salary Schedule effective Fiscal Year 2024-25 to establish a new classification title and salary range for Senior Public Works Inspector, as set forth in Attachment 2 of corresponding staff report. 2. Approve the Public Works Inspector/Senior Public Works Inspector Series job specifications of the typical duties and responsibility, training, experience, and other qualifications required for said positions, as set forth in Attachment 3 of corresponding staff report. The above and foregoing Resolution was passed and adopted by the City Council of the Town of Los Altos Hills as a regular meeting held on 181h day of July 2024 by the following vote: AYES: Mok, Schmidt, Tankha, Tyson, Swan NOES: ABSTAIN: ABSENT: ATTEST: Lka n a Birdsong -Miller, y Clerk RESOLUTION NO. 37-24 LOS ALTOS HILLS Attachment 2 ADOPTED 7/1/24 RESOLUTION 37-24 .r N I CALIFORNIA FY24-25 Salary Schedule Annual Range Hourly Range Minimum Maximum Minimum Maximum City Manager -Set by Contract $ 254,880 $ 254,880 salary Assistant to the City Manager $ 133,905 $ 180,773 salary Management Analyst II $ 112,650 $ 152,079 salary Management Analyst $ 97,138 $ 131,137 $ 46.701 $ 63.05 Senior City Clerk $ 144,202 $ 194,674 salary City Clerk $ 124,346 $ 167,866 salary Admin Clerk/Technician $ 77,782 $ 105,005 $ 37.391 $ 50.48 Administrative Services Director $ 189,207 $ 255,429 salary Finance Director $ 179,565 $ 242,657 salary Finance Manager $ 142,997 $ 193,046 salary Senior Accountant $ 124,346 $ 167,866 salary Accountant $ 102,057 $ 137,775 $ 49.07 $ 66.24 Accounting Technician $ 92,457 $ 124,818 $ 44.45 $ 60.01 Accounting Office Assistant $ 79,726 $ 107,630 $ 38.33 $ 51.74 Community Development Director $ 189,207 $ 255,429 salary Assistant Community Development Director/ Building $ 155,432 $ 209,834 salary Principal Planner $ 137,254 $ 185,293 salary Senior Planner $ 118,354 $ 159,778 salary Associate Planner $ 102,057 $ 137,775 $ 49.07 $ 66.24 Assistant Planner $ 88,003 $ 118,803 $ 42.311 $ 57.12 Building Official $ 124,346 $ 167,866 salary Deputy Building Offician/Plan Examiner $ 118,124 $ 159,462 salary Senior Building Inspector $ 102,057 $ 137,775 $ 49.07 $ 66.24 Building Inspector $ 88,003 $ 118,803 $ 42.31 $ 57.12 Building Technician $ 81,719 $ 110,321 $ 39.29 $ 53.04 Public Works Director & City Engineer $ 189,207 $ 255,429 salary Utility Engineering Manager $ 144,202 $ 194,674 salary Senior Civil Engineer $ 130,641 $ 176,364 salary Associate Engineer $ 112,650 $ 152,079 $ 54.16 $ 73.11 Assistant Engineer $ 97,138 $ 131,137 $ 46.70 $ 63.05 Senior Maintenance Superintendent $ 137,254 $ 185,293 salary Maintenance Superintendent $ 118,354 $ 159,778 salary Maintenance Worker III $ 79,726 $ 107,630 $ 38.33 $ 51.74 Maintenance Worker II $ 68,747 $ 92,810 $ 33.05 $ 44.62 Maintenance Worker 1 $ 59,281 $ 80,029 $ 28.50 $ 38.48 Community Services Manager $ 116,566 $ 157,360 salary Community Services Supervisor $ 97,138 $ 131,137 $ 46.70 $ 63.05 Recreation Specialist $ 62,282 $ 84,080 $ 29.94 $ 40.42 Senior Public Works Inspector $ 117,242 $ 158,277 $ 56.37 $ 76.09 Public Works Inspector i $ 95,0301 $ 128,289 $ 45.69 $ 61.68 ATTACHMENT 3 Town of Los Altos Hills Job Class Specifications Draft June 28, 2024 PUBLIC WORKS INSPECTOR /SENIOR PUBLIC WORKS INSPECTOR Reports To: Public Works Director/City Engineer or Designated Manager/Engineer FLEA: Non-exempt, Hourly Supervises: Other inspectors, if any Promotional: Open recruitment or promotional/flexibly staffed Salary Range: Public Works Inspector - $95,030 - $128,289 Senior Public Works Inspector - $117,242 - $158,277 DEFINITION The incumbent in this series performs a variety ofjourney-level to advanced public works inspection duties with emphasis on the inspection of municipal construction projects and private development with focus on sanitary sewer, storm infrastructure, and street construction; issuance and inspection of encroachment permits and sewer connection permits in conformance with the Town Ordinance and applicable Federal and State codes and regulations; and addressing related requests and concerns from community members. These inspection -related duties are performed both in the office and in the field. DISTINGUISHING CHARACTERISTICS Responsibilities include conducting inspections of construction sites, enforcing compliance with regulatory codes, laws, and ordinances, ensuring conformance with approved plans, specifications, standards, permits, and licensing; and minimizing impacts to Town residents and the community. The positions exercise judgment and initiative in their assigned tasks, exercise independence in the performance of work as approved by the Public Works Director/City Engineer, receive instruction or assistance as new or unusual situations arise, and are fully aware of the operating procedures and policies of the work unit. Public Works Inspector — This is a journey -level classification of the Public Works Inspector job series. This position is distinguished from other classifications by its emphasis on inspecting construction projects and private developments and issuing Public Works permits. The Public Works Inspector works under direct supervision while learning job tasks, and will gradually work under general supervision as knowledge, experience and skill level s increase. Upon demonstration of competency, the incumbent will work independently without immediate oversight. Incumbent receives general supervision from the Public Works Director/City Engineer and may receive functional or technical supervision from other managers and engineers. Incumbent must have excellent communication skills with contractors, technical staff, and public members and is expected to provide high-level of customer service to Town residents and community members. The incumbent may exercise technical and functional supervision over less experienced professional positions and technical staff. Senior Public Works Inspector — This is an advanced -level classification for the Public Works Inspector job series. It is distinguished from the lower classification by its supervisory Public Works Inspector Series Job Class Specifications — June 28, 2024 responsibilities, advanced technical knowledge, considerable independence in work performance of work, and the increased complexity of work. Positions in this class are flexibly staffed, meaning incumbents may be promoted by successfully demonstrating the ability to perform competently at the required level. and by meeting the qualifications for the next higher class. Promotion to a higher level is not automatic or guaranteed. EXAMPLES OF DUTIES Duties may include, but are not limited to, the following: ❑ Inspect Town projects and private developments at various stages to ensure conformance with plans, specifications, and applicable regulations as approved by the Town. ❑ For Town capital or maintenance projects, check project plans and specifications for constructability, accuracy, suitability and completeness and make recommendations to Public Works engineers. ❑ Assist with the Public Works engineers in the -preparation of plans, specifications, and cost estimates for a wide variety of capital improvement and maintenance projects. ❑ Participate in the collection of field survey and mapping data. Assist Public Works engineers in collection/verification of field data and quantify estimations for projects. ❑ In systematic and organized ways, prepare/document and maintain daily inspection reports, progress reports, project schedules, progress payments, change orders, claims, and other written documentation; maintain photographic documentation of various phases of construction; document and report on field changes; and collect certified payrolls. ❑ Validate monthly progress payments from contractors. Record the amounts and type of materials used and work performed to prepare necessary reports for progress payments. ❑ Document deficiencies and deviations from plans and specifications, consult with engineers or supervisor, and direct the means and timing of compliance with contractor personnel. ❑ Review and facilitate Public Works permit applications; consult and coordinate with Public Works engineers for approval of applications/permits; provide assistance and guidance to applicants; assess fees and issue Public Works permits including encroachment and sewer connection permits; facilitate pre -construction meetings; provide timely inspections services; and closeout of permits. ❑ Review plans and specifications of assigned projects, consult with engineers, and attend pre - job conferences. ❑ With guidance from the Public Works Director/City Engineer or direct supervisor, meet and confer with developers, contractors, engineers, and the general public relative to Town policies, regulations and procedures, and coordinate discrepancies/problem situations with a wide variety of stakeholders. ❑ Inspect materials used for conformity to specifications. ❑ Coordinate the review of contractor's submittals for construction projects; confer with contractors and developers regarding conformance to standards, plans, specifications, and codes; consult with the Public Works engineers; and evaluate alternatives. ❑ Consult with engineering and other department staff regarding field issues and deviations from the approved plans and specifications or permit requirements. ❑ Conduct preconstruction meetings and project site inspections to document existing conditions. ❑ Assist in providing responses to Contractor Request for Information (RFI) or questions from developers. ATTACHMENT 3 ❑ Review contractor's construction schedule for compliance with Town or project requirements. ❑ Monitor and enforce traffic control plans as approved by a traffic engineer and per Town requirements. ❑ Conduct weekly project meetings with contractors and stakeholders. ❑ Schedule quality assurance materials testing to verify compliance including source inspections and materials acceptance; review test reports; and compare Certificates of Compliance or source release tags with the applicable materials at the project site. ❑ Prepare initial punch list and consolidate comments into final punch list and perform final project inspection.' ❑ Perform a variety of duties related to assigned projects, including coordination with other Town departments and utility/external agencies. ❑ Respond to inquiries and complaints by researching information, inspecting areas of concern, advising contractors and residents of problems, and recommending corrective actions. ❑ Research information pertaining to construction projects, document findings and related subjects, and prepare reports and correspondence to communicate findings/recommendations to management. ❑ Conduct inspections for erosion and sediment control measures, Municipal Regional Stormwater Permit, and other NPDES related inspections. ❑ Monitor and enforce contractor's compliance with the Stormwater Pollution Prevention Plan (SWPPP) and Municipal Regional Stormwater Permit (MRP) provisions. ❑ Schedule and participate in utility coordination meetings with utility agencies. ❑ Daily monitoring of the Underground Service Alert (USA) request system and marking of Town utilities. ❑ As approved by the Public Works Director/City. Engineer, prepare and issue "stop work" notices for work being done without permits, unsafe working conditions, and noncompliance with permit requirements. ❑ Act. as liaison between the Town, contractors, other agencies, and residents affected by projects; maintain communication among the parties; respond to and resolve issues and complaints or refers them to the proper office for resolution; and prepare work orders in response to complaints. ❑ Investigate field problems and public works service requests affecting property owners, contractors, and maintenance operations and resolve problems to achieve satisfactory results. ❑ Coordinate public works activities with other Town departments and with outside agencies. ❑ Apply and enforce relevant codes, ordinances, rules and regulations; and as assigned, oversee regulatory agency permits and requirements. ❑ Coordinate/manage the annual townwide survey of Town trees performed by consulting arborist. ❑ As directed, inspect conditions of Town assets such as streets, sanitary sewer, storm infrastructure, pathways, street trees, and facilities. ❑ Regularly inspect deficiencies and maintenance/safety issues around the Town and create work orders as necessary.' Provide excellent customer service to citizens, staff, and outside organizations. Follow up on complaints and inquires and provide responses and solutions in a timely manner. ❑ Attend work related training for public works job function requirements. ❑ Effectively use computer systems, software applications relevant to work performed, and modem business equipment to perform a variety of work tasks-, Public Works Inspector Series Job Class Specifications — June 28, 2024 ❑ Establish, maintain, and foster positive and effective working relationships with those contacted in the course of work. ❑ Perform other inspector related duties as assigned. In addition to the Essential Functions above, the Senior Public Works Inspector is responsible to: ❑ Confer with the Public Works Director in the development and implementation of policies, programs, and workplans.. ❑ Manage and supervise staff as needed. Administer personnel matters for the work unit and make recommendations related to staff training, evaluations and progressive discipline. MINIMUM QUALIFICATIONS Knowledge of. - R Materials, methods, principles, and practices used in public works construction, including streets, pavement, pathways, sanitary sewer, storm drain, and related appurtenances. ❑ Principles and practices of construction inspection related to streets, sanitary sewers, storm infrastructure, pathways, and grading. ❑ Technical principles and practices of construction activities and land survey. ❑ Basic practices of construction contract administration in a public agency setting. ❑ Applicable Federal, State, and local laws, codes, and regulations, including administrative and department policies and procedures. ❑ Technical principles and practices of construction design, specification, and cost estimate preparation. ❑ Defects and faults in construction. ❑ Materials sampling, testing, and estimating procedures. ❑ Mathematical principles. ❑ Principles and procedures of record keeping. ❑ Municipality permitting process. ❑ Techniques for providing a high level of customer service by effectively dealing with the public, vendors, contractors, and City staff. ❑ Modem equipment and communication tools used for business functions and program, project, and task coordination, including computers and software programs relevant to work performed. ❑ For Senior Public Works Inspector: Principles of supervision. ❑ Ability to: ❑ Utilize online permit tracking applications such as TRAKiT. ❑ Oversee construction projects and land surveys. ❑ Effectively interpret and apply applicable laws, regulations and policies for construction projects, private developments, and Public Works permits. ❑ Make accurate computations and prepare complete and accurate descriptions and agreements. ❑ Detect and locate deficiencies in construction and violations of applicable codes at the earliest possible stage. ❑ Prepare concise reports and maintain accurate records. ❑ Maintain effective working relationships with those contacted in the course of work. ❑ Communicate clearly and concisely, both orally and in writing, using appropriate English ATTACHMENT 3 grammar and syntax. 0 Technical report writing and preparation of correspondence. 11 Establish and maintain effective working relationships with those contacted in the course of work. El Work independently. ❑ Work in inclement weather. Experience and Training Guidelines: Any combination of training and experience that would provide the required knowledge, skills, and abilities is qualifying. A typical way to obtain the required qualifications would be: Public Works Inspector Completion of the twelfth grade or high school equivalency and two years of full-time experience in public works inspection or maintenance. Senior Public WorksInspector Two years of college or other qualifying training or. inspector certification programs may be substituted for education requirement and four years of increasingly responsible public works inspection experience of which at least one year must have been in construction inspection of municipality projects or land surveying. Additional qualifying education may be substituted for up to two years of the desired four years of full-time experience on a year -for -year basis. Licenses and Certifications: El Possession of a valid California Class C driver's license and a satisfactory driving record are conditions of initial and continued employment. 11 Possession of the APWA Public Infrastructure Inspector Certification is desirable. Working Conditions: Incumbent works in the field traveling from site to site for inspections and indoors in a computerized office environment, in direct contact with other Town personnel and the public. This position is required to work alone at a variety of field sites. Physical demands: Must possess mobility to work out in the field traveling to various sites within and away -from the Town; physical condition necessary for sitting, walking, and standing for extended periods of time and some stooping, crawling, crouching, and climbing walk on steep or rough terrain; ability to work outdoors in a variety of weather and temperature conditions; and strength to lift and carry materials weighing up to 50 pounds. Incumbent also works in a standard office setting and shall use standard office equipment, including computers, tablets, and phones. The incumbent may be required to work off -hour shifts or events as required. Public Works Inspector Series Job Class Specifications — June 28, 2024