HomeMy WebLinkAbout19-03 a •
RESOLUTION No. 1.9—0 3
A RESOLUTION OF
THE CITY COUNCIL OF THE TOWN
OF LOS ALTOS HILLS ADOPTING THE MID-YEAR
BUDGET CHANGES FOR FISCAL YEAR 2003
WHEREAS, the City Council of the Town of Los Altos Hills did, on June 20, 2002,
approve and adopt the Operating and Capital Improvement Program Budgets for the
Town of Los Altos Hills for fiscal year 2003; and
WHEREAS, after reviewing the current budgeted revenues and expenditures for fiscal
year 2003, adjustments to the budgets are recommended to more accurately reflect year-
end projections;
NOW THEREFORE, the City Council of the Town of Los Altos Hills does hereby
resolve as follows:
1. The City Council does hereby approve and adopt the Mid-Year Operating and
Capital Improvement Program Budgets for the Town for fiscal year 2003
consisting of changes to the revenues and appropriations as set forth in
Exhibits A, B, C and D attached hereto.
2. The City Manager is hereby authorized to prepare the amendment to the
Town's operating and capital improvement budgets to reflect these changes.
3. A copy of Amended Operating and Capital Improvement Program Budgets
shall be kept on file with the City Clerk of the Town of Los Altos Hills, as the
official Operating Budget of the Town of Los Altos Hills for fiscal year 2003.
REGULARLY PASSED AND ADOPTED this 20th day of March, 2003.
BY: ,
Mayor
ATTEST:
City Clerk
• •
Town of Los Altos Hills
Revenue budgets
FY 2003 Mid-Year Budget Adjustments
Adopted Estimated FY 2002-2003
Account/ budget actual Budget
object FY 2002-2003 FY 2002-2003 adjustment
GENERAL FUND 110000
PROPERTY TAXES
Secured property taxes 4010 1,215,050 1,264,202 49,152
Unsecured property taxes 4020 175,000 163,640 (11,360)
Homeowners'property tax relief 4060 12,500 13,678 1,178
TOTAL 1,402,550 1,441,520 38,970
OTHER TAXES
Business license tax 4101 175,000 180,000 5,000
TOTAL 175,000 180,000 5,000
PERMITS&LICENSES
Plan retention fees 4311 3,000 25,000 22,000
Dog licenses/kennel fees 4330 5,000 8,000 3,000
TOTAL 8,000 33,000 25,000
USE OF MONEY&PROPERTY
Purissima Hills Water 4422 6,660 6,600 (60)
Metro PCS 4426 0 55,000 55,000
TOTAL 6,660 61,600 54,940
INTERGOVERNMENTAL REVENUE
Abandoned vehicles recovery 4580 2,000 9,000 _ 7,000
TOTAL 2,000 9,000 7,000
CHARGES FOR SERVICES
Tentative map fees 4606 4,000 6,000 2,000
Final map fees 46070 2,000 2,000
Parks and recreation fees 4621 0 1,550 1,550
Address change 4681 300 450 150
False alarm charges 4683 4,200 4,800 600
Administrative charges 4685 4,500 5,000 500
Planner charges 4693 55,000 65,000 10,000
Engineer charges 4695 25,000 47,250 22,250
Attorney fees 4702 20,000 50,000 30,000
Other pass-through charges 4709 13,000 19,300 6,300
TOTAL 126,000 201,350 75,350
OTHER MISC REVENUES
Fines and forfeitures 4711 0 10,000 10,000
Maps and reproduction fees 4801 1,000 1,300 300
Pathway map 4804 50 0 (50)
Design guidelines 4806 15 0 (15)
Fun Run entry fees 4807 15 3,500 3,485
Miscellaneous revenu 4810 15,000 20,000 5,000
TOTAL 16,080 34,800 18,720
Page 1
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Town of Los Altos Hills
Revenue budgets
FY 2003 Mid-Year Budget Adjustments
Adopted Estimated FY 2002-2003
Account/ budget actual Budget
object FY 2002-2003 FY 2002-2003 adjustment
TOTAL-GENERAL FUND 224,980
STORM DRAIN FUND 120000
CHARGES FOR SERVICES
In-lieu fees,storm drains 4661 150,000 120,000 (30,000)
TOTAL 150,000 120,000 (30,000)
TOTAL-STORM DRAIN FUND 150,000 120,000 (30,000)
STREET FUND 170000
INTERGOVERNMENTAL REVENUE
Gas Tax Section 2105 4551 49,482 50,000 518
Gas Tax Section 2106 4552 39,651 40,000 349
Gas Tax Section 2107 4553 63,762 65,000 1,238
TOTAL 152,895 155,000 2,105
TOTAL-STREET FUND 2,105
PATHWAYS CONSTRUCTION 130000
CHARGES FOR SERVICES
Pathway construction fees 4665 50,000 95,000 45,000
TOTAL 50,000 95,000 45,000
TOTAL-PATHWAY CONSTRUCTION FUND 45,000
CALIFORNIA LAW ENFORCEMENT EQUIPMENT
PROGRAM (CLEEP) 220000
INTERGOVERNMENTAL REVENUE
Grant revenue 4560 0 16,325 16,325
TOTAL 0 16,325 16,325
TOTAL-CLEEP FUND 0 16,325 16,325
Page 2
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Town of Los Altos Hills
Revenue budgets
FY 2003 Mid-Year Budget Adjustments
Adopted Estimated FY 2002-2003
Account/ budget actual Budget
object FY 2002-2003 FY 2002-2003 adjustment
SOLID WASTE FUND 520000
CHARGES FOR SERVICES
Garbage fees(From LAGCo) 4677 1,560,000 1,300,000 (260,000)
TOTAL 1,560,000 1,300,000 (260,000)
OTHER MISC REVENUES
Sale of recyclable materials 4877 25,000 30,000 5,000
TOTAL 25,000 30,000 5,000
TOTAL-SOLID WASTE FUND (255,000)
GENERAL SERVICE FUND 610000
OTHER MISC REVENUES
Miscellaneous revenue 4810 0 1,000 _ 1,000
TOTAL 0 1,000 1,000
TOTAL-GENERAL SERVICE FUND 1,000
NET ADJUSTMENTS 4,410
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Page 3
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Town of Los Altos Hills
Expenditure budgets
FY 2003Mid-Year Budget Adjustments
Adopted Estimated
Account/ budget actual Budget
object FY 2002-2003 FY 2002-2003 adjustment
CUT COUNCIL 111100 .
OPERATING EXPENSES
Office supplies 6201 0 170 170
Books/films/publications 6212 150 0 (150)
Travel and meetings 6308 8,000 2,000 (6,000)
Special events and awards 6361 4,000 7,100 3,100
12,150 9,270 (2,880)
TOTAL DEPARTMENTAL BUDGET ($2,880)
CITY MANAGER 111200
OPERATING EXPENSES
Programming and computer 6108 400 0 (400)
Training and safety 6211 3,600 6,028 2,428
City membership 6302 2,000 6,075 4,075
6,000 12,103 6,103
TOTAL DEPARTMENTAL BUDGET $6,103
CITY CLERK 111300
OPERATING EXPENSES
Advertising/publishing 6107 10,000 18,000 8,000
Other program/project consultant 6109 4,000 0 (4,000)
Office supplies 6201 0 1,000 1,000
Printing and copying 6204 5,200 1,000 (4,200)
City membership 6302 200 205 5
Postage 6303 0 100 100
Travel and meetings 6308 1,000 1,200 200
Election expense 6352 9,000 5,635 (3,365)
29,400 27,140 (2,260)
ALLOCATIONS
Town Center 6701 10,581 9,411 _ (1,170)
10,581 9,411 (1,170)
TOTAL DEPARTMENTAL BUDGET ($3,430)
Page 1
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Town of Los Altos Hills
Expenditure budgets
FY 2003Mid-Year Budget Adjustments
Adopted Estimated
Account/ budget actual Budget
object FY 2002-2003 FY 2002-2003 adjustment
FINANCE 111400
OPERATING EXPENSES
Programming and computer 6108 2,000 0 (2,000)
Contract personnel 6111 0 2,910 2,910
Printing and copying 6204 800 300 (500)
City membership 6302 5,000 5,280 280
Bank fees 6331 0 150 150
Town recruitment 6332 1,000 2,000 1,000
Other general expense 6399 50 0 (50)
Non-capital office machine/furniture 6502 0 524 524
8,850 11,164 2,314
ALLOCATIONS
Town Center 6701 15,960 20,325 4,365
15,960 20,325 4,365
TOTAL DEPARTMENTAL BUDGET $6,679
CITY ATTORNEY
CITY ATTORNEY 111500
Legal-City Attorney 6101 55,000 65,000 10,000
Travel and meetings 6108 500 0 (500)
Attorney fees-billable 6177 20,000 50,000 30,000
75,500 115,000 39,500
INSURANCE 111510
Legal-City Attorney 6101 10,000 20,000 10,000
10,000 20,000 10,000
TOTAL DEPARTMENTAL BUDGET $49,500
TOWN COMMITTEES
OPERATING EXPENSES
Community Relations 111710 0 700 700
Town Curator 111770 2,000 0 (2,000)
Recreation and Parks 111790 . 0 1,000 1,000
TOTAL DEPARTMENTAL BUDGET ($300)
Page 2
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Town of Los Altos Hills
Expenditure budgets
FY 2003Mid-Year Budget Adjustments
Adopted Estimated
Account/ budget actual Budget
object FY 2002-2003 FY 2002-2003 adjustment
POLICIES AND ORDINANCES 113140
OPERATING EXPENSES
Contract personnel 6111 5,000 0 (5,000)
5,000 0 (5,000)
POLICIES&ORDINANCES ($5,000)
PLANNING DEPARTMENT TOTALS $34,396
BUILDING
BUILDING DEPARTMENT ADMINISTRATION 113200
OPERATING EXPENSES
Programming/computer 6108 500 870 370
Other program/project consultant 6109 33,950 17,950 (16,000)
Office supplies 6201 0 500 500
City membership 6302 250 395 145
Instruction and training 6309 0 275 275
34,700 19,990 (14,710)
ALLOCATIONS
Town Center 6701 26,962 26,462 (500)
26,962 26,462 (500)
BUILDING DEPARTMENT ADMIN ($15,210)
BUILDING TOTALS ($15,210)
ENGINEERING
ENGINEERING ADMINISTRATION 113300
OPERATING EXPENSES
Advertising/publishing 6107 0 1,700 1,700
Programming/computer 6108 1,000 0 (1,000)
Computer software 6213 1,500 0 (1,500)
Other supplies/materials 6299 0 54 54
Page 4
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Town of Los Altos Hills
Expenditure budgets -
FY 2003Mid-Year Budget Adjustments
Adopted Estimated
Account/ budget actual Budget
object FY 2002-2003 FY 2002-2003 adj stment
PLANNING
PLANNING DEPARTMENT ADMINISTRATION 113100
OPERATING EXPENSES
Professional planner svcs 6102 5,000 9,800 4,800
Advertising/publishing 6107 1,500 0 (1,500)
Other program/project consultant 6109 8,975 9,000 25
Other contract services 6199 450 5,000 4,550
Office supplies 6201 50 1,750 1,700
Printing and copying 6204 1,500 1,700 200
Data subscription services 6338 0 1,300 1,300
Other general expense 6399 100 1,600 1,500
Non-capital office machinery/furniture 6502 0 308 308
17,575 30,458 12,883
ALLOCATIONS
Town Center 6701 41,061 49,174 8,113
41,061 49,174 8,113
PLANNING DEPARTMENT ADMINISTRATION $20,996
PLANNING COMMISSION 113110
OPERATING EXPENSES
Contract personnel 6111 0 100 100
Travel and meetings6308 900 2,200 1,300
900 2,300 1,400
PLANNING COMMISSION $1,400
DEVELOPMENT REVIEW 113120
OPERATING EXPENSES
Professional planner svcs 6102 2,000 0 (2,000)
Planner services-billable 6176 13,000 32,000 19,000
15,000 32,000 17,000
DEVELOPMENT REVIEW $17,000
Page 3
• 11111
Town of Los Altos Hills
Expenditure budgets
FY 2003Mid-Year Budget Adjustments
Adopted Estimated
Account/ budget actual Budget
object FY 2002-2003 FY 2002-2003 adjustment
City membership 6302 0 65 65
Instruction and training 6309 1,800 2,100 300
Data service subscription 6338 0 1,000 1,000
Other general expense 6399 0 100 100
4,300 5,019 719
CAPITAL OUTLAY
Computer equipment 6513 2,500 0 (2,500)
2,500 0 (2,500)
ALLOCATIONS
Town Center 6701 26,210 34,856 8,646
26,210 34,856 8,646
ENGINEERING ADMIN $6,865
PUBLIC WORKS ADMINISTRATION
OPERATING EXPENSES
Other program/project consultant 6109 14,000 15,000 1,000
Printing and copying 6204 300 0 (300)
14,300 15,000 700
PUBLIC WORKS ADMIN $700
ENGINEERING TOTALS $7,565
PLAYING FIELDS 114100
OPERATING EXPENSES
Lawncare and landscaping 6122 26,000 40,000 14,000
26,000 40,000 14,000
TOTAL DEPARTMENTAL BUDGET $14,000
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1 III
Town of Los Altos Hills
Expenditure budgets
FY 2003Mid-Year Budget Adjustments
Adopted Estimated
Account/ budget actual Budget
object FY 2002-2003 FY 2002-2003 adjustment
PATHWAYS/PARKS/OPEN SPACE 114200
OPERATING EXPENSES
Legal-City Attorney 6101 0 23,300 23,300
Tree maintenance 6124 0 500 500
Pathways maintenance 6125 100,000 75,000 (25,000)
Weed spraying 6131 11,000 13,000 2,000
Mowing/weed abatement 6133 20,000 10,000 (10,000)
Office supplies 6201 50 1,100 1,050
Printing and copying 6204 50 100 50
Other supplies/materials 6299 0 600 600
City membership 6302 500 140 (360)
Instruction and training 6309 0 40 40
Other general expense 6399 0 7,000 7,000
131,600 130,780 (820)
ALLOCATIONS
Town Center 6701 31,344 46,216 14,872
31,344 46,216 14,872
TOTAL DEPARTMENTAL BUDGET $14,052
TOTAL GENERAL EXPENDITURES $110,475
STORM DRAIN
OPERATING EXPENSES
Engineering consultants 6106 0 300 300
Storm drain maintenance 6142 10,000 13,000 3,000
Other contract services 6199 0 3,500 3,500
Construction material 6237 200 2,000 1,800
Permits for operation 6304 12,000 16,000 4,000
22,200 34,800 12,600
TOTAL STORM DRAIN FUND EXPENDITURES $12,600
Page 6
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Town of Los Altos Hills
Expenditure budgets
FY 2003Mid-Year Budget Adjustments
Adopted Estimated
Account/ budget actual Budget
object FY 2002-2003 FY 2002-2003 adjustment
STREET OPERATIONS
OPERATING EXPENSES
Tree maintenance 6124 8,000 20,000 12,000
Construction material 6237 5,000 1,200 (3,800)
Other supplies/materials 6299 0 300 300
Congestion management 6327 7,000 5,000 (2,000)
Other general expense 6399 0 550 550
20,000 27,050 7,050
TOTAL STREET FUND EXPENDITURES $7,050
COMBINDED GENERAL FUND EXPENDITURES $130,125
CITIZENS'OPTION FOR PUBLIC SAFETY(COPS)
OPERATING EXPENSES
Other contract services 6199 0 500 500
Mileage reimbursement 6307 0 50 50
Telephone 6311 0 1,000 1,000
0 1,550 1,550
CAPITAL OUTLAY
Computer equipment 6513 3,800 3,500 (300)
3,800 3,500 (300)
TOTAL COPS $1,250
SEWER FUND
OPERATING EXPENSES
Legal-City Attorney 6101 1,000 1,500 500
Contract personnel 6111 0 1,000 1,000
Sewer main repairs 6141 62,425 50,000 (12,425)
Other contract services 6199 0 9,500 9,500
Mileage reimbursement 6307 0 350 350
Travel and meetings 6308 0 200 200
Telephone 6311 0 200 200
Page 7
S III
Town of Los Altos Hills
Expenditure budgets
FY 2003Mid-Year Budget Adjustments
Adopted Estimated
Account/ budget actual Budget
object FY 2002-2003 FY 2002-2003 adjustment
Electric 6312 0 6,000 6,000
Water 6313 0 100 100
Other general expense 6399 0 500 500
Computer equipment 6513 0 2,500 2,500
63,425 71,850 8,425
TOTAL SEWER FUND EXPENSES $8,425
SOLID WASTE
OPERATING EXPENSES
Legal-City Attorney 6101 1,000 7,645 6,645
Garbage collection-LAGCo 6132 1,226,982 1,128,414 (98,568)
Litter control 6135 20,000 20,700 700
Recycling,Zanker Road 6137 120,000 110,000 (10,000)
Hazardous waste program • 6138 17,400 15,000 (2,400)
Travel and meetings 6308 0 20 20
Other general expense 6399 300 600 300
1,385,682 1,282,379 (103,303)
TOTAL SOLID WASTE EXPENSES ($103,303)
TOWN CENTER OPERATIONS
OPERATING EXPENSES
Programming and computer 6108 26,000 28,000 2,000
Website programming 6110 10,675 20,000 9,325
Contract personnel 6111 0 7,560 7,560
Equipment maintenance/repair 6117 10,000 5,000 (5,000)
Lawncare/landscaping 6122 3,500 2,600 (900)
Housekeeping 6123 5,800 7,080 1,280
Office supplies 6201 20,000 22,630 2,630
Printing and copying 6204 400 500 100
Books/films/publications 6212 125 200 75
Other supplies/materials 6299 0 2,000 2,000
Mileage reimbursement 6307 0 50 50
Travel and meetings 6308 0 350 350
On-line service 6310 7,600 9,520 1,920
Telephone 6311 12,000 10,000 (2,000)
Page 8
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Town of Los Altos Hills
Expenditure budgets
FY 2003Mid-Year Budget Adjustments
Adopted Estimated
Account/ budget actual Budget
object FY 2002-2003 FY 2002-2003 adjustment
Electric 6312 10,000 11,000 1,000
Bulk postage meter 6315 8,500 2,000 (6,500)
Other general expense 6399 300 500 200
Rent-facilities 6401 500 0 (500)
Non-capital office mach/fum 6502 100 1,800 1,700
Non-capital computer equip 6503 100 0 (100)
Office machine&furniture 6512 405 0 (405)
Building and building improvements 6523 4,000 3,000 (1,000)
Depreciation 6600 28,000 50,000 22,000
148,005 183,790 35,785
TOTAL DEPARTMENTAL BUDGET $35,785
CORPORATION YARD OPERATIONS
OPERATING EXPENSES
Equipment maintenance and repair 6117 1,000 1,500 500
Facility maintenance and security 6118 0 500 500
Minor tools and field work 6202 2,600 200 (2,400)
Uniforms 6207 2,500 3,800 1,300
Construction material 6237 0 1,000 1,000
Mileage reimbursement 6307 20 150 130
Travel and meetings 6308 20 0 (20)
Telephone 6311 1,000 1,500 500
Electric 6312 1,000 1,400 400
Water 6313 300 800 500
8,440 10,850 2,410
TOTAL DEPARTMENTAL BUDGET $2,410
VEDICLE/EQUIPMENT OPERATIONS
OPERATING EXPENSES
Auto and equipment parts 6251 5,500 1,000 (4,500)
Other supplies/materials 6299 550 500 (50)
Vehicle repair 6318 6,000 10,000 4,000
Other general expense 6399 0 50 50
12,050 11,550 (500)
TOTAL DEPARTMENTAL BUDGET ($500)
Page 9
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Town of Los Altos Hills
Expenditure budgets
FY 2003Mid-Year Budget Adjustments
Adopted Estimated
Account/ budget actual Budget
object FY 2002-2003 FY 2002-2003 adjustment
TOTAL INTERNAL SERVICE FUND EXPENSES $37,695
GRAND TOTAL-ALL FUNDS
$74,192
LESS INTERNAL SERVICE FUND ALLOCATIONS $0 $0 ($37,695)
TOTAL NET OF ALLOCATIONS $0 $0 $36,497
Page 10
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Town of Los Altos Hills
CIP Budget-Mid-Year Adjustments
FY 2003
!CAPITAL IMPROVEMENT PROGRAM FUNDS
Pathways/
Parks/ General Solid
General CIP Open Space Drainage Street Services Waste Sewer Totals
Account
Projects
Mid-year adjustments:
New Town Hall 617201 214,368 214,368
Corporation Yard ceiling reinforcement 60,000 60,000
TOTALS 0 0 0 0 274,368 0 0 274,368
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Town of Los Altos Hills
Interfund Transfers-Mid-Year Adjustments
2002-2003 Fiscal Year
Budget adjustment -
Transfer Transfer
in out
General Fund
General
From Street Fund (4,945)
To Storm Drain Fund 42,600
To Pathways CIP Fund (45,000)
To Town Hall CIP Fund 214,368
To Corporation Yard Reinforcement CIP 60,000
From General Fund 42,600
Street Fund
To General Fund (4,945)
Special Revenue Funds
Pathway Construction
To Pathways CIP Fund 45,000
Capital Projects Funds
Pathways/Parks/Open Spaces
From General Fund (45,000)
From Pathway Construction Fund 45,000
Town Hall Study and Design
From General Fund 214,368
Corporation Yard Ceiling Reinforcement 60,000
Totals-All Funds 312,023 312,023