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Home My WebLink About04/04/2002 (2) Minutes of a Regular Meeting April 4, 2002 Town of Los Altos Hills City Council Regular Meeting Thursday, February 4, 2002, 6:00 P.M. Council Chambers, 26379 Fremont Road 1. CALL TO ORDER,ROLL CALL AND PLEDGE OF ALLEGIANCE Mayor Pro Tem Fenwick called the Regular Meeting of the City Council to order at 6:00 p.m. in the Council Chambers at Town Hall. Present: Mayor Pro Tem Fenwick and Councilmembers Cheng, Finn, and O'Malley Absent: Mayor Casey Staff City Manager Maureen Cassingham, City Attorney Sandy Sloan, Planning Director Carl Cahill, Administrative Services Director • Sarah Joiner 2. APPOINTMENTS AND PRESENTATIONS 3. PLANNING COMMISSION REPORT 4. CONSENT CALENDAR Item 4.2 removed (O'Malley) MOTION SECONDED AND CARRED: Moved by Finn, seconded by O'Malley and passed unanimously by all members present to approve the balance of the Consent Calendar, specifically: 4.1 Approved Warrants: $47,115.31 4.3 Adopted Resolution authorizing the Town's funding request to the State Department of Conservation's Division of Recycling for Beverage Container Recycling and Litter Clean-up Activities—Reso. #41-02 4.4 Approved Amendment to Fees per Agreement with Los Altos Garbage Company—Reso#42-02 • April 4, 2002 Regular City Council Meeting 1 4.5 Approved Revised Resolution Establishing Standing Committees and Adopting General and Special Rules Pertaining Thereto-Decreasing the Maximum Number of Members of the Parks and Recreation Committee from nine (9)to seven(7). Reso. #43-02 Item Removed: 4.2 Approval of request for extension of tentative map, Lands of Barth, 14350 Manuella Road—Reso. # O"Malley asked whether it was standard procedure when an applicant ran into problems with getting a subdivision,that the Town normally granted an extension. The Planning Director said that was correct. MOTION SECONDED AND CARRIED: Moved by O'Malley, seconded by Finn and passed unanimously by all members present to adopt Resolution#44-02 5. UNFINISHED BUSINESS 5.1 Update on Mayor's Goals 1) Break ground for a new Town Hall funded by resident donations. • Fenwick and the City Manager recently met with the neighbors, and he said he would meet with the Architect regarding a design that would be more acceptable to the neighbors. A fmal design will be presented at the next meeting. 2) Complete the building and planning fee study and revise fees in accordance with State law. The revised use fee study is scheduled for a second Council review on April 18, 2002. 3) Implement a Resident customer Satisfaction Survey Program. Fenwick said surveys are still being received and they seem quite positive. 4) Complete an analysis of all Town codes, policies and ordinances for consistency, relevance and conformance with the General Plan. The LUF Committee will make a presentation to the Planning Commission on April 11, 2002,regarding house siting, colors, landscape and outdoor lighting. 5) Have broadband internet access available to all residences. April 4, 2002 Regular City Council Meeting 2 • 6) Adopt and implement a town pathway policy which includes a specific five-year program for the new construction of along side the road paths and a plan which improves the maintenance and materials of current town pathways. The City Manager reported this was at a point of completion. 7) Complete the review of setbacks and height limits and revise town ordinances accordingly. A Public Hearing is scheduled for April 18, 2002. 8) Continue to explore alternatives to underground all utilities in Los Altos Hills. A large number of responses to surveys have been received. To date, 1,125 have been received. The City Attorney noted at the last Council meeting, discussion was held with regard to drafting language for an advisory measure for the November ballot. The City Attorney will discuss the election calendar with the City Clerk. O'Malley and the City Attorney planned to meet with the Bond Counsel and bring information back to the next Council meeting. 9) Adopt a plan for the highest and best use of town property for all town • residents. (Los Altos Hills owns 27 parcels totaling 168.04 acres of unused and/or underutilized property.) The Town is waiting for a final letter from Caltrans. 10) Approve a five-year capital spending budget to assure the infrastructure of the Town is sound. Completed. 11) Joint Meeting of the City Council and Planning Commission. Completed. 12) Data Base for Emergency Emails Completed. 5.2 Report on Little League modification of no parking regulations on Purissima Road • April 4, 2002 Regular City Council Meeting 3 The City Manager recommended the Council consider suspending enforcement of the • "No Parking" zone per the Little League's request and reserving right ht to rescind g that authorization should there be multiple complaints or a safety issue. She met with Deputy Valdez who indicated suspension of the two weekends was probably not enough of a test, and he asked if the Town would extend the test period for an additional two weeks. Council gave the City Manager direction to extend the test period for an additional two weeks. 6. NEW BUSINESS 6.1 Approval of an Agreement with Magellan Behavioral Health, Inc., for the Town's Employee Assistance Plan The Administrative Services Director asked the Council to approve a resolution authorizing the City Manager to execute an agreement with Magellan Behavioral Health, Inc. for the Town's Employee Assistance Plan. A survey was conducted of 12 local jurisdictions to find out what providers they were using and how much they were paying. The current provider, CONCERN offered services at a flat rate of$5,000 per year, whereas Magellan offered coverage for$1,073 per year. MOTION SECONDED AND CARRIED: Moved by O'Malley, seconded by Cheng and passed unanimously by all members present to adopt Resolution #45-02 • authorizing execution of an agreement with Magellan Behavioral Health, Inc. for employee assistance plan services. 6.2 2000-2001 Comprehensive Annual Financial Report/Audit The City Manager reported that the Finance and Investment Committee reviewed the report. The Administrative Services Director reported that the Finance and Investment Committee reviewed the financial statements and audit and recommended Council approval of the Financial Report. MOTION SECONDED AND CARRIED: Moved by Finn, seconded by O'Malley and passed unanimously by all members present to accept the Annual Financial Report. 6.3 Mid-Year Operating Budget for FY01-02 The Administrative Services Director reported that the Finance and Investment Committee reviewed the Mid-Year Operating Budget. Ms. Joiner summarized the staff report and explained changes that were made. MOTION SECONDED AND CARRIED: Moved by O'Malley, seconded by Finn and passed unanimously by all members present to adopt Resolution#46-02 amending the fiscal year 2002 Operating Budget to reflect the recommended mid-year • recommendations. April 4, 2002 Regular City Council Meeting 4 • 7. REPORTS FROM COMMITTEES, SUB-COMMITTEES, AND COUNCILMEMBERS ON OUTSIDE AGENCIES Cheng asked about approval of the budget for a half-time Park and Recreation employee. The City Manager reported that staff provided copies of a position description, and she held anecdotal meetings with the Park and Recreation Committee. The Park and Recreation Committee has not had time to analyze the materials to make a recommendation to the Council. She expected a recommendation on April 18, 2002. 8. STAFF REPORTS 8.1 City Manager 8.2 City Attorney 8.3 City Clerk 9. COUNCIL-MTIATED ITEMS 10. PRESENTATIONS FROM THE FLOOR Steve Popell, 14244 Amherst Court, Los Altos Hills, opposed putting the question of underground utilities on the ballot. Mr. Popell said people already paid for having • utilities underground and did not want to pay for it again. He said there would be motivated, organized opposition to the proposition if it was on the November ballot and recommended Council not got forward with a proposition. Dan Alexander, 27200 Elena Road, said it was important to keep the off road paths and it would be a mistake for the Town to give up the option to tie the paths together. Nancy Ewald, 26131 Altadena, questioned whether there would be another study session on the pathway process and whether the Pathway Committee would be included. Council was asked to delay any future abandonments of any off road path easements until the final map revision was completed. Jan Fenwick, 28011 Elena Road, felt it was a huge mistake to undue the paths that were currently used and walked. 11. PUBLIC HEARINGS 12. CLOSED SESSION: CONFVERENCE WITH LEGAL COUNSEL- ANTICIPATED LITIGATION: PURSUANT TO GOVERNMENT CODE SECTION 54956.9(b)-Initiation of Litigation—one case Council adjourned to Closed Session regarding litigation at 6:45 p.m. and reconvened at 7:05p.m. April 4, 2002 Regular City Council Meeting 5 12.A REPORT OUT OF CLOSED SESSION Council returned to open session to report, if necessary, any actions taken. No actions were taken. 13. ADJOURNMENT There being no further new or old business to discuss, the City Council Meeting was adjourned at 7:00 p.m. Respectfully submitted, Ruth Swanson for Patricia Dowd, City Clerk The minutes of the April 4, 2002 Regular City Council Meeting were approved at the April 18, 2002 Regular City Council Meeting. i • April 4, 2002 Regular City Council Meeting 6