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HomeMy WebLinkAbout07/18/2024 Los Altos Hills Regular City Council Meeting Minutes Page 1 Thursday, July 18, 2024, 2024 Town of Los Altos Hills City Council Regular Meeting Minutes Thursday, July 18, 2024 Council Chambers, 26379 Fremont Road, Los Altos Hills, California Present: Mayor Stanley Q. Mok, Vice Mayor Schmidt, Council Member Linda Swan, Council Member George Tyson, Council Member Kavita Tankha Absent: None Staff: City Manager Peter Pirnejad, City Attorney Steve Mattas, City Clerk Arika Birdsong-Miller, Assistant to the City Manager Cody Einfalt, Interim Community Development Director Jay Bradford, Public Works Director WooJae Kim, and Finance Director Thomas Leung 1.CALL TO ORDER (6:00 P.M.) Mayor Mok called the meeting to order at 6:00 P.M. 2.ROLL CALL Mayor Stanley Q. Mok, Vice Mayor Lisa Schmidt, Council Member Linda Swan, Council Member George Tyson, Council Member Kavita Tankha were present. 3.PLEDGE OF ALLEGIANCE - Recited 4.AGENDA REVIEW The agenda was approved as presented. 5.PRESENTATIONS AND APPOINTMENTS A.Reappointment to the Community Relations Committee- Council Member Tankha made a motion to reappoint Rajiv Bhateja to the Community Relations Committee. Council Member Swan seconded the motion. Approved, Vote 5-0. B.Appointment to the Joint Volunteer Service Awards Committee – Vice Mayor Schmidt made a motion to appoint Benjamin Gikis to the Joint Volunteer Service Awards Committee. Council Member Swan seconded the motion. Approved, Vote 5-0. 6.PRESENTATIONS FROM THE FLOOR 1.John Swan, Los Altos Hills, spoke about Building Endowments for LAH, Foothill College, and the Greater Silicon Valley by Creating The Silicon Valley Community Chest. Mr. Swan proposed a hybrid business model where LAH and its residents partners with the community to create value and then have an equity position in that value creation. It is a combination of a donor-advised philanthropic giving program combined with an effort to commercialize ideas. The focus will be to form a coalition made up of public-private partners that will collaborate to help create value Los Altos Hills Regular City Council Meeting Minutes Page 2 Thursday, July 18, 2024, 2024 and then will enjoy an equity position in that value creation. The working title for the model is the Silicon Valley Community Chest (SVCC). This model is based heavily on the original Joint Venture: Silicon Valley (JVSV) methodology of creating a public/private/academic/community hybrid coalition AND off of Stanford University’s Endowment building model. Mr. Swan further explained that Community Chest is an innovative approach to fostering collaboration and engagement while growing the participant’s endowment as a byproduct. It is our version of the Amish Barn Raising model. The legal entity will likely be a private-public strategic alliance in the form of an LLC/non-profit. 7.CONSENT CALENDAR Council Member Tankha made a motion to approve the Consent Calendar removing Item 7J. Council Member Tyson seconded the motion. APPROVED, VOTE 5-0 A.Approval of Regular City Council Meeting Minutes – June 20, 2024 (Staff: A. Miller) APPROVED, VOTE 5-0 B.Review of Disbursements: May 2024 (Staff: P. Pirnejad) APPROVED, VOTE 5-0 C.Approval of Treasurer’s Report for the Month End May 2024 (Staff: P. Pirnejad) APPROVED, VOTE 5-0 D.Resolution Approving an Amendment to the Los Altos Hills Classification Plan and Salary Schedule Effective Fiscal Year 2024-25 to Establish a New Classification Title and Salary Range for Senior Public Works Inspector and Approving the Public Works Inspector/ Senior Public Works Inspector Series Job Specifications (Staff: W. Kim) APPROVED, VOTE 5- 0 E.Resolution Accepting Open Space Easement Agreement at 11170 Magdalena Road; Lands of The Taori Family Trust; File #SD23-0050 (Staff. B. Evanson) APPROVED, VOTE 5- 0 F.Resolution Accepting Open Space Easement Agreement at 10701 Magdalena Road; Lands of Ng; File #SD22-0042 (Staff. B. Evanson) APPROVED, VOTE 5-0 G.Resolution Accepting Open Space Easement Agreement at 22560 Ravensbury Avenue; Lands of 22560 Ravensbury Avenue LLC; File #SD20-0045 (Staff. B. Evanson) APPROVED, VOTE 5-0 H.Resolution Approving the Amended and Restated Funding Agreement between the Town of Los Altos Hills and Santa Clara Valley Transportation Authority for 2016 Measure B Bicycle and Pedestrian Education and Encouragement Program (Staff: W. Kim) APPROVED, VOTE 5-0 I.Resolution Awarding a Construction Contract for the 2024 Pavement Rehabilitation and Drainage Improvement Project to O’Grady Paving, Inc. (Staff: W. Kim) APPROVED, VOTE 5-0 Los Altos Hills Regular City Council Meeting Minutes Page 3 Thursday, July 18, 2024, 2024 J.Resolution Rejecting All Bids Received for the Matadero Creek Restoration and Bank Stabilization Project and Approving an Amendment to the Consultant Services Agreement with ENGEO for Additional Services (Staff: W. Kim) REMOVED FROM THE CONSENT CALENDAR K.Designation of a Voting Delegate and an Alternate Voting Delegate to the 2024 League of California Cities Annual Conference October 16-18, 2024 (Staff: A. Miller) APPROVED, VOTE 5-0 L.ITEM 7J- Resolution Rejecting All Bids Received for the Matadero Creek Restoration and Bank Stabilization Project and Approving an Amendment to the Consultant Services Agreement with ENGEO for Additional Services (Staff: W. Kim) APPROVED, VOTE 5-0 8.ONGOING BUSINESS A.Receive and Accept the Mid-Year Status Update on 2024 City Council Work Plan (Staff: C. Einfalt) – ACCEPTED, VOTE 5-0 **Assemblymember Evan Low provided an overview of proposed propositions and efforts made by the State of California to combat challenges around fire insurance, affordable housing, and giving cities and towns local control. Assemblymember Low also spoke about Proposition 36 which would impose harsher sentencing for people who commit drug and theft crimes ** B.Receive an Informational Update on the Corporation Yard Master Plan Study (Staff: W. Kim)- RECEIVED 9.PUBLIC HEARING - None 10.NEW BUSINESS A.Council Discussion and Staff Direction on how to Disperse the Community Service Grant Fund (Staff: P. Pirnejad) DISPERSED, VOTE 5-0 B.Resolution Authorizing Award of the Information Technology Managed Services and Authorize the City Manager to Enter into a 3-year Agreement with Eaton & Associates (Staff: C. Einfalt)- APPROVED, VOTE 5-0 11.STAFF REPORTS A.City Attorney - No report. B.City Clerk - Arika Miller reported that the filling period for the Town of Los Altos Hills General Election opened on July 15th and will close Friday, August 9th unless an incumbent doesn’t qualify then it will remain open until Wednesday, August 14th. Mrs. Miller reported that so far three people pulled papers: Rajiv Bhateja, Stanley Mok (Incumbent), and Linda Swan (Incumbent). She further shared that this information is Los Altos Hills Regular City Council Meeting Minutes Page 4 Thursday, July 18, 2024, 2024 updated daily on the Town’s website under the section titled ‘Election’. C.Finance Director Thomas Leung was introduced to the City Council. D. Interim Community Development Director Jay Bradford provided the Community Development Department's update to the Town Council at the July 18th meeting and focused on upcoming Housing Element Multi-Family Implementation efforts and schedule. Mr. Bradford stated that a presentation to the Planning Commission on August 1st will discuss the progress of developing Multi-family Residential Zoning, associated Objective Design Standards, and the accompanying California Environmental Quality Act (CEQA) review documents and process. This informational item will provide conceptual timelines for the project, preliminary details and parameters that will apply to the project, and how the three project components are related in terms of an overall project timeline. At this meeting, staff will seek input on the project details to refine the conceptual details into a formal project description and scope. This marks the start of the conversation that will require various forms of community engagement and will run through the remainder of 2024, with a conclusion scheduled for mid to late 2025. These issues, along with progress updates on the CEQA Environmental Impact Report (EIR) scoping and required Tribal consultations, will return to the Council in September or October, depending on Council availability. Along with the discussion on Multi-family Residential Zoning and Objective Design Standards, the Planning Commission will consider an ordinance amending Section 10- 2.301 of the Los Altos Hills Municipal Code. This amendment will establish process details for reviewing development projects by the Environmental Design and Protection Committee, the History Committee, the Open Space Committee, and the Pathways Committee, or any other standing committees with a relevant interest in a particular development project. E.Public Works Director WooJae Kim reported that Staff with the Technology Committee ad hoc members had the first negotiation meeting with Los Altos Hills Community Fiber last Friday, July 12. We made good progress in defining the scope for the agreement including extension to Town Hall and crossing of Highway 280 to Foothill College and beyond. Further discussions were held with the full Technology Committee yesterday on July 17. Another meeting with Community Fiber is scheduled for tomorrow. The final scope may depend on which portion of the fiber installation Foothill College will fund and routing options near Foothill College. The project team is aiming for September or October to return to the Council with a funding agreement for consideration. F.City Manager Peter Pirnejad presented the following: 1.A list of major contracts will soon be tomorrow, July 19th on the Town’s website alongside the City Manager’s signing authority log 2.The next quarterly will be a combined Quarterly and Recreation Guide targeting August 3.Welcome Thomas Leung as Finance Director Los Altos Hills Regular City Council Meeting Minutes Page 5 Thursday, July 18, 2024, 2024 4.Welcome Jay Bradford as the Interim CDD 5.August will not have a City Council Meeting, and staff is using the time to take some well-deserved time off. The staff available to the public and the council include: a.Cody Einfalt Acting as the City Manager in my absence as Assistant to the City Manager b.Jay Bradford will be acting as the Public Works Director 6.We are considering moving the October City Council meeting because it conflicts with the CalCities Annual Conference. Movie Night at the Park - WONKA  🗓️ Date: Friday, August 2  🕒 Time: Dinner: begins at 6:30 PM   Movie Run Time: 8:15–10 PM  📍 Location: Purissima Park  Adult Softball Game Prepare to cheer on your favorite team at the 6th Annual Los Altos Hills vs. Los Altos Softball Game! It's time to root, root, root for the home team and witness the thrilling showdown on the softball field. The winning team gets to proudly claim the Gleaming Glove Trophy! Join us for an afternoon filled with exciting plays, friendly competition, and the joy of supporting your local team.  🗓️ Date: Saturday, August 24 🕒 Time: 10 am - Noon 📍 Location: Rosita Park 401 Rosita Ave Los Altos, CA 94024 12.REPORTS FROM COUNCIL LIAISONS ON STANDING COMMITTEES, AD HOC COMMITTEES, AND COUNCIL MEMBERS ON OUTSIDE AGENCIES A.Status Report from All Council Members on Subcommittees and Outside Agencies Activities i.Council Member Tyson: a.Explained that the JPA with CHAC ending will come before the City Council in September. Council Member Tyson stated that the new JPA agreement with CASSY will also be presented to the City Council. b.Reported that the Undergrounding Committee contract has been awarded. c.Issued a Call for Action to Council to actively recruit volunteers for the committees. 13.REPORTS FROM COUNCIL, COMMISSION, AND COMMITTEE- INITIATED ITEMS A.History Committee Permission to advertise for the History of Horses and Pathways: Their Influence on Making Los Altos Hills a Connected Los Altos Hills Regular City Council Meeting Minutes Page 6 Thursday, July 18, 2024, 2024 Community on Sunday, September 29, 2024. APPROVED, Vote: 5-0. B.Los Altos/Los Altos Hills Joint Volunteer Award Committee’s Donation Request Council Member Swan made the motion to approve the donation request granting the additional $1,500 from the Reserve Fund. Council Member Tankha seconded the motion. Approved, Vote: 4-1. 14.ADJOURN The meeting was adjourned at 8:37 P.M Respectfully submitted, Arika Birdsong-Miller