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HomeMy WebLinkAbout1stAmend_LAH FacilitiesUseAgreement_VFINAL Los Altos Hills County Fire District Agreement Summary Sheet Original Agreement: • On March 19, 2024, the LAHCFD Board of Commissioners approved the Agreement between the Los Altos Hills County Fire District and the Town of Los Altos Hills for use of the Town of Los Altos Hills facilities and audio-visual equipment that had been reviewed and approved by County Counsel as to form and legality. https://www.lahcfd.org/download/march-19-2024-fire-district-commission- meeting/?ind=1710575060755&filename=20240319_LAHCFD_05F_LAH-Facilities-AV- Equipment-Agreement.pdf&wpdmdl=6504&refresh=6712be6e7edfd1729281646 Proposed First Amendment: • On November 19, 2024, the LAHCFD Board of Commissioners is considering an Amendment to the Agreement to extend the term of the Agreement to December 31, 2026, and to incorporate Exhibit E 2025 District Meeting Schedule, that has been reviewed and approved by County Counsel as to form and legality. Attachment: First Amendment to the Agreement between the Los Altos Hills County Fire District and Town of Los Altos Hills regarding use of the Town of Los Altos Hills facilities and audio-visual equipment Amendment No. 1 to LAH Facilities and A/V Equipment Use Agreement Page 1 AMENDMENT No. 1 TO THE AGREEMENT BETWEEN THE LOS ALTOS HILLS COUNTY FIRE DISTRICT AND TOWN OF LOS ALTOS HILLS REGARDING USE OF THE TOWN OF LOS ALTOS HILLS FACILITIES AND AUDIO-VISUAL EQUIPMENT THIS AMENDMENT No. 1 (“Amendment No. 1”) to the Agreement between the Los Altos Hills County Fire District and the Town of Los Altos Hills made and entered into on March 19, 2024 (“Agreement”) is made and entered into by and between the Los Altos Hills County Fire District (“District”) and the Town of Los Altos Hills (“Town”) as of the 19th day of November 2024. RECITALS WHEREAS, on March 19, 2024, District and Town entered into the Agreement regarding the use of the Town’s facilities and audio-visual equipment; and WHEREAS, the District and Town now desire to extend the term of the Agreement. In consideration of the covenants, conditions and promises hereinafter contained, to be kept and performed by the parties hereto, District and Town hereby agree that the following sections of the Agreement are amended as follows: 1. Section 2.1, TERM is hereby amended to read as follows: “This Agreement shall be retroactively effective starting on January 1, 2024, and will terminate on December 31, 2026, unless (a) earlier terminated pursuant to Section 2.2 or (b) extended pursuant to Section 2.3.” 2. Section 3.2, is hereby amended to add a second paragraph as follows: “The Town shall reserve and make the Areas available for all District Commission Meetings and LAH CERT meeting and activities as specified in the 2025 District Meeting Schedule, attached hereto and incorporated herein as Exhibit E. Additional meetings and activities will be added to the calendar as mutually agreed to in writing by the Parties pursuant to Section 3.1(a).” 3. All other terms of the Agreement shall remain unchanged and in full force and effect. If any conflicts exist between the Agreement and this Amendment No. 1, the terms of this Amendment No. 1 shall control. If there is any conflict in the terms of this Amendment No. 1 with the exhibits or attachments, then the provisions of this Amendment No. 1 shall control. 4. Counterparts; Electronic/Digital Signatures. This First Amendment may be executed in any number of counterparts, and all of such counterparts so executed together shall be deemed to constitute one and the same agreement, and each such counterpart shall be deemed to be an original provided all of the Parties have fully executed this Agreement. Unless otherwise Amendment No. 1 to LAH Facilities and A/V Equipment Use Agreement Page 2 prohibited by law or District policy, the Parties agree that an electronic copy of this Agreement, or an electronically signed Agreement, has the same force and legal effect as the Agreement executed with an original ink signature. The term “electronic copy of this Agreement” refers to a transmission by facsimile, electronic mail, or other electronic means of a copy of the original signed Agreement in a portable document format. The term “electronically signed Agreement” means the Agreement that is executed by applying an electronic signature using technology approved by the District. IN WITNESS WHEREOF, the District and Town have executed this Amendment No. 1 effective as of the date written above. LOS ALTOS HILLS TOWN OF LOS ALTOS HILLS: COUNTY FIRE DISTRICT: By: ___________________________ By:___________________________ Roger Spreen Date Peter Pirnejad Date LAHCFD President City Manager APPROVED AS TO FORM AND LEGALITY: By: ____________________________ Aaron Forbath Date Deputy County Counsel ATTEST: By:______________________________ Cori Vargas LAHCFD Clerk ATTACHMENTS: Attachment 1: Exhibit E – 2025 Meeting Schedule Aaron Forbath (Nov 18, 2024 09:01 PST) Aaron Forbath 11/18/2024 Peter Pirnejad (Nov 18, 2024 11:33 PST) Peter Pirnejad 11/18/2024Roger Spreen (Nov 20, 2024 12:49 PST) Roger Spreen 11/20/2024 11/20/2024 Amendment No. 1 to LAH Facilities and A/V Equipment Use Agreement Page 3 EXHIBIT E 2025 District Meeting Schedule LAHCFD Board of Commissioners Meetings To be held at Los Altos Hills Town Chambers Meeting Date Time January Regular Commission Meeting Tuesday, January 21, 2025 7:00 PM February Regular Commission Meeting Tuesday, February 18, 2025 7:00 PM March Regular Commission Meeting Tuesday, March 18, 2025 7:00 PM April Regular Commission Meeting Tuesday, April 15, 2025 7:00 PM May Regular Commission Meeting Tuesday, May 20, 2025 7:00 PM June Regular Commission Meeting1 Tuesday, June 24, 2025 7:00 PM July Regular Commission Meeting Tuesday, July 15, 2025 7:00 PM August Regular Commission Meeting Tuesday, August 19, 2025 7:00 PM September Regular Commission Meeting Tuesday, September 16, 2025 7:00 PM October Regular Commission Meeting Tuesday, October 21, 2025 7:00 PM November Regular Commission Meeting2 Tuesday, November 18, 2025 6:00 PM December Regular Commission Meeting Tuesday, December 16, 2025 7:00 PM 1The June 2025 meeting is the 4th Tuesday of the month. 2The November 2025 meeting begins at 6:00 p.m. Meeting times will be proceeded by a 1-hour set-up and allowed 1-hr after close of meeting to clean-up. LAH CERT Meetings and Activities To be held at Los Altos Hills Town Hall Chambers Meeting/Activity Date Time Meetings/Activities to be scheduled.