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Home My WebLink About69-05 RESOLUTION NO. 69-05 A RESOLUTION APPROVING NEW TOWN HALL PROJECT BUDGET RECONCILIATION WHEREAS, the Construction Manager has completed the cost reconciliation for the construction of the New Town Hall, WHEREAS, the reconciliation is an update on a previously approved budget, WHEREAS, the reconciled costs are lower than previously projected and approved, NOW, THEREFORE, the City Council of the Town of Los Altos Hills does RESOLVE to approve the New Town Hall Project Budget Reconciliation dated 7/21/05. PASSED AND ADOPTED this 21st day of July, 2005. �- By: Mayor ATTEST: C. Cleic TOWN OF LOS ALTOS HILLSPROJECT BUDGET RECONCILIATION NEW TOWN HALL 7/21/05 Page 1 of 4 Projected Available Net Cost Funding Cost 1.PROJECT BUDGET STATUS A Original Project Budget $ 4,200,000.00 $ - 1.Change Orders:Approved revisions to date $ 92,869.00 $ - Includes$13,228 to extend gas line to water district 2.Pending Change Order.Items in negotiation&miscellaneous additions(allowance) $ 7,000.00 $ - Fire marshal requirements,building usability items Pending Change Order.Revise exterior lighting(allowance) $ 3,200.00 $ - Extra work requested by Town not yet complete W.Pending Change Order.Re-circuit for emergency generator(allowance) $ 2,200.00 $ - Extra work requested by Town not yet complete ' 4.Pending Change Order:Add outlets&undercounter lighting(allowance) $ 4,100.00 $ - Extra work requested by Town not yet complete 5.Change Orders:Voice&Data System related $ - $ (6,329.00) Cost added to Voice&Data budget below 6.Change Orders:Audiovisual&Broadcast System related $ - $ (20,899.00) Cost added to Audiovisual&Broadcast budget below 7.Change Orders:Photovoltaic System related $ - $ (2,972.00) Cost added to Photovoltaic budget below 8.Change Orders:Furniture related $ - $ (1,896.00) 'Cost added to Furniture budget below 9.Landscape related $ - $ (17,092.00) Cost added to Landscape budget below 10.Street Improvements-Construction Contracts .$ - $ (78,065.00) Capital improvement work to be funded by CIP budget 11.Street Improvements-Change Orders $ - $ (16,232.00) Contingency costs associated w/Capital improvement work 12.Deduct donor wall costs(See Item H.7 below) $ - $ (50,000.00) Cost of donor wall added to project landscaping portion of budget 'Revised Project Budget $ 4,309,369.00 $ (193,485.00) $ 4,115,884.00 B Construction Contingency Status $ 150,000.00 $ - Included in$4.2 million budget 1.Approved revisions to date $ 150,000.00 $ - Includes$17,429 for added utility trench work 2.Pending items(Weather related) $ - $ - 3.Pending Items(Design refinement) $ $ . Contingency Balance $ - $ - 2.OTHER PROJECT RELATED COSTS(not Included In$4.2 million budget) A Voice&Data Systems Cabling design $ 1,500.00 $10.Cabling bid costs $ 365.40 $ - 1/2 of advertising cost for landscape&data cabling bid. k. 3.Cabling installation $ 22,439.00 $ - Final installation cost from KMS Systems. 4.IT equipment $ - $ _ Re-use existing PC's,servers&printers 5.Phone equipment:Purchase and install $ 19,461.11 $ - 6.Phone equipment Extra work to re-program to include old extension numbers $ 700.00 $ - 7.Construction work related to Voice&Data Systems $ 6,329.00 $ - 8.Construction Management Additional Services $ - $ - 9.Project Budget Allowance Offset(Item Ill.d) $ - $ (16,000.00) 'Estimated Cost $ 50,794.51 $ (16,000.00) $ 34,794.51 I TOWN OF LOS ALTOS HILLS PROJECT BUDGET RECONCILIATION NEW TOWN HALL 7/21/05 Page 2 of 4 Projected Available Net Cost Funding Cost B Audio-visual&Broadcast Systems 1.Design(Charles Salter) $ 16,500.00 $ - 2.Design review(Magicwave) $ 4,420.00 $ - Equipment(Bid pending) $ 175,000.00 $ - + .Installation(Magicwave) $ - $ - Included In equipment estimate 5.Broadcast lighting design(Magicwave) $ 1,360.00 $ - 6.Broadcast system design(Magicwave) $ 3,400.00 $ - 7.Bid costs $ 266.80 $ - Daily Journal bid advertisement 8.Construction work related to AN System $ 20,899.00 $ - 9.Construction Management Additional Services $ - $ - 10.Project Budget Allowance Offset(Item lil.e) $ - $ (50,000.00) 11.Comcast funding $ - $ (80,000.00) (Estimated Cost $ 221,845.80 $ (130,000.00) $ 91,845.80 C Photovoltaic Systems 1.Design(Akeena) $ 3,500.00 $ - 2.Eco-Energies Contract $ 234,068.00 $ - 3.Add to use Sunpower panels $ 29,129.00 $ - 4.Add for monitoring software $ 3,300.00 $ - 5.Pending Change Order.Add for hibernation system $ 1,620.00 $ - 6.Construction work related to PV scope of work $ 2,972.00 $ - 7.Construction Management Additional Services $ - $ - 8.CEC rebate $ - $ (95,644.00) Revised to reflect updated rebate amount as of 3/7/05 9.Grant from Packard Foundation $ - $ (75,000.00) 10.Low interest CEC loan proceeds $ - $ (103,250.00) $160,000 less approx$16,000 for LED signal lights •stimated Cost $ 274,589.00 $ (273,894.00) $ 695.00 D Utility Fees 1.PG&E service extension fee $ 29,200.00 $ - 2.SBC fee for new service to town hall $ 7,161.00 $ - 3.Water district fee $ 2,023.00 $ - 4.Comcast fee(allowance) $ 5,000.00 $ - 5.Construction Management Additional Services $ - $ - Estimated Cost $ 43,384.00 $ 43,384.00 TOWN OF LOS ALTOS HILLS PROJECT BUDGET RECONCILIATION NEW TOWN HALL 7/21/05 Page 3 of 4 Projected Available Net Cost Funding Cost E Furniture 1.Interior design/fumiture selection(Pam Pennington) $ 10,542.00 $ - 2.Interior design-additional services(Pam Pennington) $ 3,045.00 $ - Additional invoices from Pam Pennington to be confirmed '03Furniture procurement&installation(KBM) $ 78,253.89 $ - Per TBI furniture cost recap dated 7/21/05 4.Construction work related to furniture scope of work $ 1,896.00 $ - 5.Construction Management Additional Services $ - $ - 6.Project Budget Allowance Offset(Items III.f,Ill.g,Illi) $ - $ (82,400.00) Estimated Cost $ 93,736.89 $ (82,400.00) $ 11,336.89 F Temporary Facilities,Relocation&Building Fit-up Costs 1.Lease at Bullis Elementary School $ 96,000.00 $ - 2.Moving company:From Old Town Hall to Bullis $ 5,000.00 $ - 3.Temporary Facilities fit up:Construction work at Bullis $ 24,514.17 $ - 4.Temporary Facilities fit up:IT&AV work at Bullis $ 6,840.00 $ - 5.Moving company:From Bullis to New Town Hall(allowance) $ 6,726.67 $ - 6.New Town Hall fit up:IT installation(City of Palo Alto IT) $ - $ - Paid out of general fund 7.New Town Hall fit up:Phone installation(allowance) $ - $ - Installation by Nextira One 8.Post construction final cleaning prior to move-in $ 3,068.00 $ - Action Maintenance 9.Relocation contingency $ - $ - 10.Project Budget Allowance Offset(Item IX) $ - $ (131,000.00) Estimated Cost $ 142,148.84 $ (131,000.00) $ 11,148.84 G Miscellaneous Project Related Expenses Costs as provided by Sarah Joiner 1.AV related(Charles Salter) $ - $ - $6,206 part AV work above. 2.Donor wall related(Various) $ - $ - $10,333 Included in Landscape/donor wall cost recap Engineering related(Various) $ 4,405.00 $ - Engineering services that pre-dates$4.2 million Budget 4.Interior design related(Pennington) $ - $ - $10,542 added to project budget as furniture cost above. 5.Landscape related(Klope&McCenehan) $ - $ - $1,153 Could be duplicate of above. I need to check w/Sarah 6.Legal related(Meyers Nave) $ - $ - $37,838.61 Legal costs part of Town's legal budget 7.Relocation to Bullis related(City of PA IT&Sounds Natural) $ - $ - $6,840 added to Temporary Facilities budget in project budget 8.Solar related(Akeena) $ - $ - $3,500 cost to Akeena moved to PV costs. 'Estimated Cost $ 4,405.00 $ - $ 4,405.00 PROJECT TOTAL $ 4,313,494.04 • TOWN OF LOS ALTOS HILLS PROJECT BUDGET RECONCILIATION NEW TOWN HALL 7/21/05 Page 4 of 4 Projected Available Net Cost Funding Cost Landscaping&Irrigation 1.Design(Thomas Klope) $ 12,400.00 $ 2.Bid costs $ 365.40 $ - 3.Landscaping&irrigation work $ 116,777.00 $ - 5.Construction work related to landscaping scope of work $ 17,092.00 $ - 6.Pending Change Order:Extend landscaping from street to Town Trail(allowance) $ 27,000.00 $ - Extra work requested by Town not yet complete 7.Construction Management Additional Services $ - $ - 8.Donor wall marketing costs $ 15,238.00 $ - 9.Donor wall construction cost $ 50,000.00 $ - 11.Pathway improvements at New Town Hall $ 36,060.00 $ - 10.Donor wall proceeds as of 7/21/05 $ - $ (121,700.00) 11.Additional Landscape Donations-Mayor O'Malley fundraising $ - $ (47,000.00) 12.CIP:Pathways improvement project $ - $ (36,060.00) Off set project cost from Capital Improvement Project budget Estimated Cost $ 274,932.40 $ (204,760.00) $ 70,172.40 PROJECT TOTAL W/LANDSCAPING $ 4,383,666.44 • I RESOLUTION NO. 7 0-0 5 A RESOLUTION APPROVING CONTRACTOR CHANGE ORDERS FOR THE NEW TOWN HALL WHEREAS, the Construction Manager has reviewed the change order costs associated • with the completion of the New Town Hall, WHEREAS, the scopes of work included in the change orders are considered additions through owner requested items or applicable for use of contingency funds as said extra work was due to conditions unforeseen or undefined at bid time, WHEREAS, the costs applied to said additions are deemed fair and reasonable, NOW,THEREFORE,the City Council of the Town of Los Altos Hills does RESOLVE to approve the following contractor change orders: • A&B Painting Change Order#1 $921.00 • Alcal Roofing Change Order#2 $1,177.00 • Ciari Plumbing Change Order#3 $13,228.00 • Ciari Plumbing Change Order#4 $2,228.00 • Dudley Acoustics Change Order#2 ($1,520.00) • Eco-Energies Change Order#3 $4,920.00 • Frank Electric Change Order#6 $10,559.00 • Frank Electric Change Order#7 $32,565.00 • Hipsher Construction Change Order#5 $808.00 • Hipsher Construction Change Order#6 $195.00 • J&J Acoustics Change Order#4 $6,045.00 • Jensen Corporation Change Order#4 $1,517.00 • Jensen Corporation Change Order#3 $3,574.00 • Jos. J. Albanese Change Order#6 $12,691.00 • KMS Systems Change Order#1 ($3,525.00) • Lee's Imperial Welding Change Order#4 $2,808.00 • OC McDonald Change Order#2 ($4,145.00) • OC McDonald Change Order#3 $402.00 • Southwest Construction Change Order#7 $865.00 • Southwest Construction Change Order#8 $12,592.00 • Tisys Change Order#3 $1,379.00 • Tisys Change Order#4 $703.00 • Y&D Cabinet Change Order#4 $3,555.00 �f &I-- PASS ED fiPASSED AND ADOPTED this 21 day of , 2005. By: Mayor -ATTEST: Ci0411 rk