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Home My WebLink AboutSanta Clara County Sheriff First AmendmentBoard of Supervisors: Sylvia Arenas, Cindy Chavez, Otto Lee, Susan Ellenberg, S. Joseph Simitian County Executive: James R. Williams First Amendment to Agreement By and Between the County of Santa Clara and the Town of Los Altos Hills. FIRST AMENDMENT TO AGREEMENT BY AND BETWEEN THE COUNTY OF SANTA CLARA AND THE TOWN OF LOS ALTOS HILLS This is the First Amendment to the Agreement between the County of Santa Clara (County) and the Town of Los Altos Hills (Town) entered into on June 24, 2014, for law enforcement services to the Town. On June 24, 2014, the Board of Supervisors approved this Agreement. This Agreement is amended as follows effective May 21, 2024: 1.Key Provision Change: Compensation Key Provision, AGREEMENT TERM II. A. 1. the first sentence, related to Compensation for Law Enforcement Services Provided by the Sheriff, on page 4 of the Agreement is amended to read: “The Town shall compensate the County utilizing the Fiscal Year 2024/2025 base rate established for general law enforcement and county communications (hereinafter “law enforcement”). The remainder of the language in Section II. A. 1. shall remain in effect. 2.Key Provision Change: Base Rent and Operating Costs of Westside Substation Key Provision, AGREEMENT TERM II. C. 1. a. on pages 6-7, related to Base Rate and Operating Costs of Westside Substation is amended to read: “The Town’s share of the base rent and operating cost of Westside Substation will be based upon the lease agreement between the County and Dollinger Properties, LLC. The monthly base rent will increase 2.5% each year commencing November 8, 2024, and Town shall be responsible for its share of this base rent increase. Town shall be responsible for any increase in operating expenses and real estate taxes allocated to the building to the extent that such expenses exceed costs incurred in the FY2024/2025 Base Year. Yearly increases in controllable operating costs (other than insurance, taxes, and utilities) shall be capped at 5%. These operating costs may be adjusted only one (1) time per year to be effective at the start of each fiscal year on July 1.” The remainder of the language in Section II. C.1. a. shall remain in effect. 3.Key Provision Change: Term of Agreement Key Provision, AGREEMENT TERM VI.. related to Term of Agreement, on page 9 of the Agreement is amended to read: “This agreement shall become effective on July 1, 2024, and may be terminated without cause by County or Town upon the giving of one-hundred and eighty (180) days written notice of such termination to the other party. In the absence of such notice of termination, this agreement shall be effective for a term of twenty -four (24) months through June 30, 2026, subject to any modifications which are made in accordance with the terms and conditions of this agreement. If Town elects to terminate this Agreement prior to the expiration of the term, the Town shall nonetheless pay the full amount of its pro-rata share remaining on the County tenant improvements, moving costs, and remaining lease commitments for the West Valley substation.” The following language is hereby deleted: “At the expiration of this ten (10) year contract, this contract can be renewed for an additional five (5) year period upon written notice of renewal by the Town and the County to the other parties at least one hundred eighty (180) days prior to the expiration of this contract.” 4.Replace Exhibit A: Remove Exhibit A: Proposed Costs Fiscal Year 2014-2015 in its entirety and replace with Exhibit A 2024-2025 Proposed Costs, attached hereto this First Amendment and incorporated herein by this reference. DocuSign Envelope ID: 996C052D-A911-4B22-AAF1-70AB22B7A8F2 Approved: 05/21/2024 DocuSign Envelope lD: 996C052D-A91'l 4B'22-I'r'iF 1 -7 0AB22B7 AgF 2 5. Replace Exhibit B Remove Exhibit B: Gompensation for Services in its entirety and replace with Exhibit B: Law Enforcement Gontract Compensation for Services, attached hereto this First Amendment and incorporated herein by this reference. All other terms and conditions of the Agreement remain in full force and effect. ln the event of a conflict between the original Agreement and this First Amendment, this First Amendment controls. The Agreement as amended constitutes the entire agreement of the parties concerning the subject matter herein and supersedes all prior oral and written agreements, representations and understandings concerning such subject matter. IN WITNESS WHEREOF, COUNTY and TOWN OF LOS ALTOS HILLS hereby agree to the terms of this First Amendment to the Contract. COLINTY OF SANTA CLARA HILLS ,6"14^ €u\.r^tx"il Susan Ellenberg President, Board of Supervisors Date: ttlAY 2 l'2024 Peter Pimejad City Manager, Date: <Zo L APPROVED AS TO FORM AND LEGALITY Steven Mattas City Attorney, Town of Los Altos Hills Date: t"lzl l<.'l t)of Los Altos Hills Signed and certified that a copy of this document has been delivered by electronic or other means to the President, Board of Supervisors. A T: Curtis Boone Acting Clerk of the Board Date: MAY21202l. v APPROVED AS TO FORM AND LEGALITY by: Stephanie M. Deputy County Counsel s/L5/2024 DATEI Board of Supervisors: Sylvia Arenas, Cindy Chavez, Otto Lee, Susan Ellenberg, S. Joseph Simitian County Executive: James R. Williams First Amendment to Agreement By and Between the County of Santa Clara and the Town of Los Altos Hills. Page2 of2 Cupertino Los Altos Hills Saratoga Unincorporated Areas Total General Law Enforcement Services (Primary Rate) Proposed Hours 41,881 5,421 20,060 14,696 82,058 Supplemental Services ‐ Traffic Enforcement ‐ Day Proposed Hours ‐ Enforcement Vehicle ‐ Deputy Sheriff 1,803 ‐ ‐ ‐ 1,803 Proposed Hours ‐ Motorcycle ‐ Deputy Sheriff 5,447 1,860 4,195 ‐ 11,502 Total Proposed Hours 7,250 1,860 4,195 ‐ 13,305 Investigative Services Proposed Hours 5,100 750 2,400 ‐ 8,250 Supplemental Reserve Services Proposed Hours 200 22 68 ‐ 290 Total Proposed Hours 54,431 8,053 26,723 14,696 103,903 Traffic Sergeant Number of Traffic Sergeant 1 ‐ ‐ ‐ School Resources Officer Number of SRO 2 ‐ 1 ‐ Proposed Hours Fiscal Year 2024‐2025 Exhibit A: 2024-2025 Proposed Costs Exhibit A: Page 1 of 5 DocuSign Envelope ID: 996C052D-A911-4B22-AAF1-70AB22B7A8F2 Cupertino Los Altos Hills Saratoga Unincorporated Areas General Law Enforcement Services Proposed Costs $12,788,363 $1,655,302 $6,125,321 $4,487,424 Supplemental Services ‐ Traffic Enforcement ‐ Day Proposed Costs $2,193,343 $562,555 $1,269,219 $0 Investigative Services Proposed Costs $1,325,235 $194,888 $623,640 $0 Supplemental Reserve Services Proposed Costs $15,400 $1,694 $5,236 $0 Traffic Sergeant Proposed Costs $570,774 $0 $0 $0 School Resources Officer Proposed Costs $725,330 $0 $317,332 $0 (Cupertino ‐ 1 SRO @ 85% and 1 SRO @ 75%; Saratoga ‐ 1 SRO @ 70%) Operating Costs Of West Valley Substation Proposed Costs $279,769 $41,389 $137,355 $75,536 Overtime $0 $200,000 $0 $0 Total Proposed Contract Costs $17,898,214 $2,655,828 $8,478,103 $4,562,960 Total Capped Costs *$17,916,051 $2,661,025 $8,479,808 $4,553,260 Amount in Excess of of/ (Below Budget Cap)($17,837) ($5,197) ($1,705)$9,700 PROPOSED CONTRACT COSTS Fiscal Year 2024‐2025 *Increase in costs capped at the lesser of CPI+2% or the average compensation increase and PERS increase Exhibit A: Page 2 of 5 DocuSign Envelope ID: 996C052D-A911-4B22-AAF1-70AB22B7A8F2 Cupertino Los Altos Hills Saratoga Unincorporated Areas Budgeted Costs FY 2023‐2024 $11,756,416 $1,521,729 $5,631,043 $4,125,314 Proposed Costs FY 2024‐2025 $12,788,363 $1,655,302 $6,125,321 $4,487,424 Change ($)$1,031,947 $133,573 $494,278 $362,110 Change (%)8.78% 8.78% 8.78%8.78% Budgeted Costs FY 2023‐2024 $2,509,784 $516,755 $1,165,888 $0 Proposed Costs FY 2024‐2025 $2,193,343 $562,555 $1,269,219 $0 Change ($)($316,441)$45,800 $103,331 $0 Change (%)‐12.61% 8.86% 8.86% Budgeted Costs FY 2023‐2024 $1,815,480 $189,113 $605,160 $0 Proposed Costs FY 2024‐2025 $1,325,235 $194,888 $623,640 $0 Change ($)($490,245)$5,775 $18,480 $0 Change (%)‐27.00% 3.05% 3.05% Budgeted Costs FY 2023‐2024 $24,090 $1,606 $4,964 $0 Proposed Costs FY 2024‐2025 $15,400 $1,694 $5,236 $0 Change ($)($8,690)$88 $272 $0 Change (%)‐36.07% 5.48% 5.48% Budgeted Costs FY 2023‐2024 $539,190 $0 $0 $0 Proposed Costs FY 2024‐2025 $570,774 $0 $0 $0 Change ($)$31,584 $0 $0 $0 Change (%)5.86% 0.00% 0.00% Budgeted Costs FY 2023‐2024 $637,308 $0 $278,822 $0 Proposed Costs FY 2024‐2025 $725,330 $0 $317,332 $0 Change ($)$88,022 $0 $38,510 $0 Change (%)13.81% 0.00% 13.81% COSTS COMPARISON BETWEEN Fiscal Years 2023‐2024 and 2024‐2025 Supplemental Services ‐ Traffic Enforcement ‐ Day General Law Enforcement Services Investigative Services Supplemental Reserve Services School Resources Officer Traffic Sergeant Exhibit A: Page 3 of 5 DocuSign Envelope ID: 996C052D-A911-4B22-AAF1-70AB22B7A8F2 Cupertino Los Altos Hills Saratoga Unincorporated Areas Budgeted Costs FY 2023‐2024 $284,858 $38,064 $126,322 $69,468 Proposed Costs FY 2024‐2025 $279,769 $41,389 $137,355 $75,536 Change ($)($5,089)$3,325 $11,033 $6,068 Change (%)‐1.79% 8.74% 8.73%8.73% Budgeted Costs FY 2023‐2024 $0 $200,000 $0 $0 Proposed Costs FY 2024‐2025 $0 $200,000 $0 $0 Change ($)$0 $0 $0 $0 Change (%)0% Total Budgeted Costs FY 2023‐2024 $17,567,126 $2,467,267 $7,812,199 $4,194,782 Total Proposed Costs FY 2024‐2025 $17,898,214 $2,655,828 $8,478,103 $4,562,960 Change ($)$331,088 $188,561 $665,904 $368,178 Change (%)1.88% 7.64% 8.52%8.78% Overtime Operating Costs Of West Valley Substation Exhibit A: Page 4 of 5 DocuSign Envelope ID: 996C052D-A911-4B22-AAF1-70AB22B7A8F2 Cupertino Los Altos Hills SaratogaUnincorporated AreasTotal Budgeted Costs FY 2023‐2024 $17,567,126 $2,467,267 $7,812,199 $4,194,782Adjusted Total Budgeted Costs ‐ Excluding Operating Costs of West Valley Substation and Overtime FY 2024‐2025 $16,248,254 $2,229,203 $7,685,877 $4,125,314Annual Allowable Increase Including PERS8.54% $1,388,028 $190,433 $656,576 $352,410FY2024‐2025 Capped Costs$17,636,282 $2,419,636 $8,342,453 $4,477,724FY2024‐2025 Operating Costs of West Valley Substation$279,769 $41,389 $137,355 $75,536Overtime$0 $200,000$0$0Total FY2024‐2025 Budget Cap$17,916,051 $2,661,025 $8,479,808 $4,553,260FY 2024‐2025 Proposed Costs$17,898,214 $2,655,828 $8,478,103 $4,562,960Amount in Excess of or (Below Budget Cap)($17,837) ($5,197)($1,705)$9,700FY 2024‐2025 Budget CapExhibit A: Page 5 of 5DocuSign Envelope ID: 996C052D-A911-4B22-AAF1-70AB22B7A8F2 Exhibit B: Law Enforcement Contract Calculation of Annual Compensation To calculate the annual projected budget increase to this contract, the following shall apply: ANNUAL COST OF LIVING INCREASE IN TOTAL COMPENSATION: 1.Total compensation refers to the amount Santa Clara County Sheriff Department provides for total compensation (salary and benefits) at top step for a 40-hour patrol deputy. 2.At the subsequent July 1, the new total compensation amount (exclusive of PERS) will be divided by the total compensation effective on the prior July 1 ( exclusive of PERS), to derive a percentage change in total compensation. The annual projected budget increase in contract costs shall be computed as follows: Fiscal Year 2024/2025: Base Year 2024/2025 costs = costs as shown in Exhibit A to this Agreement. Fiscal Years 2025/2026: Preceding Base Year Costs X Lesser of Percentage change in total compensation or Consumer Price Index-Urban Wage Earners and Clerical Workers (CPVW) plus 2% (For years in which compensation is increased in a multi-year contract, the annual increase to law enforcement service costs shall be limited to the average compensation increase for each year of the co ntract, not to exceed CPVW plus 2% for each individual year.) Plus Percentage Change (Increase/Decrease) in Actual County PERS Costs ... Exhibit B: Page 1 of 1 DocuSign Envelope ID: 996C052D-A911-4B22-AAF1-70AB22B7A8F2