HomeMy WebLinkAboutCoda Technology Group (5)City Manager's Office AV Upgrades
Los Altos Hills
25379 Fremont Road
Los Altos N i I Is, CA 94022
Revision: C
Modified: 11/2512024
Coda Technology Group
1 370 Redwood Way, Ste C
Petaluma, CA 94954
2
www-coda
atech.com coda
audio + visual
A. The general project description is contained in the attached document and related documents from herein referred to as
the "Proposal."
B. The specific work to be performed by Contractor is the 1nstaiIation of the specified system as outlined in the Proposal,
and/or consultant drawings and specifications, otherwise referred to as the "contract documents."
C. The total amount to be paid by the owner for the performance {subject to additions and deductions by written change
order) shall not exceed the total specified in the Proposal.
0. Progress payments will be made according to the payment schedule below. Equipment will not be ordered until the
equipment deposit has been submitted. These times are subject to the timing of the construction and the lead times
required for the ordered equipment to be delivered.
E. Payment is due immediately after invoicing. Unpaid balance beyond 30 days after invoicing of completed tasks as
outlined in item D shall bear interest payagle to Contractor at a rate of 1.5% per month simple interest.
F. This Proposal expires 30 days following the date stated on the top of this agreement. No work will be scheduled without
a deposit plus a signed copy of this agreement. Ail drawings and specifications contingent on agreement and retainer.
G. Contractor reserves the right to replace proposed models in the case of obsolescence, discontinuation or unavailability
with a comparable model of equal or greater value upon customer approval. Contractor will not be held responsible or
liable in any way for any said product's obsolescence, discontinuation or unavailability.
Payment Schedule
Initial Deposit
Amount Due Date
$302.19 .
corrtplet oh $3,68219
1. Contract Documents and details
The contract documents consist of this agreement, including all general provisions, special provisions, specifications,
drawings, addenda, change orders, written interpretations, and written orders for minor changes in work. Wort[ not covered
by contract documents will not be required unless it is required by reasonable Inference as being necessary to produce the
intended result. The costs associated with any related work or materials, including, but not limited to electrical, drywall,
painting, cabinets are not included unless specifically documented in the proposal. Contractor is not responsible for any
underground trenching or laying or supplying of conduit for outside wiring.
2. Time
With respect to schedule completion of the tasks in section D, time is of the essence. If Contractor is delayed at any time in
the progress of the work by owner change orders, fire, Tabor disputes, acts of God or other causes beyond Contractor's
control, the completion schedule for the work or affected parts of the work shall be extended by the same amount of the time
caused by the delay.
3. Payments and Completion
The above Payment Schedule is a guideline and approximation. Since contractor will, if possible, open, test and burn -in
equipment before delivery, all components must be paid for before delivery to job site. Payments may not be withheld under
any circumstances. Any disputes due to legal claims wiII be settled independently in good faith between the parties. Final
payment shall be due immediately following completion of the project. Contractor will hold owner harmless with respect to
claims of subcontractors and suppliers.
4. Insurance
Contractor shall purchase and maintain such insurance necessary to protect from claims under workers compensation and
from any damage to the owners property resulting from the conduct of this contract.
5. Changes in the Contract
The owner may order changes, additions, or modifications without invalidating the contract. Such changes must be in writing
and signed by the owner, The contractor shall provide the owner in writing the amount of additional costs or cost reductions
resulting from changes ordered within 15 working days unless this requirement is waived in writing by the owner. Change
Orders shall be paid 30 days from the date of acceptance of change and shall not alter the contract's payment schedule. In
case of product unavailability or disoontinuation, contractor reserves the right to substitute equipment of equal or better
quality with clients approval. Contractor will be held blameless in case of product unavailability or discontinuation.
6. Warranty
Contractor warranties all materials and labor involved in an installation for one year. Contractor will also facilitate
manufacturer-warrantied equipment serviced though same 1 -year warranty period.
7. Termination
Owner shall have the right to terminate this contract upon 15 days written notice to Contractor. in such event, the Contractor
shall immediately upon the effective date of termination discontinue all work being performed under this contract. If any
unpaid out-of-pocket expenditures have not yet been paid by the owner, those expenses shall immediately come due and
shall be paid within 30 days of the effective date of termination. Full payment for the work that has been completed or
equipment that has been ordered under this contract, to be agreed upon by Contractor and owner, is to be paid within 30
days of the effective date of termination of this contract. Upon termination of this contract, and provided there are no
outstanding amounts owed by the owner to the Contractor, Contractor shall cooperate with the owner in the transition
process, making available all plans and equipment that have been completed or ordered and that have been paid for by the
owner.
Client: Cody Einfalt Date:
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Contractor. Coda Technology Group date-
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