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HomeMy WebLinkAbout01/06/1999 (2) Minutes of an Adjourned Regular Meeting January 6, 1999 Town of Los Altos Hills City Council Adjourned Regular Meeting Wednesday, January 6, 1999, 5:00 P.M. Council Chambers, 26379 Fremont Road 1. CALL TO ORDER AND ROLL CALL Mayor Johnson called the Adjourned Regular Meeting of the City Council to order at 5:00 p.m. in the Council Chambers at Town Hall. Present: Mayor Johnson and Councilmembers Casey,Dauber, Finn and Siegel Staff: City Manager/City Engineer Jeff Peterson and City Clerk Pat Dowd Press: None Community Roy Woolsey, Chairman,Roger Burnell, Barbara Lamparter, Relations Ingrid Jackson MacDonald, Dorothy Price and Patty Woolsey Committee: • 2. COMMUNITY RELATIONS.COMMITTEE: A. 1998 Accomplishments Chairman Woolsey presented an overview of the committee's accomplishments for 1998. These included: the quarterly distribution of the Town's newsletter; the establishment of the Greeter at Council Meetings; the establishment of the Town's webpage;the successful Town Picnic; production of a preliminary draft of a Town questionnaire; continuation of the Newcomer Project; and disposition of the Town Float. Chairman Woolsey thanked Roger Burnell for all of his past work on the Town Newsletter and welcomed Dorothy Price as the new editor of the newsletter and also thanked her for her work on the recent newsletters and the successful production schedule. B. Goals and Objectives for 1999 Chairman Woolsey asked for Council direction on several 1999 projects. Specifically,he addressed the newsletter,the greeter project,the annual Town Event,the Town Questionnaire, the update of the Town Manual,the webpage,the Youth Commissioner and joint social events with other communities. Concerning the Town Newsletter, Council thanked the committee for timely and well-done newsletters and agreed that they should be put on the webpage. Council also concurred that it was quite helpful to have a Town Greeter at the meetings and agreed that this effort should January 6, 1999 Adjourned City Council Meeting 1 continue at the discretion of the committee. It was noted that the Town Manual which was a handy reference of important phone numbers and was an enclosure with the Town Handbook had not been updated since the original printing of the handbook several years ago. Council had before them an updated version which had been compiled by the Community Relations Committee and the City Clerk. Council agreed that this manual should be updated every two years and could also be included on the webpage. Concerning the webpage,the Mayor reported that a subcommittee was working on the webpage and that as soon as staff training was completed this month the webpage would be updated from Town Hall. It was agreed that the Community Relations Committee would review the webpage on an annual basis and report any comments,recommendations, etc. to the Council. With regard to the position of Youth Commissioner, it was agreed that the charges for this position had always been a little vague. It was agreed that the committee would review the purpose of having a Youth Commissioner and would report back to the Council. It was noted that Los Altos had a Youth Commissioner and perhaps the Town could combine the position with theirs. Duffy Price mentioned the Milennium Event being planned in Los Altos and asked if the Town would be getting involved and whether or not it should be a committee task. It was noted that the Executive Director had made presentations at the Council concerning the event but at this time it was a little premature to know what, if any, involvement the Town would have in the Milennium Project. Roger Burnell commented on joint social events with other communities such as a joint bike ride with Los Altos, Mountain View, Palo Alto. It was agreed to discuss this further at a future time when more details of such events were available. Chairman Woolsey noted that Council had received a draft of a Town Questionnaire which had been prepared by the committee. This was a project the committee had been working on and which they had brought before the Council for discussion several months ago. At that time several recommended changes were made and the format was discussed. Also raised however were concerns about how this questionnaire would be used and• what_its benefits, if any,would be. At this time the committee needed direction from the Council as to whether they should finalize this questionnaire and put it into use or table the project. Casey supported having a questionnaire but believed such a questionnaire should be tested and should have professional input. Dauber noted that the way the questionnaire was worded it could involve personnel issues and she did not think it was appropriate for the committee to review such responses. PASSED BY CONSENSUS: It was agreed that the Council would accept the draft questionnaire with appreciation to the committee for the work they did on it and would direct the City Manager to research what other cities have in the way of questionnaires and to report back to Council with a recommendation for implementation of a Town Questionnaire. Chairman Woolsey addressed the issue of the Town-wide event scheduled for the spring and asked for Council's guidance. He noted that the committee was suggesting a picnic on May 23rd to be held at the Little League Fields (field number 2). There would be entertainment and a chicken dinner which would be cooked by the Fire Department and provided by them at cost. The committee also suggested a `celebrate your city' theme which might include a tour of the Town Barn and access to certain Town information on computers set up at the barn. The committee at this time was asking Council if they agreed with this type of event, if the Town should pay for the cost of the dinner or charge residents, if reservations should be required, if invitations should be sent to all residents, etc. Council agreed with the plans for a Town-wide picnic on May 23rd at the Little League Fields. Council also agreed that invitations should be mailed to each resident with the details for the event. This invitation would include a reservation form so an approximate number could be arrived at for the event planning but there would be no charge to the residents for the event. January 6, 1999 Adjourned City Council Meeting 2 Flyers would also be included with the Town Newsletter and the welcome letter sent to newcomers would include a reference to the Town Picnic. Dauber commented that the local schools might be contacted for the availability of bands and Casey commented that some type of cover would be needed to protect attendees from the sun. It was agreed that the `celebrate your city' theme could be followed with an open house at the barn and computers set up. Council also noted that since the firemen were going to be there and they were paramedics perhaps there could be set ups for blood pressure testings, etc. MOTION SECONDED AND CARRIED: Moved by Casey, seconded by Finn and passed unanimously to authorize a$4,000 budget for the Spring Picnic in May, 1999. C. Discussion of specific items brought up by committee and Council Members or introduced in the goals and objectives Council thanked the Community Relations Committee for their many contributions to the community including their successful accomplishments for 1998 and their enthusiastic plans for the new year. 3. PRESENTATIONS FROM THE FLOOR Sandra Humphries, 26238 Fremont Road, suggested that the list of Neighborhood Coordinators also be included on the Town's webpage. 4. ADJOURNMENT • There being no further new or old business to discuss,the City Council Meeting was adjourned at 6:00 p.m. Respectfully submitted, Patricia Dowd City Clerk The minutes of the January 6, 1999 Adjourned Regular City Council Meeting were approved at the January 20, 1999 City Council Meeting. January 6, 1999 Adjourned City Council Meeting 3