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Home My WebLink About07/09/2009 Town of Los Altos Hills City Council Regular Meeting Minutes July 9, 2009 Council Chambers, 26379 Fremont Road CALL TO ORDER, ROLL CALL, AND PLEDGE OF ALLEGIANCE Mayor Mordo called the City Council Regular Meeting to order at 7:00 p.m. in the Council Chambers at Town Hall. Present: Mayor Jean Mordo, Mayor Pro Tem Dean Warshawsky, Councilmember Breene Kerr, Councilmember Rich Larsen and Councilmember Ginger Summit Absent: None Staff: City Manager Carl Cahill, City Engineer/Public Works Director Richard Chiu, Finance Director Nick Pegueros, Planning Director Debbie Pedro, City Attorney Steve Mattas, and City Clerk Karen Jost 1. REORGANIZATION OF THE CITY COUNCIL • Councilmember Kerr nominated Mayor Pro Tem Dean Warshawsky for Mayor. MOTION SECONDED AND CARRIED: Moved by Kerr, seconded by Larsen and passed unanimously to appoint Mayor Pro Tem Warshawsky to serve as Mayor for a term of nine months. The two consecutive shortened terms of nine months would facilitate the Council approved Mayoral rotation schedule that would culminate with the appointment rotation for Mayor and Mayor Pro Tem occurring in December of each year. The new cycle would begin in December 2010. MOTION SECONDED AND CARRIED: Moved by Larsen, seconded by Mordo and passed unanimously to appoint Councilmember Breene Kerr to serve as Mayor Pro Tem. Mayor Warshawsky advised the audience that speeches would be reserved for the Mayors' reception immediately following the City Council meeting. CONSENT CALENDAR Items Removed: Item#7 (Larsen) Item#11 (Chiu)Item#14 (Mordo) MOTIONED SECONDED AND CARRIED: Moved by Mordo, seconded by Larsen and passed unanimously to approve the remainder of the consent calendar, specifically: • I Approved City Council Regular Meeting Minutes July 9,2009 2. Approval of Meeting Minutes: City Council Regular Meeting—June 11, 2009 • 3. Notification of Fast Track Approval: Lands of Trembois; 10440 Albertsworth Lane (File #294-ZP-SD) A Request for a Site Development Permit for a 5,889 square foot Two-Story New Residence (maximum height: 26' 6") with a 2,762 square foot Basement and a 651 square foot New Pool Cabana and 912 square foot Swimming Pool. CEQA Review: Categorical Exemption per Section 15303(a) & (e) (Staff. N. Horvitz) • Appeal Deadline: July 15, 2009 4. Notification of Fast Track Approval: Lands of Margaretic; 23601 Hermoso; (File 4258-08-ZP-SD) A Request for a Site Development Permit for a 3,158 square foot First and Second Story Addition, a 94 square foot Basement Addition and Interior Remodel (maximum height: 28') CEQA Review: Categorical Exemption per Section 15303 (a) (Staff:N. Horvitz) • Appeal Deadline: July 22, 2009 5. Authorization of Prepayment of the 2009-2010 Town Contribution to the California Public Employee's Retirement System (Staff: N. Pegueros) 6. Adoption of Ordinance 516 Amending Title 6, Chapter 4 Sections 6-4.502 of the Los Altos Hills Municipal Code, Extending the Term of Sewer Reimbursement Agreements (Staff. R. Chiu) Motion to Waive Further Reading Motion to Adopt the Ordinance 8. Award of Contract: 2009 Pavement Rehabilitation Project(Staff. R. Chiu) Resolution No. 36-09 9. Award of Contract: Taaffe Pathway Project(Staff. R. Chiu) Resolution No. 37-09 10. Award of Contract for Sanitary Sewer Installation at Westwind Community Barn (Staff. R. Chiu) Resolution No. 38-09 12. Acceptance of the Round Pen Renovation Project at Westwind Barn as Complete (Staff. E. Christensen)Resolution No. 39-09 13. Acceptance of the Pine Lane Sanitary Sewer Diversion Project at Foothill Expressway (Staff. R. Chiu) Resolution No. 40-09' Items Removed: 7. Adoption of the 2009-2010 Employee Classification and Compensation Plan (Staff. N. Pegueros) Councilmember Larsen requested clarification on the item. Finance Director Nick • Pegueros reviewed the item with Council. Funds for the 2009 Employee Classification and Compensation Plan had been included in the recently adopted Fiscal Year 2009-10 2 Approved City Council Regular Meeting Minutes July 9,2009 Budget. Councilmember Larsen commented that he believed it would be prudent for the Council to monitor the Town's finances on a quarterly schedule. The Finance Director • acknowledged the request and reports will be scheduled for future Council meetings. It was noted that the most recent bids for CPI projects had been significantly lower then expected and resulted in savings in the budgets for Streets and Pathways. MOTION SECONDED AND CARRIED: Moved by Mordo, seconded by Larsen and passed unanimously to adopt the 2009-2010 Employee Classification and Compensation Plan. 11. Acceptance of the El Monte Pathway Project-Segment#3 as Complete (Staff: R: Chiu) Councilmember Kerr reported that he had toured the project site with City Manager Cahill and City Engineer Chiu. Kerr advised that there were several outstanding issues that needed to be resolved and requested that the item be continued to the next regularly scheduled Council meeting. Council concurred. 14. Consider Planning Commission Action Regarding Findings for Conditional Exception, 11990 Page Mill Road, Lands of Brockway (Formerly Lands of Moeller), and the Applicant's (Beverly Brockway) Appeal of the Planning Commission's Action; and Either Set a Hearing Date on the Applicant's Appeal; or, Take Final Action on the Original Appeal of Improvement Plan Related to Undergrounding of Utilities for Lands of Brockway filed by Waidy Lee. (Staff. R. • Chiu) City Attorney Steve Mattas reviewed the options before Council relative to consideration of Agenda Item #14. Council discussed the alternatives. City Attorney Mattas advised Council that if they wished to set the hearing date for the appeal of the applicant (Brockway), they should limit their conversation to avoid any predetermination of the issues. It was noted that Council had previously reviewed the application extensively. Council requested additional supportive information on the alternative options for undergrounding that had been proffered by the neighbors. MOTION SECONDED AND CARRIED: Moved by Mordo, seconded by Larsen and passed unanimously to set the hearing of the applicant's appeal of the Planning Commission's Action for the July 23, 2009 regular City Council meeting and to continue the appeal filed by Waidy Lee of the approved Improvement Plan for Lands of Brockway for final action at the July 23, 2009 hearing of the aforementioned item. PRESENTATIONS FROM THE FLOOR Dru Anderson, Standing Emergency Communications Committee member, addressed Council. She thanked Councilmember Mordo for his support of the Community Emergency Response Team (CERT) program and the ECC during his Mayoral tenure. • 3 Approved City Council Regular Meeting Minutes July 9,2009 She shared photo montage that she and ECC member Miles Aaron Seiver had made of the most recent emergency drill that had been conducted at Town Hall. g Y 1 • UNFINISHED BUSINESS 15. Consideration of Request for Waiver of Appeal Fee- Waidy Lee and Earl Killian Item continued to the July 23, 2009 Regular City Council Meeting. NEW BUSINESS 16. Discussion of New Town Goals Mayor Warshawsky proposed that his primary goal for his term as Mayor would be the annexation of Hidden Villa. Warshawsky acknowledged that given the current economic climate and tight budgetary constraints, it would be beneficial to focus on a single goal. He had discussed the proposal with Mayor Pro Tem Kerr and they had concurred that the potential annexation of Hidden Villa would be an asset for the residents and something they could both support during the next eighteen (18) months. Warshawsky spoke to the Town's obligation to absorb unincorporated areas within the Town's sphere of influence and the benefit that would be afforded Hidden Villa to be annexed to the Town. Mayor Pro Tem Kerr offered that Hidden Villa's mission was complementary to the vision of Los Altos Hills. He offered that the non profit Hidden Villa would be better served under the auspices of a local government. Mayor Warshawsky advised Council that the exploration of the annexation would be agendized for further Council discussion at their next Council meeting. REPORTS FROM COMMITTEES, SUB-COMMITTEES, AND COUNCILMEMBERS ON OUTSIDE AGENCIES Councilmember Summit reported on the first Annual Los Altos Hills Fourth of July parade. The parade had been initiated by resident Courtenay Corrigan and supported by the Parks and Recreation Committee, numerous Town volunteers and staff. The event had been well attended and a great success. Councilmember Mordo recognized former Community Relations Chairmen Roy Woolsey. Woolsey has served as the Committee Chair and Chair of the Town Picnic for the past twelve years. Mordo noted that Woolsey has performed in the position in such an exemplary manner; the Committee had appointed three Co-Chairs to serve as his replacement next year. Councilmember Mordo reported that the NCLA was finalizing their review of renewing the parcel tax for the library. Their current proposal was for a $67 per parcel tax for • twenty years. A mail ballot was being considered for the measure. 4 Approved City Council Regular Meeting Minutes July 9,2009 Councilmember Larsen reported that a presentation of the Ad Hoc Infrastructure Committee recommendations had been scheduled for the September 10, 2009 regular City Council meeting. Mayor Pro Tem Kerr reported that he had spoken with the VTA on the final segment of the El Monte pathway and he was hopeful that potential funding would be available. Mayor Warshawsky reported that he had recently attended a meeting of local Mayors. The forum had focused on regional efforts for cities to support "Green" initiatives. He noted that the agenda had not included discussion of water issues and he had suggested that it would be appropriate to include the important topic in future meetings. STAFF REPORTS City Manager City Attorney City Clerk No Reports were given. Planning Director • Verbal Report on the July 2nd Planning Commission Meeting Planning Director Debbie Pedro provided an overview of the Planning Commission's actions at their July 2, 2009 meeting. Specifics of the reviewed projects would be included in the City Council July 23, 2009 meeting packet. COUNCIL INITIATED ITEMS 17. Appointment of Members to Design Review Ad-Hoc Committee-Mayor Mordo No action was taken. ADJOURNMENT MOTION SECONDED AND CARRIED: Moved by Mordo, seconded by Larsen and passed unanimously to adjourn the City Council meeting at 7:40 p.m. Respectfully Submitted, Karen Jo City Clerk The minutes of the July 9, 2009 meeting were approved as presented at the July 23, 2009 regular City Council meeting. 5 Approved City Council Regular Meeting Minutes July 9,2009