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HomeMy WebLinkAbout06/03/1999 (2) Minutes of a Special Meeting is June 3, 1999 Town of Los Altos Hills City Council Special Meeting Thursday, June 3, 1999, 4:00 P.M. Council Chambers, 26379 Fremont Road 1. CALL TO ORDER AND ROLL CALL Mayor Johnson called the Special Meeting of the City to order at 4:10 p.m. in the Council Chambers at Town Hall. Present: Mayor Johnson and Councilmembers Casey, Dauber, Finn and Siegel Absent: None Staff: City Manager/City Engineer Jeff Peterson, Planning Director Curtis Williams, Public Works Manager Jim Rasp and Finance Director Carol Ferrell 2. GOALS AND OBJECTIVES FY 1999-00 The City Manager presented the following list of goals and objectives for Council's consideration. GOALS: 1. The timely and cost effective delivery of necessary and desirable services for the residents. 2. Maintenance of a set of codes and policies that preserve the desirable attributes of the Town,provide for prudent, orderly growth, and contribute to good government. 3. Maintenance and improvement of the infrastructure consistent with the character of Los Altos Hills. OBJECTIVES: 1. Polic.. Issues A. Based on the proposed upgrades for the improvement of fire flows in the Purissima Hills Water District and California Water Service Company service areas, develop policies and standard conditions of approval to facilitate the upgrading of waterlines where greater fire flow is needed. June 3, 1999 Special City Council Meeting 1 ;. 2. Delively of Services A. Provide quarterly fmancial reports in a reader-friendly format for posting to the Town's web page. 3. Code Maintenance A. Expedite the process of updating the General Plan through the use of consultants. Prepare the Land Use Element and implement programs, policies and ordinances required by the Housing Element and Circulation Element. B. Continue to amend Zoning and Site Development ordinances and develop policies to ensure that the Council's intent on site development approvals is being met. In particular, prepare reviews of the color board and corresponding policy, the minimum MDA for constrained lots, and review the policy for the La Paloma corridor. C. Review the Master Pathway Plan and relevant pathway and easement information to determine the desired locations of fixture off-road pathways. 4. Infrastructure A. Produce a graphical computer map of the pathway system to be used for a pathways maintenance program, capital projects and master planning. • B. Develop a long-range maintenance and replacement program for the Town's sewer system. C. Develop conceptual plans for the reconstruction of Town Hall. Plan for the relocation of workstations, supplies and equipment into temporary facilities if it is determined that the new Town Hall will be sited in the same location as the current building. Siegel referred to LA concerning the development of policies related to the upgrading of waterlines. In addition to the Purissima Hills Water District and California Water Service Company, he noted the role of the Los Altos Hills County Fire Protection District in this matter. It was agreed that policies would be determined as input was received from all involved agencies. Casey referred to 4.13 and asked how this program was being paid for as she did not think the Town should pay for a program that did not pertain to all residents. Staff advised Casey that this program was paid for out of the sewer fund which received monies from those on sewers. Council discussed the reconstruction of Town Hall and agreed not to include this in the objectives at this time. With such a proposed large expenditure of money and with a new City Manager coming on board, Council agreed to continue the evaluation of this project. PASSED BY CONSENSUS: To change 4.0 to read: "Continue to evaluate the necessity for repair and/or restoration of Town Hall and take any actions as deemed necessary. It was further agreed to review this issue in February of 2000. June 3, 1999 Special City Council Meeting 2 Dauber asked that the garbage rate structure be reviewed. She noted that residents were charged extra for each can on a long driveway and this should be corrected to make the rates more equitable. She also raised the issue of Y2K and was advised that the Town was prepared. PASSED BY CONSENSUS: To add a review of the garbage rate structure as item 2.13. 3. STUDY SESSION --PROPOSED BUDGET FY 1999-00 Council discussed the request for two new maintenance crew members in the Public Works Department. The Public Works Manager explained this request emphasizing the amount of work that needed to be accomplished with limited staff. Council expressed concerns however about hiring on permanent employees rather than contracting out projects. Siegel noted that it was very expensive to pay full time staff benefits, etc. and several of these projects, such as tree trimming, could easily be done by contract services. MOTION SECONDED AND CARRIED: Moved by Johnson, seconded by Finn and passed unanimously to delete the two new maintanence positions from the budget but to leave in $100,000 for completion of needed projects. It was further agreed this would be reviewed after the first quarter. PASSED BY CONSENSUS: To make the following changes to the budget: 1. Add the Measure B Pavement Management Funds to the budget. 2. Under Town Committees, Pathways Recreation and Parks Committee, change $12,800 • to $600 by moving the $12,200 request for benches, etc. to capital improvements. 3. Under Town Committees reduce the Neighborhood Coordinator Program to $2,000 from$31,000. It was agreed their request for a paid employee to handle the Neighborhood Coordinator Program could not be granted at this time. 4. Agreed to separate the Public Works Budget into separate categories for clarification, i.e. Westwind, Little League,pathways 5. Change litter control in Public Works Budget to $20,000 and include graffiti removal in the facility maintenance and security budget for Public Works. 6. Remove the $23,000 for the pickup truck with cab from the Vehicle and Equipment Capital Budget. Casey asked that the fee schedule be agendized for Council discussion and Council agreed she could bring this up at the regular City Council Meeting under Council Initiated Items. MOTION SECONDED AND FAILED: Moved by Dauber, seconded by Siegel and failed by the following roll call vote to reduce the Utility and Information Systems Budget from $2,500 to $500. AYES: Mayor Pro Tem Dauber and Councilmember Siegel NOES: Mayor Johnson and Councilmembers Casey and Finn June 3, 1999 Special City Council Meeting 3 _ MOTION SECONDED AND CARRIED: Moved by Casey, seconded by Johnson and passed by the following roll call vote to reduce'the Utility and Information Systems Budget from $2,500 to $1,500. AYES: Mayor Johnson and Councilmembers Casey, Finn and Siegel NOES: Mayor Pro Tem Dauber 4. ADJOURNMENT There being no further new or old business to discuss,the City Council Meeting was adjourned at 6:00 p.m. Respectfully submitted, � Patricia Dowd City Clerk The minutes of the June 3, 1999 Special City Council Meeting were approved at the June 17, 1999 City Council Meeting. • June 3, 1999 Special City Council Meeting 4