HomeMy WebLinkAboutResolution 18-25RESOLUTION 18-25
ADOPT A RESOLUTION AUTHORIZING THE CITY MANAGER TO EXECUTE AN
AGREEMENT WITH KMVT 15 COMMUNITY MEDIA TO PROVIDE VIDEO SERVICES
FOR PUBLIC MEETINGS, AND APPROPRIATE COMCAST FRANCHISE FEES TO COVER
THE EXPENSES
WHEREAS, The audio/visual (AV) equipment in the Los Altos Hills Council Chambers was originally
installed in 2005. Over the years, several upgrades have been made to the system. In 2013, high-definition
cameras and a production studio were added using funds from the Comcast Franchise Agreement; and
WHEREAS, In 2015, a wireless iPad control and touch panel were implemented. Listening devices for
the hearing impaired were installed in 2016 and a significant system upgrade was completed in February
2018; and
WHEREAS, In 2021, the Technology Committee selected Coda Technologies to implement a hybrid
meeting system, integrating Zoom functionality with the existing AV setup; and
WHEREAS, In March 2023, the Town Council awarded a contract to The Shalleck Collaborative, Inc. to
design upgrades to the AV and broadcast lighting systems. This phase focused on addressing the aging
system's frequent breakdowns and includes plans for a complete overhaul of the AV infrastructure; and
WHEREAS, In 2024, Town reached out to three different broadcasting vendors to operate the new AV
system; and
WHEREAS, currently the Town is having our Town's maintenance crew running the video services
operation, therefore we currently are not utilizing the systems full potential; and
WHEREAS, based on the interview process, staff recommend partnering with KMVT to run the video
services operations of the Town's City Council meetings, Planning Commission meetings, and Fire
District meetings. This decision was made for the company's nearly four decades of experience covering
city government meetings, and expertise in this type of video production; and
WHEREAS, Town staff is recommending to City Council authorizing a one year agreement with KMVT
15 for a total amount that will not exceed $32,040.00; and
WHEREAS, the Town would save $9,065.73 in overtime pay being taken out of the general fund because
the proposed amount for the contract with KMVT will be using funds from the Comcast Franchise Fees
instead of the general fund.
RESOLUTION 18-25 11 P a g e
NOW THEREFORE, the City Council of the Town of Los Altos Hills does hereby authorize the City
Manager on behalf of the Town to execute the Agreement between the Town of Los Altos Hills and
KMVT 15 Community Media.
The above and foregoing Resolution was passed and adopted by the City Council of the Town of Los
Altos Hills at a regular meeting held on the 20th day of February 2025 by the following vote:
AYES: Tyson, Swan, Tankha, Mok
NOES: Bhateja
ABSTAIN:
ABSENT:
ATTEST:
OI
Ck�ka Birdsong -Miller, Clerk
PIM
Ac--� ���
Kavita Tankha, Mayor
RESOLUTION 18-25 2 1 P a g e