HomeMy WebLinkAboutResolution 15-25 with Amended Council Work Plan for 2024-25RESOLUTION 15- 25
RESOLUTION APPROVING 2024-25 AMENDED CITY COUNCIL WORK PLAN
WHEREAS, the City Council engages in a priority setting session to create a work plan for the year
ahead; and
WHEREAS, staff assembles a proposed work plan taking into consideration projects that
Councilmembers, Committees, and staff would like to accomplish during the year; and
WHEREAS, the Work Plan consists of both mandated projects that are required to be completed by the
County, State, and Federal governments, as well as other highly desired projects; and
WHEREAS, on January 29, 2025, staff presented an amended work plan for the two-year cycle of 2024-
25; and
WHEREAS, through deliberation the City Council and staff have amended the work plan to
accommodate the views of the Council and the bandwidth of staff.
NOW THEREFORE, the City Council of the Town of Los Altos Hills hereby approves of the attached
Amended Council Work Plan for 2024-25.
The above and foregoing Resolution was passed and adopted by the City Council of the Town of Los
Altos Hills at a Regular meeting held on 20th of February 2025 by the following vote:
AYES: Tyson, Swan, Tankha, Bhateja, Mok
NOES:
ABSTAIN:
ABSENT:
ATTEST:
BY:
Kavita Tankha, Mayor
Resolution 15-25
CITY COUNCIL STRATEGIC PRIORITIES IMPLEMENTATION PLAN
as of
VALUE/PRIORITY AREA: Protect & Maintain Infrastructure
POLICY VALUE STATEMENT: Maintain and expand Town assets through new technology and processes
INITIAL QUARTER
UPDATED
Budget Asks
KEY PROJECTS/INITIATIVES
KEY OUTCOME
MILESTONES FOR 2024-25
OF COMPLETION
QUARTER OF
LEAD
COMMITTEE
DEPARTMENT
INVOLVEMENT
COMPLETION
Summerhill Avenue Pathway - Phases Z & 3
Construct Summerhill Pathway
Design
Q2 2024
Q3 2025
Obtain encroachment permit from Santa Clara County and City
Q2 2024
Q4 2025
Public Works
Pathways
of Los Altos
Construct Phase Z & 3
Q3 2024/2025
Q3 2026
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between the eity EA LA and the Town
Pathway Fee Nexus Study
Update the pathway fee
Complete fee nexus study
Q2 2024
Q2 2025
Public Works
FIC /Pathways
Develop Long -Term Pathways Improvement
Develop long-term plan for pathways
Q4 2024
Q4 2025
Plan
Middle Fork to Maple Leaf Court Path
Construct Middle Fork to Maple Leaf Court
CEQA - Initial Study
Q3 2024
Q4 2025
$
Path
Update Master Paths Plan
Q3 2024
Q1 2026
$200K -$300K
Public Works
Pathways
Design/Environmental
Q3 2025
TBD
(increased)
Construction
Q4 2025
TBD
Work with the Pathways Committee to reprioritize
Miscellaneous Pathways - Build offroad and
Design offroad paths
QZ 2024
Q1 2025 Partial
the order of pathways to be worked on
roadside pathways prioritized by the Pathways
Construct offroad paths
Q4 2024
Q2 2025 partial
throughout the year
Committee such as nee_ .-_eelk Exteig5ioi. to
Na Dawn Ridge to Hilltop, Zappenity
Design roadside paths
QZ 2025
Q3 2025 Partial
Construct roadside paths
Court to Central Drive, Moody to Altamont,
and Burke Lane to Robelda for offroad paths;
and Robleda Road, Magdelena Avenue,
Fremont Road, and west side of Manuella
Road for roadside pathways; Review
appropriate design and alignment for Pathway
Public Works
Pathways
on Page Mill /Via Feliz (easy half which dead -
ends into private property) with Pathways
Q4 2025
Q3 2026 Partial
Committee and Old Page Mill to Christopher
Lane Path once easement is obtained
Continue Replacement of Road Signage across the
Meet State's reflective code requirement
Sign replacement
Q4 2024 & 2025
no change
Public Warks
Town
Annual Pavement Rehabilitation and Drainage
FY 2024/25 Street Repair Project
Design
Q2 2024
no change
Improvement
Annual Storm Drain Improvements Program
Heritage House Remodel
Corporation Yard Improvements
Sewer Rehabilitation and Repair
Matadero Creek
Undergrounding Utilities - EI Monte Rule 20A
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CITY COUNCIL STRATEGIC PRIORITIES IMPLEMENTATION PLAN
as of
FY2025/26 Street Repair Project
Maintenance and improvements of Town's SD
infrastructure
Improve Heritage House for multi-purpose use
Purchase and install a Conex container for
additional storage space needed
Locker Room Improvements
Master Plan for Corp Yard Buildi
2025 Sewer CIP
Complete Matadero Creek Erosion Project
Mitigation Measures for the Matadero Creek
Erosion Project
Finalize design and construction for the EI
Monte Fire Station Undergrounding Project
(Rule 20A)
Civic Center Improvements Finalize recommendation and obtain direction
from Council; Increased workspace for Town
Staff to address community needs
Town Facilities Energy Efficiency Assessment (now Finalize recommendation and obtain direction
to include Council Chamber HVAC Electrification). from Council
Formally scaled down goal
Town Hall Electrical Panel Upgrade
Town Hall Facility Security Camera Upgrade
Upgrade Main Electrical Panels for Town Hall
with Battery Backup System
Bring all Town facility security systems under
one platform
Construction
Q4 2024
no change
Design
Q2 2025
Q1 2026
Construction
Q4 2025
Q2 2026
Asset Management for Storm Drain System (Phase 1)
Q3 2024
Q3 2025
Design of Annual Storm Drain Improvements CIP
Q2 2024 & 2025
TBD
Construction of Annual Storm Drain Improvements CIP
Q3 2024 & 2025
TBD
Design
Q3 2024
no change
Secure funds for construction
Q3 2024
no change
Construction
Q3 2025
no change
Purchase and Install
Q3 2024
Q2 2025
Design (Phase 1)
Q2 2024
Q2 2025
Construction (Phase 1)
Q2 2025
Q4 2025
Master Plan
Q4 2024
complete
Design
Q2 2024
Q4 2024
Construction
Q4 2024
Q3 2025
Construction
Q4 2024
Q3 2025
Mitigation Measure
QZ 2025
Q1 2025
Design
Q1 2024
complete
Construction
Q2 2025
no change
Undergrounding of Overhead Facilities by Utility Companies
Q3 2025
no change
Obtain Council direction
QZ 2024
no change
Design
TBD
no change
Construction
TBD
no change
Conduct Study
Q12024
Q12026
Installation
Q12024
complete
Town Hall
QZ 2024
Q4 2025
Westwind Barn
Q3 2024
Q4 2026
Public Works
Public Works
History/
Public Works Emergency
Preparedness
and Response
Public Works
Public Works
Public Works
Public Warks Underground
Subcommittee
Town Hall
Public Works Subcommittee/
PC
City
Environmental
Managers/Public
Initiative
Works
City
Environmental
Manager/Public
Initiative
Works
City Manager
CITY COUNCIL STRATEGIC PRIORITIES IMPLEMENTATION PLAN
as of
LEGEND
$ New Budget Appropriations or Proposed for FY25-
26
Prioritization Date Change
New Project/initiative
Corp Yard
Q4 2024
Q4 2027
Council Chambers Audio/Video Upgrade
Council Chambers A/V Upgrade
Construction
City Clerk/Public
812024
completed
Works
Purissima Park Improvement Program
Purissima Park Improvements
Fence repair for Fields 2 & 4
Q4 2024 & 2025
Q4 2025
Public Warks
Parking lot maintenance
Q3 2024
Q3 2025
Westwind Community Barn Improvement
Westwind Community Barn facility
Lower Arena repair
Q3 2024
Q3 2025
improvements
Public Warks
Paddock repair
Q3 2024 & 2025
Q4 2025
Broadband
Install fiber broadband network at priority
Complete Installation
Q4 2025
no change
Public Warks
Tech
areas
Palo Alto and Los Altos Sewer Processing &
Investigate LAH share of RWQCP Operations
Research and formulate a negotiations strategy {starting in July
$
Conveyance Charges Negotiations
and l Capital Expense and Markup from Palo
2025}
NEW
Q4 2025
Public Warks
Ad Hoc
$60k to $150k
Alto and Los Altos
Enter into negotiations with PA and LA with potential additional
studies required.
NEWQ1
2026
Public Warks
Ad Hoc
$
Fleet & Equipment Procurement
Replace 15+ year old trucks and equipment
Replace Ford F250
NEW
Q2 2025
Public Works
—$120K
Replace Dodge Dakota/Superintendent Truck w/ Electric
(included in Mid-
Vehicle {Lease or Buy}
NEWQ4
2025
Public Warks
Year Budget
Adjustment)
LEGEND
$ New Budget Appropriations or Proposed for FY25-
26
Prioritization Date Change
New Project/initiative
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CITY COUNCIL STRATEGIC PRIORITIES IMPLEMENTATION PLAN
as of
VALUE/PRIORITY AREA: Promote Public Safety
POLICY VALUE STATEMENT: Maintain the high level of public safety in the Town.
Budget Asks
KEY PROJECTS/INITIATIVES
KEY OUTCOME
MILESTONES FOR 2024-25
INITIAL QUARTER
NI COMPLETION
UPDATED
QUARTER OF
COMPLETION
LEAD
DEPARTMENT T
COMMITTEE
INVOLVEMENT
Public Safety
Decrease the amount of burglaries in Town
Renew or Terminate Private Security Contract
2024 Q2
complete
CMD
Tech
Revise ALPR Policy
2024 Q2
complete
Emergency Preparedness
Keep the Town Safe and prepared for
Update the EDP
2024 Q4
2025 Q4
emergencies
Update the Evacuation Annex
2025 Q4
no change
CMD
EPRC
Install redundant ISP to Town Hall
2024 Q4
complete
Complete Safety Element
Have a completed GP Element
Creation of a Draft Document
2025 Q2
2025 Q4
CDD
EPRC
"$10K
Fire Hazard Severity Zones Update
State is mandating cities to update their Fire
Hazard Severity zones
Update Maps, Committee(EDPC), PC, CC 1st and 2nd reading
NEW
2025 Q2
CMO CDD
EPRC
Emergency Communication items from the EPRC
{Sound Study, ALERT SCC}
Improve the Town's emergency response
framework
Improve usage of AlertSCC as our primary emergency mass
notification system,
NEW
Q4 2025
CMD
EPRC
Implement audible alerts to augment emergency notification
NEW
q4 2025
CMO
EPRC
"$130K
Mobilize initiative to recognize LAH emergency action leaders
NEW
q4 2025
CMO
EPRC
Establish an alternate emergency communications network
NEW
q4 2025
CMO
EPRC
HIZ (Home Ignition Zone)
focuses on reducing wildfire risks by modifying
possible code amendment
TBD
the immediate surroundings of a property to
prevent ignition from embers and radiant heat
NEW
2025 Q4
CDD
EPRC
LEGEND
$ New Budget Appropriations or Proposed for FY25-
26
Prioritization Date Change
CITY COUNCIL STRATEGIC PRIORITIES IMPLEMENTATION PLAN
as of
VALUE/PRIORITY AREA: Increase Effective Service Delivery & Governance
POLICY VALUE STATEMENT: Advance Town operations to better serve the community
UPDATED
Budget Asks
KEY PROJECTS/INITIATIVES
KEY OUTCOME
MILESTONES FOR 2024-25
INITIAL QUARTER
QUARTER OF
LEAD
COMMITTEE
OF COMPLETION
DEPARTMENT
INVOLVEMENT
COMPLETION
TRAKiT & eTRAKiT Upgrades
Increased efficiency from Planning and Building
Trakit Fee Schedule Indexing
2023 Q4
complete
CDD
Trakit Upgrade
2024 Q1
2025 Q1
CDD
Staff
Electronic Plan Storage
2024 Q1
complete
CDD
Trakit Electronic Submittals
2024 Q1
complete
CDD
Trakit Automated Scheduling (on Iine)
2023 Q4
complete
CDD
Trakit Automated Scheduling {online or phone app}
2024 Q4
ongoing
CDD
CLSB integration
2024 Q1
2025 Q1
CDD
Ownership record maintenance
2024 Q4
ongoing
CDD
Trakit GIS integration
2024 Q4
2025 Q2
CDD
Land Use Element Updates
Increased accuracy and efficiency from
Creation of Document
Planning Staff; satisfaction of HCD
2025 Q1
2026 Q1
CDD
PC
requirements
GIS Updates
Increased accuracy and efficiency from
Creation of Document
Planning Staff; satisfaction of HCD
2025 Q2
no change
CDD
requirements
Historic Preservation Process Update
Increased transparency and effectiveness of
Planning and Building staff regarding historic
preservation efforts
HC to prepare draft policy processes; CDD to review and
2024 Q2
2025 Q4
CDD
History
suggest edits needed to integrate into GP and Muni Code
Impact Fees Assessment
Complete an assessment of current impact
Prepare draft fee study
fees as the basis to assess whether new or
2025 Q4
no change
CDD
FIC
revised fees are warranted
Heat Pump Rebates
Promote the use of heat pumps
Continue to offer rebates for the instillation of Heat Pumps
Ongoing
ongoing
CDD
EIC
Electrification Assessments
Promote electrification of homes
Continue to offer rebates for electrification assessments
Ongoing
ongoing
CDD
EIC
Reach Codes 2023
Adopt new reach codes for 2023 Code Cycle
Adoption of Reach Codes
2024 Q1
complete
CDD
EIC
Reach Codes 2025
Adopt new reach codes for 2025 Code Cycle
Research expected Code amendments; prepare preliminary
outline for Code updates
2025 Q4
no change
CDD
EIC
Leaf Blower Regulation Implementation
Enforce Town's new leaf blower regulations
Enforce Leaf Blower Regulation through public education and
outreach campaign
Ongoing
ongoing
CDD
EIC
Deposit/Permit Tracking Report
Track Deposit accounts for building, planning
Completion of Report
2024 Q1
2025 Q1
and public works
CDD
FIC
Refunds
ongoing
ongoing
Permit Fee Audit Study
Audit Building Permit Fees and issues refunds
Permit Fee Audit
if necessary
2024 Q2
2025 Q2
CDD
FIC
CITY COUNCIL STRATEGIC PRIORITIES IMPLEMENTATION PLAN
as of
Cost for Service Study
Complete a Cost for Service Study which is the
basis to evaluation new fees
Solicit consultant support, execute contract to prepare Study
2025 q2
no change
ASD CDD
FIC
New Building Permit Fee Schedule
Update the Town's Building Fee Schedule in
line with the new COS Study
Solicit consultant support, execute contract to prepare draft Fee
Schedule
2025 Q2
no change
ASD CDD
FIC
PV Permit Streamlining - Solar App Plus
Streamline the PV Permitting process
Launch a e- perm itting solution for solar PV
2024 Q3
complete
CDD
EIC
Green House Gas Inventory
Complete a Green House Gas Inventory to
track GHG Emissions
Partner with EIC and CSG for completion of GHG Inventory
Ongoing
ongoing
CD❑
EIC
Adopt mid -year budget adjustment for FY2023-24
Q1-2024
complete
Adopt Biennial Budget for FY 2024-2026
Q2-2024
complete
FY 2024-2026 Two -Year Budget
Budget for the Town with Award
ASD
FIC
Apply for GFOA Budget Presentation Award for FY 2024-2026
Q2-2024
complete
Prepare interim audit FY 2023-2024
Q2-2024
complete
Prepare year end closing FY 2023-2024
Q3-2024
complete
FY 2024-25 Annual Financial Report
Financial Reporting Award
ASID
FIC
Adopt Annual Financial Reports FY 2023-2024
Q4-2024
complete
Apply for GFOA Financial Reporting Award FY 2023-2024
Q4-2024
complete
Prepare interim audit FY 2024-2025
Q2-2025
no change
Prepare year end closing FY 2024-2025
Q3-2025
no change
FY 2025-26 Annual Financial Report
Financial Reporting Award
ASID
FIC
Adopt Annual Financial Reports FY 2024-2025
Q4-2025
no change
Apply for GFOA Financial Reporting Award FY 2024-2025
Q4-2025
no change
Review and update existing Financial Policies
Q1-2025
no change
Create Financial Policy for uncollectible Accounts Receivables,
Financial Policies
Internal Control
stale dated checks or escheatment process, and Purchasing
Q1&Q2-2025
no change
ASD
FIC
Policy
Implement updated Financial Policies
Q3&Q4-2025
no change
Use and streamline functions of ERP system (Budget/Project
Accounting/Purchasing/AP/Fixed Asset)
Q1&Q2-2025
no change
ASD
Maximize functions of EPR system and change to
online payment
Internal Control
Change method of payment to vendors from paper check to
EFT/Direct Deposit/Bi IIPay by integrating with ERP system
Q1&Q2-2025
no change
ASD
Explore an Agenda Management System
Streamline the agenda process
Determine if the need for software exists.
Q2 2024
complete
Determine if the existing Civic Clerk or Laser -fiche can be used
Q2 2024
Q2 2025
Clerk
Tech
Research agenda management systems and select one
Q4 2024
Q3 2025
Explore Public Records Act Responsive Software
Assist in responding to PRA's in a timely
Determine if the need for software exists
Q2 2024
complete
manner. PRA's have increased in recent years.
Clerk
Tech
Research system and select one
Q3 2024
complete
2024 General Municipal Election
Run a successful election
Prepare by ordering supplies from MCA Direct; attend the
County's Orientation
Q2 2024
complete
Clerk
Nominations Open
Q3 2024
complete
Conduct Election
Q4 2024
complete
Annual records review 2X per year
Maintain the records according to the records
retention schedule
Hire consultant to assist with records retention destruction
Q2 2024
complete
CITY COUNCIL STRATEGIC PRIORITIES IMPLEMENTATION PLAN
as of
LEGEND
$ New Budget Appropriations or Proposed for FY25-
26
Prioritization Date Change
Hire consultant to assist with records retention/destruction
LI CI R
Q4 2024
complete
Al Use Policy
Prepare staff to use Al in work
Adopt Policy
Q1 2024
complete
CMO
Tech
Continue Employee Enhancement & Retention
Maintain Employees
Check-in on Cultural Reset Items - Stay Interviews + new round
Q3 ZOZ4�2025
OZ 2025
Program + On boarding new employees
CMO
Conduct Development Conversation Training
Q2 2024
complete
IT Managed Services RFP
Maintain our IT systems
Award a contract
Q2 2024
complete
CMO
Tech
Complete Organizational Assessment
Complete
Q2 2024
complete
CMO
Implement Recommendation
Q3 2024
complete
Increase efficiency from staff
Upgrade Phone System
Increase efficiency from staff
Research and implement
Q2 2024
complete
CMO
Internal Purchasing Policy
Internal purchasing policy for goods, services,
Council approval of Internal Purchasing Policy
Q3 2024
QZ 2025
ASD
FIC
and public works projects
$30K
Town Survey (formerly the CDD Survey)
Conduct a satisfaction survey of Town
Complete 6 digital surveys over the course of 12 months
NEW SCOPE
2026
CMO
operations
Q4
Expired Permit Management
Conduct an assessment of expired Town
Come up with a solution to handle ongoing permits in Town to
permits
catch them before they expire
NEW
Q4 2025
CDD
Code Enforcement Program Evaluation
Conduct an assessment of the Town's code
Produce recommendation to City Council on changes to the
TBD
enforcement operations
Code Enforcement Division to take affect next FY
NEW
Q4 2025
CDD
$
Upgrade the Town's Website
Refresh the Town's website with CivicPlus
Increase ease of navigation on the Town's Website
—$20K
NEW
Q4 2025
CMO
LEGEND
$ New Budget Appropriations or Proposed for FY25-
26
Prioritization Date Change