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HomeMy WebLinkAboutFrank Benest (4)AGREEMENT 1. CO R.Shall provide or furnish the following specified services and/or materials Leadership Academy Training for Management Staff 2. EXHIBITS. The following attached exhibits are hereby incorporqted into and made a part of this Agreement: Proposalfrom CONTRACTOR dated January 2025 3. TERIVIS. The services and/or materials furnished under this Agreement shall commence UlA1l25 and shall be completed by 12131125, unless terminated pursuant to Section 5(f). 4. COMPENSATION. For the full performance of this Agreement: a. TOWN shall pay CONTRACTOR an amount not to exceed twenty one thousand nine hundred dollars and zero cents ($21,900.00), within thirty (30) days following receipt of invoice and completion/delivery of services/goods as detailed in Sections 1, 2, and 3 of this Agreement and only upon satisfactory delivery/completion of goods/services in a manner consistent with professional/industry standards for the area in which CONTRACTOR operates. TOWN is not responsible for paying for any work done by CONTRACTOR or any subcontractor above and beyond the not to exceed amount. b. Town shall not reimburse for any of CONTRACTOR's costs or expenses to deliver any services/goods. Town shall not be responsible for any interest or late charges on any payments from Town to CONTRACTOR. c. CONTRACTOR is responsible for monitoring its own forces/employees/agents/ subcontractors to ensure delivery of goods/services within the terms of this Agreement. TOWN will not accept or compensate CONTRACTOR for incomplete goods/services. Town of Los Altos Hills Short form Updaled 4126/22 Page 1 of 3 THIS AGREEMENT is made and entered into on the 30th day of December, 2024 by and between the TOWN OF LOS ALTOS HILLS (hereinafter referred to as "TOWN") and Dr. Frank Benest (hereinafter referred to as "CONTRACTOR"). ln consideration of their mutual covenants, the parties hereto agree as follows: 5. GENERAL TERMS AND CONDITIONS. a. HOLD HARMLESS. CONTRACTOR agrees to indemnify, defend and hold harmless the TOWN, its officers, agents and employees from any and all demands, claims or liability of personal injury (including death) and property damage of any nature, caused by or arising out of the performance of CONTRACTOR under this Agreement. With regard to CONTRACTOR'S work product, CONTRACTOR agrees to indemnify, defend and hold harmless the TOWN, its officers, agents and employees from any and all demands, claims or liability of any nature to the extent caused by the negligent performance of CONTRACTOR under this Agreement. b. NON-DISCRItvlINAT|ON. No discrimination shall be made in the employment of persons under this Agreement because of the race, color, national origin, age, ancestry, religion or sex of such person. c. INTEREST OF CONTRACTOR. lt is understood and agreed that this Agreement is not a contract of employment and does not create an employer-employee relationship between the TOWN and CONTRACTOR. At all times CONTRACTOR shall be an independent contractor and CONTRACTOR is not authorized to bind the TOWN to any contracts or other obligations without the express written consent of the TOWN. In executing this Agreement, CONTRACTOR certifies that no one who has or will have any financial interest under this Agreement is an officer or employee of TOWN. d. CHANGES. This Agreement shall not be assigned or transferred without advance written consent of the TOWN. No changes or variations of any kind are authorized without the written consent of the City Manager. This Agreement may only be amended by a written instrument signed by both parties. e. TERMINATION. This Agreement may be terminated by TOWN upon seven (7) days written notice to CONTRACTOR. Monies owed for work satisfactorily completed shall be paid to CONTRACTOR within 14 days of termination. t. RECORDS. All reports, data, maps, models, charts, studies, surveys, calculations, photographs, memoranda, plans, studies, specifications, records, files, or any other documents or materials, in electronic or any other form, that are prepared or obtained pursuant to this Agreement and that relate to the matters covered hereunder shall be the property of the TOWN. CONTRACTOR hereby agrees to deliver those documents to the TOWN at any time upon demand of the IOWN. lt is understood and agreed that the documents and other materials, including but not limited to those described above, prepared pursuant to this Agreement are prepared specifically for the TOWN and are not necessarily suitable for any future or other use. Failure by CONTRACTOR to deliver these documents to the TOWN within a reasonable time period or as specified by the TOWN shall be a material breach of this Agreement. TOWN and CONTRACTOR agree that until final approval by TOWN, all data, plans, specifications, reports and other documents are preliminary drafts not kept by the TOWN in the ordinary Town of Los Altos Hills Short form Updated 4126122 Page 2 of 3 course of business and will not be disclosed to third parties without prior written consent of both parties. All work products submitted to the TOWN pursuant to this Agreement shall be deemed a "work for hire." Upon submission of any work for hire pursuant to this Agreement, and acceptance by the TOWN as complete, non- exclusive title to copyright of said work for hire shall transfer to the TOWN. The compensation recited in Section 4 shall be deemed to be sufficient consideration for said transfer of copyright. CONTRACTOR retains the right to use any project records, documents and materials for marketing of their professional services. g. CONTRACT ADMINISTRATION. The TOWN hereby designates the Deputy City Manager and the City t\4anager as Contract Administrator for this agreement. The CONTRACTOR shall only take direction regarding the servicep provided underthis Agreement from the Contract Administrator. Furthermore, CONTRACTOR agrees that the Contract Administrator shall be included any meeting, teleconference or written communication between any Town representative including Committee members and the CONTRACTOR. The TOWN may modify the Contract Administrator at any time upon providing written notice to the CONTRACTOR. h. ENTIRE AGREEMENT. This Agreement represents the entire agreement between the Parties. Any ambiguities or disputed terms between this Agreement and any attached Exhibits shall be interpreted according to the language in this Agreement and not the Exhibits. 6. INVOICING. Send all invoices to the contract coordinator at the address below This Agreement shall become effective upon its approval and execution by TOWN. ln witness whereof, the parties have executed this Agreement the day and year first written above. CONTRACT COORDINATOR and representative for TOWN : Peter Pirnejad City Manager Town of Los Altos Hills 26379 Fremont Road Los Altos Hills, CA 94022 Town of Los Altos Hills Shorl form Updated 4126122 Print name, Title TOWN OF LOS ALTOS HILLS: Peter Pirnejad, City Manager Date CONTRACTOR By:2^rr r'fiHor"-f i ft* By: Page 3 of 3 Peter Pirnejad (Dec 30, 2024 10:59 PST) Peter Pirnejad 30/12/24 January 2025 Dr. Frank Benest Town of Los Altos Hills --Leadership Academy- It is proposed that Dr. Frank Benest develop and deliver a Leadersnip ncademy for the management staff of the Town of Los Altos Hills (the Town). The focus of the training program is developing enhanced people interaction skills, especially leadership, com m un ication and collaboration capabil ities. Goals The goals of the training program include Retain the management staff Promote leadership skills development for management staff Provide coaching and other career development resources for the participants Energize the participants Help create an organizational culture of talent development and learning Further develop a cohesive Management Group Participants Class participants will be all the Town's management staff including the City N/anager. Sessions The program will consist of six once-per-month sessions conducted over six months from 9 am to approximately 12:30 pm (including coffee/breakfast snacks at 8:30 pm, two 1S-minute breaks, and lunch provided by the Town from 12:30 to 1 :15 pm). lt is proposed that the sessions are conducted on the fourth Thursday of the month starting in April and concluding in October 2025 - Skipping the month of July. The following dates are suggested: . April24 . $Aay 22 . June 26 3" r August 28 . September 25 . October 23 ln addition, Dr. Benest will provide two sessions in advance of the first class to orient the coaches and to orient the participants. There will also be separate debrief sessions for the coaches and the participants. Learninq Methods The curriculum will be based on an adult learning modelfocusing on interactive and experience-based learning. Learning methods will include' ,/ Mini-presentations by Dr. Benest and Pamela Miller,/ Several guest presentations from outside practitioners ./ Critiques of real-life case studies,/ Group discussions and exercises,/ A communication styles assessment,/ One-to-one coaching Sample Topics The topics for each of the six classroom sessions will be determined in consultation with the City Manager. ln advance of the training program launch, the participants will also identify their development needs and potential topics for the curriculum. A list of sample topics include: . The Essentials of Leadership. Communication Skills and 1.1 Conversations. Engaging Employees for Success. Trust-Building. Collaborating Across Boundaries ' Building Highly Effective Teams. Leading in Turbulence . [t4anaging Yourself. Navigating the Political World of Local Government Coachinq Element Each classroom participant will be matched with a one-to-one coach (a senior manager from another local government agency). Each participant will have a minimum of three coaching conversations with the coach. 2 1. An information interview (both the coach and the participant will share their personal and career journeys) 2. An initial development conversation 3. A follow-up development conversation including how to leverage the training experience going fonvard Two or three weeks prior to the first session, Dr. Benest will conduct an orientation for the coaches and an orientation for the participants. The coaches will also participate in a debrief of the coaching element after the conclusion of the program. Evaluation All the participants will participate in a surveymonkey evaluation of the Leadership Academy experience. The summary will be provided to the City Manager after the conclusion of the Academy. The coaches will also provide their feedback. Budqet Profession Services by lnstructors Initial discussion with City tVlanager-Dr. Benest No charge Drafting Leadership Academy plan including curriculum-Dr. Benest No charge Planning meeting with City Manager and Deputy City Manager to review Academy proposal and finalize the Academy logistics and curriculum-Dr. Benest t hour x $300 per hour=$300 Two orientation meetings of Coaches and Participants-Dr. Benest 4 hours x $300 per hour=$ 1 ,200 Six classroom sessions (includes prep, materials, instruction, facilitation)-Dr. Benest 5 sessions x $3,000 + 1 session with Pamela Miller x $1,500=$16,500 One classroom session on Communication Skills including results of communication styles assessment and exercises regarding the flexing of styles-Pamela Miller 1 session x $3,000 (Pamela lViller will invoice the Town separately) lndividual prep meetings for two guest speakers-Dr. Frank Benest 2 hours x $300 per hour=$600 Development of surveymonkey evaluation for participants-Dr. Benest No charge 3 Evaluation meeting with City Manager-Dr. Benest t hour x $300 per hour=$300 Professional Services Total $21,900 Materials All materials and resources provided by Dr. Benest No charge Communication Styles Assessment books $40 per book x 10 participants=$4OO (The cost of the assessment materials will be reimbursed to Pamela Miller; Pamela Miller's time to compile assessment results will not be charged to the Town) Tra)rel Expenses One night lodging for Pamela IVIiller $2oo ln-Kind Services provided by the Town To minimize the cost, the Town will provide the following: , Facility. A-V, Printing. Food and beverage for participants . Surveymonkey evaluation for participants. Administration--coordination of coaches, scheduling, etc. Contact lnfo For more information on this draft proposal, contact: Dr. Frank Benest PO Box 1 146 Palo Alto, CA 94302 fra n k@frankbenest. com 650 444-6261 4 Frank Benest - LAH Leadership Academy agreement Final Audit Report 2024-12-30 Created:2024-12-30 By:Cody Einfalt (ceinfalt@losaltoshills.ca.gov) Status:Signed Transaction ID:CBJCHBCAABAAq5wdwslY0QU9ASgHpwRA01xSDFx_hI5V "Frank Benest - LAH Leadership Academy agreement" History Document created by Cody Einfalt (ceinfalt@losaltoshills.ca.gov) 2024-12-30 - 6:10:43 PM GMT Document emailed to Peter Pirnejad (ppirnejad@losaltoshills.ca.gov) for signature 2024-12-30 - 6:10:53 PM GMT Email viewed by Peter Pirnejad (ppirnejad@losaltoshills.ca.gov) 2024-12-30 - 6:11:00 PM GMT Document e-signed by Peter Pirnejad (ppirnejad@losaltoshills.ca.gov) Signature Date: 2024-12-30 - 6:59:44 PM GMT - Time Source: server Agreement completed. 2024-12-30 - 6:59:44 PM GMT