HomeMy WebLinkAboutJC Trees 04.23.2025AMENDMENT NO. l TO THE AGREEMENT BETWEEN
THE TOWN OF LOS ALTOS HILLS AND
JC TREES
THIS AMENDMENT NO. 3 TO THE SERVICES AGREEMENT is made at Los Altos Hills,
California, as of AprilZ3, 2025, by and between THE TOWN OF LOS ALTOS HILLS ("Town"), a
municipal corporation, and JC Trees ("Contractor"), (sometimes referred together as the "Parties")
who agree as follows:
RECITALS
A. On March 18, 2025, Town and Contractor entered that certain Services Agreement
("Agreement") whereby Contractor agreed to provide tree trimming and removal services to the
Town. A true and correct copy of the Agreement and its exhibits is attached as Exhibit A.
B. Town and Contractor now desire to amend the Agreement.
NOW, THEREFORE, for and in consideration of the promises and other good and valuable
consideration, the receipt and sufficiency of which are hereby acknowledged, Town and Contractor
hereby agree as follows:
1. All terms which are defined in the Agreement shall have the same meaning when used in this
Amendment, unless specifically provided herein to the contrary.
2. Extension of Contract Term. The term of services identified in Section 3 of the
Agreement is hereby modified as follows: The Agreement shall be terminated with
the completion of SCOPE OF WORK for the Town's fiscal year ending June 30,
2025.
3. Compensation. The compensation specified in Section 4(a) of the Agreement is
hereby modified as follows: In accordance with the amount stated in the Contractor's
proposal dated March 26, 2025, Town shall pay Contractor a not -to -exceed total
amount of $15,000 according to the attached proposal dated March 26,2025 Exhibit
B, subject to any discount outlined in the Contractor's annual engagement letter.
All other terms, conditions and provisions in the Agreement remain in full force and effect. If there
is a conflict between the terms of this Amendment and the Agreement, the terms of the Agreement
will control unless specifically modified by this Amendment.
[SIGNATURES ON THE FOLLOWING PAGE]
Dated: I' I 1 20ZS
TO OF L S L±TOS
By:
Peter Pirnejad, City Man
JC Trees
By:
Javier Castaneda, Owner
AGREEMENT
THIS AGREEMENT is made and entered into on they d y of March, 2025 by and between
the TOWN OF LOS ALTOS HILLS (hereinafter referred to as "TOWN") and
JC Tree Experts (hereinafter referred to as "CONTRACTOR"). In consideration of their
mutual covenants, the parties hereto agree as follows:
1. CONTRACTOR. Shall provide or furnish the following specified services and/or
materials:
Tree trimming at Westwind Barn as described in proposal dated September 4, 2024.
Removing a tree near 11910 Rhus Ridge Road,
2. EXHIBITS. The following attached exhibits are hereby incorporated into and made a
part of this Agreement:
EXHIBIT A — Bid proposal from CONTRACTOR dated September 4, 2024
and Bid proposal from CONTRACTOR dated March 14, 2025.
3. TERMS. The services and/or materials furnished under this Agreement shall
commence March 24, 2025, and shall be completed by June 30, 2025, unless
terminated pursuant to Section 5(f).
4. COMPENSATION. For the full performance of this Agreement:
a. TOWN shall pay CONTRACTOR an amount not to exceed fourteen thousand
six hundred dollars and zero cents ($14,600.00) within thirty (30) days following
receipt of invoice and completion/delivery of services/goods as detailed in Sections
1, 2, and 3 of this Agreement and only upon satisfactory delivery/completion of
goods/services in a manner consistent with professional/industry standards for the
area in which CONTRACTOR operates. TOWN is not responsible for paying for
any work done by CONTRACTOR or any subcontractor above and beyond the not
to exceed amount.
b. Town shall not reimburse for any of CONTRACTOR's costs or expenses to deliver
any services/goods. Town shall not be responsible for any interest or late charges
on any payments from Town to CONTRACTOR.
c. CONTRACTOR is responsible for monitoring its own forces/employees/agents/
subcontractors to ensure delivery of goods/services within the terms of this
Agreement. TOWN will not accept or compensate CONTRACTOR for incomplete
goods/services.
Town of Los Altos Hills Page 1 of 5
Short form
Updated 4/26122
5. GENERAL TERMS AND QONDITIONS.
a. HOLD HARMLESS. CONTRACTOR agrees to indemnify, defend and hold
harmless the TOWN, its officers, agents and employees from any and all demands,
claims or liability of personal injury (including death) and property damage of any
nature, caused by or arising out of the performance of CONTRACTOR under this
Agreement. With regard to CONTRACTOR'S work product, CONTRACTOR
agrees -to indemnify, defend and hold harmless the TOWN, its officers, agents and
employees from any and all demands, claims or liability of any nature to the extent
caused by the negligent performance of CONTRACTOR under this Agreement.
b. INSURANCE. CONTRACTOR shall file with the TOWN a certificate of insurance
before commencing any services under this Agreement as follows:
WORKERS COMPENSATION INSURANCE: Minimum statutory limits.
il. COMMERCIAL GENERAL LIABILITY AND PROPERTY DAMAGE
INSURANCE: General Liability and Property Damage Combined.
$1,000,000.00 per occurrence Including comprehensive form, personal
injury, broad form personal damage, contractual and
premises/operation, all on an occurrence basis. If an aggregate limit
exists, It shall apply separately or be no less than two (2) times the
occurrence limit.
iii. AUTOMOBILE INSURANCE: $1,000,000.00 per occurrence.
iv. ERRORS AND OMISSIONS INSURANCE: $1,000,000.00 aggregate.
v. NOTICE OF CANCELLATION: The City requires 30 days written notice
of cancellation. Additionally, the notice statement on the certificate
should not include the wording "endeavor to" or "but failure to mail such
notice shall impose no obligation or liability of any kind upon the
company, its agents or representatives."
A. CERTIFICATE OF INSURANCE: Prior to commencement of services,
evidence of insurance coverage must be shown by a properly executed
certificate of insurance and it shall name "The Town of Los Altos Hills,
its elective and appointed officers, employees, and volunteers" as
additional insureds.
vii. To prevent delay and ensure compliance with this Agreement, the
Insurance certificates and endorsements must be submitted to:
Town of Los Altos Hills Page 2 of 5
Short form
Updated 4126/22
Town of Los Altos Hills
26379 Fremont Road
Los Altos Hills, CA 94022
c. NON-DISCRIMINATION. No discrimination shall be made in the employment of
persons under this Agreement because of the race, color, national origin, age,
ancestry, religion or sex of such person.
d. INTEREST OF CONTRACTOR. It is understood and agreed that this Agreement
is not a contract of employment and does not create an employer-employee
relationship between the TOWN and CONTRACTOR. At all times
CONTRACTOR shall be an Independent contractor and CONTRACTOR is not
authorized to bind the TOWN to any contracts or other obligations without the
express written consent of the TOWN. In executing this Agreement,
CONTRACTOR certifies that no one who has or will have any financial Interest
under this Agreement is an officer or employee of TOWN.
e. CHANGES. This Agreement shall not be -assigned -or transferred without advance
written consent of the TOWN. No changes or variations of any kind are authorized
without the written consent of the City Manager. This Agreement may only be
amended by a written instrument signed by both parties.
f. TERMINATION. This Agreement may be terminated by TOWN upon seven (7)
days written notice to CONTRACTOR. Monies owed for work satisfactorily
completed shall be paid to CONTRACTOR within 14 days of termination.
g. RECORDS. All reports, data, maps, models, charts, studies, surveys,
calculations, photographs, memoranda, plans, studies, specifications, records,
files, or any other documents or materials, in electronic or any other form, that are
prepared or obtained pursuant to this Agreement and that relate to the matters
covered hereunder shall be the property of the TOWN. CONTRACTOR hereby
agrees to deliver those documents to the TOWN at any time upon demand of the
TOWN. It is understood and agreed that the documents and other materials,
including but not limited to those described above, prepared pursuant to this
Agreement are prepared specifically for the TOWN and are not necessarily
suitable for any future or other use. Failure by CONTRACTOR to deliver these
documents to the TOWN within a reasonable time period or as specified by the
TOWN shall be a material breach of this Agreement. TOWN and CONTRACTOR
agree that until final approval by TOWN, all data, plans, specifications, reports and
other documents are preliminary drafts not kept by the TOWN in the ordinary
course of business and will not be disclosed to third parties without prior written
consent of both parties. All work products submitted to the TOWN pursuant to this
Agreement shall be deemed a "work for hire." Upon submission of any work for
hire pursuant to this Agreement, and acceptance by the TOWN as complete, non-
exclusive title to copyright of said work for hire shall transfer to the TOWN. The
compensation recited in Section 4 shall be deemed to be sufficient consideration
Town of Los Altos Hills Page 3 of 5
Short form
Updatod 4126122
for said transfer of copyright. CONTRACTOR retains the right to use any project
records, documents and materials for marketing of their professional services.
h. CONTRACT ADMINISTRATION. The TOWN hereby designates the Utility
Engineering Manager and the City Manager as Contract Administrator for this
agreement. The CONTRACTOR shall only take direction regarding the services
provided under this Agreement from the Contract Administrator. Furthermore,
CONTRACTOR agrees that the Contract Administrator shall be included any
meeting, teleconference or written communication between any Town
representative including Committee members and the CONTRACTOR. The
TOWN may modify the Contract Administrator at any time upon providing written
notice to the CONTRACTOR.
i. ENTIRE AGREEMENT. This Agreement represents the entire agreement
between the Parties. Any ambiguities or disputed terms between this Agreement
and any attached Exhibits shall be interpreted according to the language in this
Agreement and not the Exhibits.
6. INVOICING. Send all invoices to the contract coordinator at the address below.
This Agreement shall become effective upon its approval and execution by TOWN. In
witness whereof, the parties have executed this Agreement the day and year first written
above.
CONTRACT COORDINATOR and
representative for TOWN:
Melissa Elian
Assistant Engineer
Town of Los Altos Hills
26379 Fremont Road
Los Altos Hills, CA 94022
Town of Los Altos Hills
short fore,
Updated 4/26/22
CONTRACTOR:
By: 211 RR/2—
Signature Date
Javier Castaneda Owner
Print name, Title
TOWN OF LOS AL OS HILLS:
By: .�I I SIS
Peter Pirneiad,,,Oily Manager Date
Page 4 of 5
JC Tree Experts License #1057201 Family Owned & Operated Since 1986, Frilly Insured, Bonded etc.
Estimator: Javier Jr. 408-858-6123 Foreman: Javier Sr. 408-605-9896 Ictreel9900yahoo.com Address: 3277 South White Road,Box it304, San
Jose CA 95148
Date: 3/14/2025
Proposal #11227
Customer:
Contact: City of Los Altos Hills (Michael 650-531-5123)
11910 Rhus Ridge Rd, Los Altos Hills
Objective(s) line items/ Trees to be worked on:
1. Remove to ground level leaning damaged oak tree from path way leaning towards
driveway.
-Will Rake and Haul away Debris THAT WE CUT, special equipment such as
chainsaws, aerial lifts, stump grinders, chippers will be used and onsite.
-specifications & Guarantee:
JC Tree Experts provides special equipment & labor to complete in accordance with the below specifications.
1. Work is always performed with Certified Arborist on staff, Active State Contractors License, Liability insurance and Workers
Compensation Insurance with an Active Bond. (Always check contractors, your personal property may be at riskl)
2. Owners responsible for necessary permits. ( If Necessary and its mostly for removals or taking 25% or more foliage off any protected
tree) Unless other wise stated above (for example, offering to get tree permits myself for a small fee.)
3. Trees will be specified on description, and removal of foliage more than 25% of any canopy is not recommended (Usually Owners
Request), Not responsible for trees health decline, multiple factors play multiples roles in tree health. Drought especially, No tree should
be topped or severely cut back, it is malpractice to make large pruning cuts on certain trees, unless for good reason, wires, building
clearance, or shaping of disfigured tree, or else special requested by client. (Views, etc.) Pruning 25% foliage or more is not
recommended,
4. If stumps are to be grounded out, contractor or owner can mark for underground utilities and or irrigation pipes. If you don't know
where your irrigation pipes run, how will we? , 811 Ticket can be made easily through us( if stated in description,). Stump grinding
machine goes 12-16" deep, unless special request inAdditions, . changes- made by mutual agreement between owner and
contractor, will be an additional expense agreed upon. JC Tree Experts will perform according to the following work specifications.
Pricing guaranteed for 60 days.
Payment.
Client shall pay JC Tree experts Inc upon completion.
Amount: $23000.00 , Due upon completion.
Approved:
Signatures and Title.
JC Tree Experts (Javier
Castaneda.)
C�
Date
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C) JC Tree Experts UCC11SC #1057201 i'aniih (>wnefl \ Operated Since 1988. Fully insured, Bonded t!u.
Estimator: Javier Jr 408-858-6123 Foreman: Javier. Sr. 408-605-9896 ictnar?1990r6yahno.cnm Address: 3277 South 1White Rnad,Rox 11304, San
Jose CA 95148
Date: 9/4/2024
Proposal #10568
Customer:
Contact: Town Of Los Altos Hills
27210 Altamont Road, Los Altoa Hills
Objective(s) Bine items/ Trees to be worked on:
1. Three oaks in parking lot, over hanging low heavy limbs, reduce end weight, retract
back and thin.=$800.00
2. Sycamore in the start, reduce end weight, thin, shape canopy.=$900.00
3. Olive tree, reduce, shape, thin.=$450.00
4. Large Oak down in the bottom, reduce end weight, crown reduce shape
thin.=$2,600.00
5. Oak by back benches by field of horses down below, retract 3 branches, reduce end
weight.=$350.00
6. Oak that's heavy, way at the end, down below, reduce end weight thin
shape.=$1,400.00
7. Large willow tree, reduce end weight, crown reduce, shape, thin.=$2,000.00
8. Two eucalyptus, start of downhill decline, reduce end weight, thin,
shape.=$1,600.00
9. Prune little pine tree between horse stalls.=$800.00
10. Eucalypus by 1st large field, reduce end weight, thin and shape.=$1,100.00
11. Oak tree by large field on top as well, reduce end weight, balance, thin .=$600.00
-Will Rake and Haul away Debris THAT WE CUT, special equipment such as
chainsaws, aerial lifts, stump grinders, chippers will be used and onsite.
-Specifications & Guarantee:
JC Tree Experts provides special equipment & labor to complete in accordance with the below specifications.
1. Work is always performed with Certified Arborist on staff, Active State Contractors License, Liability insurance and Workers
Compensation Insurance with an Active Bond. (Always check contractors, your personal property may be at risk!)
2. Owners responsible for necessary permits. ( If Necessary and its mostly for removals or taking 25% or more foliage off any protected
tree) Unless other wise stated above (for example, offering to get tree permits myself for a small fee.)
3. Trees will be specified on description, and removal of foliage more than 25% of any canopy is not recommended (Usually Owners
Request). Not responsible for trees health decline, multiple factors play multiples roles in tree health. Drought especially, No tree should
be topped or severely cut back, it is malpractice to make large pruning cuts on certain trees, unless for good reason, wires, building
clearance, or shaping of disfigured tree, or else special requested by client, (Views, etc.) Pruning 25% foliage or more is not
recommended.
4. If stumps are to be grounded out, contractor or owner can mark for underground utilities and or irrigation pipes. If you don't know
where your irrigation pipes run, how will we? , 811 Ticket can be made easily through us( if
stated in description.). Stump grinding machine goes 12-16" deep, unless special request
inAdditions, . changes- made by mutual agreement between owner and contractor, will be \,I V,sc I;, It r nA ply H
an additional expense agreed upon. JC Tree Experts will perform according to the following 7,
work specifications. Pricing guaranteed for 60 days.
I\II.IINA'rl It IC tinr'l l'.1'7'
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JC Tree Experts License #1057201 Family Owned & Operated Since IJBti, Fully insured, Bonded etc.
Payment:
Client shall pay JC Tree experts Inc upon completion.
Amount: , Due upon completion.
Approved:
Signatures anti Title. Date
JC Tree Experts (Javier
Castaneda.) r/
JC Tree Experts i..ice ISE #1.05720 1 i'+Hmily Owned & Operated Since 1986, Fully InNure+d, Bonded (Illi.
Atlanta Inwmneo S(okamg0
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EXHIBIT B
JC Tree Experts License #1057201
Estimator: Javier Jr. 408-858-6123 Foreman: Javier Sr. 408-605-9896 ictree1990nyahon.com Address: 3277 South White Road,Box #304, San
Jose CA 95148
Date: 3/26/2025
Proposal #11262
Customer:
Contact: Town Of Los Altos Hills
27210 Altamont Road, Los Altos Hills
Objective(s) line items/ Trees to be worked on:
1. Prune extra pistachio tree, prune to crown reduce, shape and thin.
-Will Rake and Haul away Debris THAT WE CUT, special equipment such as
chainsaws, aerial lifts, stump grinders, chippers will be used and onsite.
-specifications & Guarantee:
JC Tree Experts provides special equipment & labor to complete in accordance with the below specifications.
1. Work is always performed with Certified Arborist on staff, Active State Contractors License, Liability insurance and Workers
Compensation Insurance with an Active Bond. (Always check contractors, your personal property may be at risk!)
2. Owners responsible for necessary permits. ( If Necessary and its mostly for removals or taking 25% or more foliage off any protected
tree) Unless other wise stated above (for example, offering to get tree permits myself for a small fee.)
3. Trees will be specified on description, and removal of foliage more than 25% of any canopy is not recommended (Usually Owners
Request). Not responsible for trees health decline, multiple factors play multiples roles in tree health. Drought especially. No tree should
be topped or severely cut back, it is malpractice to make large pruning cuts on certain trees, unless for good reason, wires, building
clearance, or shaping of disfigured tree, or else special requested by client. (Views, etc.) Pruning 25% foliage or more is not
recommended.
4. If stumps are to be grounded out, contractor or owner can mark for underground utilities and or irrigation pipes. If you don't know
where your irrigation pipes run, how will we? , 811 Ticket can be made easily through us( if stated in description.). Stump grinding
machine goes 12-16" deep, unless special request inAdditions, . changes- made by mutual agreement between owner and
contractor, will be an additional expense agreed upon. JC Tree Experts will perform according to the following work specifications.
Pricing guaranteed for 60 days.
Payment:
Client shall pay JC Tree experts Inc upon completion.
Amount: $400.00 , Due upon completion.
Approved:
Signatures and Title.
JC Tree Experts (Javier
Castaneda.)
WE -10110A
Date
,TERN CFln pIr
MWMW
INTERNATIONAL SOCIETY
OF ARBORICULTURE
JC
Tree Experts License #107201 Family Owned & Operated Since 1986, Fully insured, Bonded etc:.
CERTIFICATE OF LIABILITY INSURANCE
THIS CERTIFICATE IS ISSUED A$ A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON TIIE CERTIFICATE HOLDER. THIS
CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES
BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER($), AUTHORIZED
REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER,
IMPORTANTi If tho Cer1111Cato holder Is an ADDITIONAL INSURED, file pollcy(las) must have ADDITIONAL INSURED provisions or be endorsed.
If SUBROGATION IS WAIVED, @uU)oct to B"' (arms and conditions of rile policy, earloln pollcles may roqulro an endorsement. A statement on
this Olt as'.If not Ceder rl Bill. b 1hn caHillealo holder in Ilou of such undorsemont e .
PRODUCER onid .$coda
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Aslorm Insurance BoXomgo i
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21761th.Al.,aWn. Ste 102 slirlpinsunnlcot$pyihw.cDm
Sun Joso, GA05120.AODaEBs:_�_..._..._.....—.__T.�..,_.. T_—
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JChas Exalley Inc. JN84RCRp.t__�__._
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3178 HDIllnpo Valley pr. .11,4489.$81__._......._._._—__
San Jose, CA 95148 _____—___.__._._
COVERAGES CERTIFICATE NU ERI REVISION NUMEERI
THIS IS 10 DEItTIFY THAT THE POMOIES OF IN$URANCG 418TED OCLOW HAVE BEEN ISSUED TO TIIC INSURED NAMED ABOVE FOR TIIE POLICY PERIOD
INSWATDD. NOTWININTAI IND ANY REQUIREMENT, TERM pR CONDITION OF ANY CONTRACT OR 0711ER DOCUMENT WITH RESPECT TO WHICH THIS
CERTIFICATE MAY OR ISSUED OR MAY PERTAIN, THS INSURANCE AFFORDED BY THE POLICIES DESCRIBED HELAWN IS $UBJEOT TO ALL THE TERMS,
EXCLUSIONS AND CONDITIONS Oil SUCH POLICIES. LIMITS 0HQWH MAY HAVEOUEN RCUUCED BY PAID CLAIM$.
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ACORD 28 (20181031 The ACORD namo and ratio aro rodlslorod marks of ACORD
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THIS CERTIFICATE IS ISSUED AN A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER,THIS
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BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRAOT BETWEEN THE ISSUING INSURER(S), AUTHORIZED
REPRESENTATIVE OR PRODUCER, AND THE OERTIFIOATE HOLDER,
SHOULD ANY OF TIIE ABOVE OESCRIDEO POLICIEB BE CANCELLED BEFORE
PABOU"
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700 E Street
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THE EXPIRATION DATE THEREOF, NOTICE WILL no DELIVERED IN
IN9URER,IBjAFFORCIr O a VEMOe 1(AICtl
ACCORDANCE WITHTHEPOLICY PROVI$IONS.
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ACORD 28 (20181031 The ACORD namo and ratio aro rodlslorod marks of ACORD
-1 CERTIFICATE OF LIABILITY INSURANCE`":;;"�""Y""'
THIS CERTIFICATE IS ISSUED AN A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER,THIS
CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES
BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRAOT BETWEEN THE ISSUING INSURER(S), AUTHORIZED
REPRESENTATIVE OR PRODUCER, AND THE OERTIFIOATE HOLDER,
IMPORTANT'If the CONIIIDato holder is an ADDITIONAL INSURED, Ileo pollay(loe) must have ADDITIONAL INSURED RovistOnB or be eldareLid,
ItsUDROOATION IS WAIVED, aU1J)eel 10 the loans and cORUllian9 of Hee policy, oertain Palle so may roqulro an ondor4emont. A stolem.at on
this cortllloalo does not Connor rl his to Iho—tilicato an=
In Iicu of such ondorsamonl a .
PABOU"
LBOd'";` Choloe Insurance SBNICes
700 E Street
Seurament0 CA 06814
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