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Home My WebLink About41-01 S RESOLUTION NO. 41-01 RESOLUTION OF THE CITY COUNCIL OF THE TOWN OF LOS ALTOS HILLS APPROVING AND AUTHORIZING EXECUTION OF THE FIRST AMENDMENT OF THE AGENCY AGREEMENT BETWEEN THE TOWN OF LOS ALTOS HILLS AND THE COUNTY OF SANTA CLARA WHEREAS, the City Council of the Town of Los Altos Hills has read and considered the First Amendment to the Agency Agreement for the Countywide Household Hazardous Waste Collection Program ("Agreement") between the Town and the County of Santa Clara, dated June 1, 2000. NOW, THEREFORE, the City Council of the Town of Los Altos Hills does resolve as follows: 1. Public interest and convenience require the Town of Los Altos Hills to enter into the First Amendment to the Agreement described above. 2. The Town of Los Altos Hills hereby approves the First Amendment to the Agreement and the Mayor is hereby authorized on behalf of the Town to execute the First Amendment to the Agreement between the Town of Los Altos Hills and the County of Santa Clara. PASSED AND ADOPTED this 21st day of June , 2001 Mayor ATTEST: City Clerk WIP FIRST AMENDMENT TO THE AGENCY AGREEMENT FOR COUNTYWIDE HOUSEHOLD HAZARDOUS WASTE COLLECTION PROGRAM This is the First Amendment to the "Agency Agreement for Countywide Household Hazardous Waste Collection Program", (AGREEMENT) by and between the participating jurisdiction (CITY) and the County of Santa Clara, ,(COUNTY), which was effective on July 1, 2000. The COUNTY and CITY agree that: The following sections of said AGREEMENT are amended in full as set forth in Exhibit A, attached hereto and incorporated by reference herein. 16. Waste Not Accepted 17. Additional Services Under This Agreement The following attachments of said AGREEMENT are amended in full as shown in the attachments hereto and incorporated by reference herein. Attachment C. Draft HHW Schedule for Fiscal Year 2001/2002 Attachment D. Santa Clara County CESQG Drop-off Price List • Attachment E. Household Hazardous Waste Emergency Collection Plan Except as amended herein, all terms and conditions of said AGREEMENT, shall remain in full force and effect. IN WITNESS WHEREOF, COUNTY and CITIES, through their duly authorized representatives, have entered into this First Amendment to the AGREEMENT, on the date shown below: COUNTY OF SANTA CLARA CITY OF: Town of-:Los Altos Hills A Municipal Corporation Signature: Signature: Ben Gale ° Director of Department of Environmental Name. ------- --- Health Toni Casey, Malor__ Title: — —=– Date: ,�/ -�� Date: A/22/01---------- APPROVED AS.TO F. - AND LEGALITY Signature: . Kathy Kretchmer - Deputy County Counsel )sU i Date: i._ OP- Exhibit A 16. WASTES NOT ACCEPTED Certain hazardous wastes shall not be accepted for collection and disposal. These include, but are not limited to, compressed gas cylinders larger than 5 gallons, radioactive materials, explosives, and ammunition. Other wastes not accepted by the CoHHW Program are wastes generated as part of operating a business, including a home operated business, except that waste from CESQGs as provided for in Section 12 above shall be accepted. 17. ADDITIONAL SERVICES UNDER THIS AGREEMENT A CITY may elect to augment funding provided for in this Agreement with CITY funds. Additional services shall be made available upon written agreement between.the CITY's authorized representative and the Director of the Department of Environmental Health. Additional services may include, but are not limited to, additional appointments (charged at the variable cost per car rate), Door-to-Door HHW Collection, Used Oil Filter Collection and Abandoned Waste Collection. CITY agrees to augment up to an additional $ 7400 to the Countywide HHW Program during Fiscal Year 2002 for the purpose of increased resident participation above the 3% service level at the scheduled collection dates listed in Attachment C. Augmentation will be calculated at the variable cost per car rate, which is estimated at $60.00 per car. The Fiscal Year 2003 funding augmentations shall be agreed upon in writing by the Director of the Department of Environmental Health and the designated CITY representative. Other services will be charged on a cost recovery basis. If.the CITY elects to augment funding, the COUNTY will bill CITY, at the end of each fiscal quarter for additional resident participation above the 3% service level. Payment is due within 30 days of the invoice date. At the end of each fiscal year, a final annual cost statement shall be prepared by the COUNTY and issued to the CITY by September 15. The annual cost statement will take into consideration costs incurred on behalf of the CITY for additional services and all payments made by/the CITY to the COUNTY. If any balance is owed to the COUNTY, it will be due by October 15 following receipt of the annual cost statement. If any credit is owed td the CITY, COUNTY will refund that amount to the CITY by October 15. AB939 First Amendment 2001-2002 2 5/24/2001 • FIRST AMENDMENT TO THE AGENCY AGREEMENT FOR COUNTYWIDE HOUSEHOLD HAZARDOUS WASTE COLLECTION PROGRAM This is the First Amendment to the "Agency Agreement for Countywide Household Hazardous Waste Collection Program", (AGREEMENT) by and between the participating jurisdiction (CITY) and the County of Santa Clara, (COUNTY), which was effective on July 1, 2000. The COUNTY and CITY agree that: The following sections of said AGREEMENT are amended in full as set forth in Exhibit A, attached hereto and incorporated by reference herein. 16. Waste Not Accepted 17. Additional Services Under This Agreement The following attachments of said AGREEMENT are amended in full as shown in the attachments hereto and incorporated by reference herein. Attachment C. Draft HHW Schedule for Fiscal Year 2001/2002. Attachment D. Santa Clara County CESQG Drop-off Price List Attachment E. Household Hazardous Waste Emergency Collection Plan Except as amended herein, all terms and conditions of said AGREEMENT, shall remain in full force and effect. IN WITNESS WHEREOF, COUNTY and CITIES, through their duly authorized representatives, have entered into this First Amendment to the AGREEMENT, on the date shown below: COUNTY OF SANTA CLARA CITY OF: Town of-Ins Altos Hills A Municipal Corporation Signature: Signature: Ben Gale Director of Department of EnvironmentalName: t% Health Toni Casey, Maxor ,7///AO •Title: ------- Date: - Date: ----- -01— APPROVED AS TO F• - AND LEGALITY Signature: Kathy Kretchmer Deputy County Counselsiz ( () j Date: ---__ _�– • • Attachment C HHW Schedule for Fiscal Year 2001/ 2002 AB939 First Amendment 2001-2002 3 5/24/2001 1110 • HHW SCHEDULE FOR FISCAL YEAR 2001/2002 2001/Month Day Date Location Type of Event County Holidays(BOLD-NO EVENT) July Friday 6 SAN JOSE PERMANENT Saturday 7 SAN JOSE PERMANENT Friday 13 SAN JOSE PERMANENT Saturday 14 SAN JOSE PERMANENT Saturday 21 SUNNYVALE PERMANENT Friday 27 SAN JOSE PERMANENT Saturday 28 SAN JOSE PERMANENT August Friday 3 SAN JOSE PERMANENT Saturday - 4 SAN JOSE PERMANENT Friday 10 SAN JOSE PERMANENT Saturday 11 SAN JOSE PERMANENT Saturday 18 SUNNYVALE PERMANENT Saturday 25 CUPERTINO TEMPORARY September 1 NO EVENT NO EVENT SEPT 3 LABOR DAY Friday 7 SAN JOSE PERMANENT Saturday 8 SAN JOSE PERMANENT Saturday 15 SUNNYVALE PERMANENT Friday 21 SAN JOSE PERMANENT Saturday 22 SAN JOSE PERMANENT Saturday 29 SOUTH COUNTY TEMPORARY October Saturday 6 WEST VALLEY TEMPORARY Friday 12 SAN JOSE PERMANENT Saturday 13 SAN JOSE PERMANENT Saturday 20 SUNNYVALE PERMANENT Friday 26 SAN JOSE PERMANENT Saturday 27 SAN JOSE PERMANENT November 3 NO EVENT NO EVENT STAFF 8-HR REFRESHER TRAINING Friday 9 SAN JOSE PERMANENT Saturday 10 SAN JOSE PERMANENT Saturday 17 SUNNYVALE PERMANENT 24 NO EVENT NO EVENT NOV 22&23 THANKSGIVING December Friday 30-Nov SAN JOSE PERMANENT Saturday 1 SAN JOSE PERMANENT Friday 7 SAN JOSE PERMANENT Saturday 8 SAN JOSE PERMANENT Saturday 15 SUNNYVALE PERMANENT 22 NO EVENT NO EVENT DEC 25 CHRISTMAS 29 NO EVENT NO EVENT JAN 1 NEW YEARS DAY 2002/Jan Thursday 3 SAN MARTIN PERMANENT Friday 4 SAN MARTIN PERMANENT Saturday 5 SAN MARTIN PERMANENT Friday 11 SAN JOSE PERMANENT Saturday 12 SAN JOSE PERMANENT Saturday 19 SUNNYVALE PERMANENT Friday 25 SAN JOSE PERMANENT Saturday 26 . SAN JOSE PERMANENT • Ramose/Schedule/2001-2002 • 5/9/01 O Attachment C HHW Schedule for Fiscal Year 2001/ 2002 • AB939 First Amendment 2001-2002 3 5/24/2001 `t • • HHW SCHEDULE FOR FISCAL YEAR 2001/2002 continued 2002/Month` Day Date Location • Type of Event County Holidays(BOLD-NO EVENT) February Thursday 31-Jan SAN:MARTIN-,:_: PERMANENT--K .; - -- Friday; 1 SAN MARTIN PERMANENT Saturday 2 SAN MARTIN PERMANENT Friday 8 SAN JOSE PERMANENT Saturday 9 SAN JOSE PERMANENT Saturday 16 SUNNYVALE PERMANENT Friday 22 SAN JOSE PERMANENT Saturday 23 SAN JOSE PERMANENT March Thursday 28-Feb SAN MARTIN PERMANENT Friday 1 SAN MARTIN PERMANENT Saturday 2 SAN MARTIN PERMANENT Saturday 9 SUNNYVALE PERMANENT MT.VIEW Saturday 16 SUNNYVALE PERMANENT Friday 22 SAN JOSE PERMANENT Saturday 23 SAN JOSE PERMANENT Saturday 30 LOS ALTOS TEMPORARY April Thursday 4 SAN MARTIN PERMANENT Friday 5 SAN MARTIN PERMANENT Saturday 6 SAN MARTIN PERMANENT Friday 12 SAN JOSE PERMANENT • • Saturday 13 SAN JOSE PERMANENT Saturday 20 SUNNYVALE PERMANENT , Saturday 27 MILPITAS TEMPORARY May Thursday 2 SAN MARTIN PERMANENT Friday 3 SAN MARTIN PERMANENT Saturday 4 SAN MARTIN PERMANENT Friday 10 SAN JOSE PERMANENT Saturday 11 SAN JOSE PERMANENT Saturday• 18 SUNNYVALE PERMANENT 25 NO EVENT NO EVENT MAY 27 MEMORIAL DAY June Thursday 30-May SAN MARTIN PERMANENT Friday 31-May SAN MARTIN PERMANENT Saturday 1 SAN MARTIN PERMANENT Saturday 8 STANFORD TEMPORARY Saturday 15 SUNNYVALE PERMANENT Friday 21 SAN JOSE PERMANENT Saturday 22 SAN JOSE PERMANENT 29 NO EVENT NO EVENT Type of event Total#of events Total#of cars Sunnyvale Facility 13 6,500 San Jose Facility Fridays 20 500 Saturdays 20 8,000 San Martin Facility Thursdays 6 150 Fridays 6 150 Saturdays 6 600 Temporary events 6 4,200. Total: 20,100 • • Ramose/Schedule/2001-2002 5/9/01 Attachment D Santa Clara County CESQG Drop-off Price List AB939 First Amendment 2001-2002 6 5/24/2001 , SO N • HHW SCHEDULE FOR FISCAL YEAR 2001/2002 continued 2002/Month Day Date Location Type of Event County Holidays(BOLD-NO EVENT) February Thursday 31-Jan SAN MARTIN PERMANENT Friday 1 SAN MARTIN PERMANENT . , Saturday 2 SAN MARTIN PERMANENT • Friday 8 SAN JOSE PERMANENT Saturday 9 SAN JOSE PERMANENT Saturday 16 SUNNYVALE PERMANENT _ Friday 22 SAN JOSE PERMANENT Saturday 23 SAN JOSE PERMANENT March Thursday 28-Feb SAN MARTIN PERMANENT Friday 1 SAN MARTIN PERMANENT - Saturday 2 SAN MARTIN PERMANENT Saturday 9 SUNNYVALE PERMANENT MT.VIEW Saturday 16 SUNNYVALE PERMANENT Friday 22 SAN JOSE PERMANENT • Saturday 23 SAN JOSE PERMANENT Saturday 30 LOS ALTOS, TEMPORARY April , Thursday 4 SAN MARTIN PERMANENT _ Friday 5 SAN MARTIN PERMANENT • ':t„ Saturday 6 SAN MARTIN PERMANENT Friday 12 SAN JOSE PERMANENT • Saturday 13 SAN JOSE PERMANENT Saturday 20 SUNNYVALE PERMANENT Saturday 27 MILPITAS TEMPORARY May Thursday 2 SAN MARTIN PERMANENT Friday 3 SAN MARTIN PERMANENT Saturday 4 SAN MARTIN PERMANENT . Friday 10 SAN JOSE PERMANENT• _ Saturday 11 SAN JOSE PERMANENT Saturday • 18 SUNNYVALE PERMANENT 25 NO EVENT NO EVENT MAY 27 MEMORIAL DAY, June Thursday 30-May SAN MARTIN PERMANENT • Friday 31-May SAN MARTIN PERMANENT Saturday 1 SAN MARTIN PERMANENT Saturday 8 STANFORD • TEMPORARY Saturday . 15 SUNNYVALE PERMANENT Friday 21 : SAN JOSE - PERMANENT Saturday 22 SAN JOSE ' PERMANENT 29 NO EVENT NO EVENT Type of event Total#of events Total#of cars Sunnyvale Facility 13 6,500 • San Jose Facility Fridays 20 500 • ' Saturdays 20 8,000 San Martin Facility Thursdays 6 150 Fridays 6 150 Saturdays 6 600 , Temporary events 6 4,200 Total: 20,100 • Ramose/Schedule/2001-2002 5/9/01 SANTA CLARA COUNTY CESQG DROP-OFF PRICE LIST 4L,;t, 7 HAZARD CATEGORY DESCRIPTION OF WASTES ESTIMATE COST RECYCLE • MOTOR OIL,ANTIFREEZE, TRANSMISSION FLUID, HYDRAULIC OIL, $3.00/GAL CAR BATTERIES $5.00 EACH PCB LIGHT BALLASTS $2.70/LB MIXED BATTERIES $5.50/LB 4,- AEROSOL AEROSOL CANS $4 EA . FLAM LIQUID POURABLE LIQUIDS--ALCOHOLS, SOLVENTS, GASOLINE, ACETONE, MEK, $7.00/GAL • WITHOUT SOLIDS KEROSENE, DIESEL, CLEAN PAINT THINNER (SLUDGE FREE) i,; LATEX LATEX PAINT GAL. CHARGED BY AMOUNT OF PAINT(BULKED) $8.00/GAL _, QTS. CHARGED BY CONTAINER, REGARDLESS OF AMT. OF PAINT $2/QUART CONTAINER FLAM LIQUIDS POURABLE LIQUIDS WITH SOLIDS--INK(LIQUID), FLUX, DIRTY PAINT THINNER, $10/GAL .?i;; WITH SOLIDS/ HIGH OIL WITH WATER, MACHINE OIL, COMPRESSOR OIL . VISCOCITY OIL OIL BASE PAINT • $2/QUART CONTAINER $10/ 1 GAL CONTAINER CONTAINER CHARGE, PRICE REGARDLESS OF AMOUNT OF MATERIAL $50/5 GAL CONTAINER ADHESIVES, ROOFING TAR, SLUDGES/SOLIDS, GREASE, HARDENERS, PART A, $2/QUART CONTAINER . PART B, INK(POWDERED), EPDXY, RESINS, GLUE $10/ 1 GAL CONTAINER CONTAINER CHARGE, PRICE REGARDLESS OF AMOUNT OF MATERIAL $50/5 GAL CONTAINER LAB PACK LAB CHEMICALS, POISONS, CORROSIVES, NON-CORROSIVE AQUEOUS SOLUTIONS, $55/ 1 GAL CONTAINER F, GLUTARALDEHYDE, PHOTOCHEMICALS, FIXER, DEVELOPER, NEUTRAL CLEANERS, $275/5 GAL CONTAINER COMPATIBLE MIXTURES, AMMONIA, ACIDS, BASES, METALS (LIQUID OR SOLID), OIL (LIQUID) OR ; I. FILTERS, ABSORBANT, CONTAMINATED SOIL, CHLORINATED LIQUIDS, REFRIG. OIL, $5:50/LB (SOLIb) FREON, COLD STERILE, VAPO STERILE, CONTAMINATED OIL,VAPOR DEGREASER, • PAINT RELATED MATERIALS .f:"' CONTAINER CHARGE, PRICE REGARDLESS OF AMOUNT OF MATERIAL OTHER PROPANE TANKS16.4 OZ $10 ''`. 5 GAL $50 „ . FLOURESCENT TUBES HANDLING FEE APPLIES $0.24/FT + HANDLING FEE ..,i. FIRE EXTINGUISERS $10 SMALL ;._. $20 LARGE kr, REACTIVES, OXIDIZERS, MERCURY, EXPLOSIVES, ASBESTOS, RADIOACTIVE VARIES ,..: MATERIALS, CYANIDES, PRESSURIZED CYLINDERS, PCBs, EMPTY DRUMS SEE ED OR PETER MINIMUM CHARGE/HANDLING FEE $40.00 , HOURLY OFFICE FEE (IF NECESSARY) $40.00/HR. .; PRICES AS OF 4/24/01. PRICES SUBJECT TO CHANGE. FOR QUESTIONS CALL(408)299-7300. '`•` 011011, Attachment E Household Hazardous Waste Emergency Collection Plan • AB939 First Amendment 2001-2002 8 5/24/2001 SANTA CLARA COUNTY CESQG DROP-OFF PRICE LIST • HAZARD CATEGORY DESCRIPTION OF WASTES ESTIMATE COST RECYCLE MOTOR OIL,ANTIFREEZE, TRANSMISSION FLUID, HYDRAULIC OIL, $3.00/GAL CAR BATTERIES $5.00 EACH PCB LIGHT BALLASTS $2.70/LB MIXED BATTERIES $5.50/LB AEROSOL AEROSOL CANS $4 EA FLAM LIQUID POURABLE LIQUIDS--ALCOHOLS, SOLVENTS, GASOLINE, ACETONE, MEK, $7.00/GAL WITHOUT SOLIDS KEROSENE, DIESEL, CLEAN PAINT THINNER (SLUDGE FREE) LATEX LATEX PAINT GAL. CHARGED BY AMOUNT OF PAINT(BULKED) $8.00/GAL QTS. CHARGED BY CONTAINER, REGARDLESS OF AMT. OF PAINT $2/QUART CONTAINER FLAM LIQUIDS POURABLE LIQUIDS WITH SOLIDS--INK (LIQUID), FLUX, DIRTY PAINT THINNER, $10/GAL WITH SOLIDS/ HIGH OIL WITH WATER, MACHINE OIL, COMPRESSOR OIL VISCOCITY OIL OIL BASE PAINT $2/QUART CONTAINER $10/ 1 GAL CONTAINER CONTAINER CHARGE, PRICE REGARDLESS OF AMOUNT OF MATERIAL $50/5 GAL CONTAINER ADHESIVES, ROOFING TAR, SLUDGES/SOLIDS, GREASE, HARDENERS, PART A, $2/QUART CONTAINER PART B, INK(POWDERED), EPDXY, RESINS, GLUE $10/ 1 GAL CONTAINER CONTAINER CHARGE, PRICE REGARDLESS OF AMOUNT OF MATERIAL $50/5 GAL CONTAINER LAB PACK LAB CHEMICALS, POISONS, CORROSIVES, NON-CORROSIVE AQUEOUS SOLUTIONS, $55/ 1 GAL CONTAINER GLUTARALDEHYDE, PHOTOCHEMICALS, FIXER, DEVELOPER, NEUTRAL CLEANERS, $275/5 GAL CONTAINER COMPATIBLE MIXTURES, AMMONIA, ACIDS, BASES, METALS (LIQUID OR SOLID), OIL (LIQUID) OR FILTERS, ABSORBANT, CONTAMINATED SOIL, CHLORINATED LIQUIDS, REFRIG. OIL, $5.50/LB (SOLID) FREON, COLD STERILE, VAPO STERILE, CONTAMINATED OIL,VAPOR DEGREASER, PAINT RELATED MATERIALS CONTAINER CHARGE, PRICE REGARDLESS OF AMOUNT OF MATERIAL OTHER PROPANE TANKS 16.4 OZ $10 5 GAL$50 FLOURESCENT TUBES HANDLING FEE APPLIES $0.24/FT+ HANDLING FEE FIRE EXTINGUISERS $10 SMALL $20 LARGE REACTIVES, OXIDIZERS, MERCURY, EXPLOSIVES, ASBESTOS, RADIOACTIVE VARIES MATERIALS, CYANIDES, PRESSURIZED CYLINDERS, PCBs, EMPTY DRUMS SEE ED OR PETER MINIMUM CHARGE/HANDLING FEE $40.00 HOURLY OFFICE FEE (IF NECESSARY) $40.00/HR. PRICES AS OF 4/24/01. PRICES SUBJECT TO CHANGE. FOR QUESTIONS CALL(408)299-7300. Lt' • HOUSEHOLD E HO LD HA ZARD OU SW WASTE • EMERGENCY COLLECTION PLAN 1: PURPOSE The purpose of the Household Hazardous Waste Emergency plan is to minimize potential health-an kafety impacts,`as.well as to min mize costs:and cdfifusion-during:an trx emergency or disaster. This Attachment will provide clarification to local jurisdictions about services the County can provide and the responsibilities of each party for the collection of household hazardous wastes (HHW) in response to an emergency. Jurisdictions should contact local emergency agencies, the Governor's Office of Emergency Services (OES), and the Department of Toxic Substances control (DTSC) for more specific information on hazardous materials emergency response. 2. Timing of HHW While it is important to have special collection opportunities for disaster-related HHW as soon as possible to avoid illegal disposal or harm to people and/or the environment, having an event or service too soon after a disaster may result in low participation. Sufficient public notification, assessment and monitoring of the disaster and cleanup process by the City HHW Coordinators is essential. 3. Public Information/Notification: Cities should be prepared to provide the public with information related to the problems associated with HHW along with information about special collection events and services. Upon the decision to hold an emergency collection event, it is the City's responsibility to prepare and deliver the necessary public outreach to notify the public of an upcoming event. A City's public outreach program should evaluate all forms of media including: newspaper ads,posters, flyers,press releases,banners, door-to-door notices, roadside signs,.signs on dumpsters,radio public service announcements, and television public access stations. Be aware of communities where multiple language ads will be necessary. 4. State HHW Collection Permits The State Department of Toxic Substances Control(DTSC) is responsible for issuing the necessary state permits for HHW collection facilities. During an emergency, the County will obtain the necessary emergency permit, for special collection of household hazardous waste, from DTSC through their expedited approval process. • AB939 First Amendment 2001-2002 9 5/24/2001 •. 5. Collection Events Temporary collection events can be set-up at various sites including parking lots, city maintenanceards� neighborhoodsneeding service, and at landfills or a centralized Y location to service larger segments of the population. Waste collected can be transported with the HIIW Program's hazardous waste transportation vehicle. In additional, events can be scheduled at the two existing Countywide Household Hazardous Waste Collection Facilities (CoHHWCF). The following options are available to each participating City. • Neighborhood Drop-off Events: The County is able to provide localized service to specific areas in need of household hazardous waste collection services. The County will work with City Solid Waste Coordinators to conduct coordinated efforts to residents in the affected area. After a specific event, waste will be transported by County staff or a hazardous waste contractor to an appropriate facility. • Mobile HHW Event: The County conducts Household Hazardous Waste Collection Event(Events) at various sites located in Santa Clara County throughout the year. Events will be expanded to give priority to disaster victims when requested by the City. The County shall obtain all necessary permits and licenses required for the events and shall provide and/or contract for the services of properly trained personnel and hazardous waste haulers. The County shall also provide or secure suitable equipment and supplies to properly receive,package, label,haul, recycle and dispose of the household hazardous wastes collected at events. • CoHHWCF: The County operates two permitted HHW collection facilities for the collection and storage of HHW. The County shall provide or contract for services, equipment, and supplies to properly receive,package, label,haul,recycle and dispose of wastes collected at the BOP Centers. The CoHHWCF are located at: • Sunnyvale Recycling Center, 164 Carl Ave., Sunnyvale • Tenth Street Center, 1600 10th Street, San Jose 6. Costs, Documentation and Reimbursements Cities will be billed on a cost recovery basis commensurate with the charges specified in the AGENCY AGREEMENT FOR COUNTYWIDE HOUSEHOLD HAZARDOUS WASTE COLLECTION PROGRAM. Costs of emergency events will be tracked and billed separately. Emergency funding applications pending from the State or Federal government for reimbursements in no way relieves the City of responsibility to make timely payment to the County in accordance with the terms of the AGENCY AGREEMENT FOR COUNTYWIDE HOUSEHOLD HAZARDOUS WASTE COLLECTION PROGRAM. The County agrees to provide the City with a detailed accounting of services provided for an emergency collection. Documentation will track the time and materials of staff, outside contractor expenses, and quantities and types of waste collected to demonstrate that the wastes were generated above and beyond existing collection programs. Services to businesses will be provided on a cost recovery basis and according to A13939 First Amendment 2001-2002 10 5/24/2001 . • 0• HOUSEHOLD HAZARDOUS WASTE - EMERGENCY COLLECTION PLAN 1: PURPOSE The purpose of the Household Hazardous Waste Emergency plan is to minimize potential public health and safety impacts, as well as to minimize costs and confusion during an emergency or disaster. This Attachment will provide clarification to local jurisdictions about services the County can provide and the responsibilities of each party for the collection of household hazardous wastes (HHW) in response to an emergency. Jurisdictions should contact local emergency agencies, the Governor's Office of Emergency Services (OES), and the Department of Toxic Substances Control (DTSC) for more specific information on hazardous materials emergency response. 2. Timing of HHW While it is important to have special collection opportunities for disaster-related HHW as soon as possible to avoid illegal disposal or harm to people and/or the environment, having an event or service too soon after a disaster may result in low participation. Sufficient public notification, assessment and monitoring of the disaster and cleanup process by the City HHW Coordinators is essential. 3. Public Information/Notification: Cities should be prepared to provide the public with information related to the problems associated with HHW along with information about special collection events and services. Upon the decision to hold an emergency collection event, it is the City's responsibility to prepare and deliver the necessary public outreach to notify the public of an upcoming event. A City's public outreach program should evaluate all forms of media including: newspaper ads, posters, flyers,press releases,banners, door-to-door notices, roadside signs, signs on dumpsters, radio public service announcements, and television public access stations. Be aware of communities where multiple language ads will be necessary. 4. State HHW Collection Permits The State Department of Toxic Substances Control (DTSC) is responsible for issuing the necessary state permits for HHW collection facilities. During an emergency, the County will obtain the necessary emergency permit, for special collection of household hazardous waste, from DTSC through their expedited approval process. AB939 First Amendment 2001-2002 9 5/24/2001 • 6 Attachment D of the AGENCY AGREEMENT FOR COUNTYWIDE HOUSEHOLD HAZARDOUS WASTE COLLECTION PROGRAM, which includes program administration, on-site collection,transportation, and disposal costs. The County will assume responsibility for collecting fees from participating businesses. • t 7 Statc and Federal Assistance and Funds_ . ..� _: ,.rte .t... 4 ... �. .�._. _ e. !, -,y!, y moi -'.b rY,-j. ,w„F.;( : ,It is the city's responsibility to pursue reimbursement from State or Federal agencies. State Office of Emergency Services (OESj The OES is responsible for requesting assistance on behalf of local jurisdictions for resources beyond the capability of the jurisdiction. State assistance may include assistance available from State,Federal, or private sources. If a local jurisdiction is declared a state disaster area, and the local jurisdiction deems that the needs of the disaster response are beyond its capabilities, then the local jurisdiction can request assistance and reimbursement of costs from OES. Follow Standardized Emergency Management System (SEMS) All requests and emergency responses must be in accordance with the SEMS. The State Department of Toxic Substances Control may have funding available for hazardous waste response and collection. Federal Assistance If a state disaster area is declared a federal disaster, then federal funding assistance may be available through the State OES. Funding and assistance may be available from Federal agencies such as FEMA and the U.S. EPA. Damage estimates: The city should provide to the State OES estimates of damages and a"scope of work requested." It is recommended that the local HHW coordinator meet ahead of time with local emergency agencies or State OES contacts regarding the proper procedures and wording of requests for assistance. Funding Process: The funding process may vary depending on the unique circumstances of the disaster. The process can either be the traditional FEMA reimbursement process, or by direct assistance from EPA. REFERENCES California Integrated Waste Management Board, Integrated Waste Management Disaster Plan: Guidance for local government on disaster debris management, January 1997. AB939 First Amendment 2001-2002 11 5/24/2001 • • :. Emergency Planning Contacts and Personnel Primary County Contact: Santa Clara County Department of Environmental Health Household Hazardous Waste Program Ed Ramos Hazardous Material Specialist (408) 299-7300 Responsibility: Coordinate and establish proper collection and disposal methods for household hazardous waste. Assess the need for HHW and CESQG services in consultation with the City and other operations. Santa Clara County Department of Environmental Health Hazardous Materials Compliance and Solid Waste Enforcement Division Director (408) 299-6930 Information and Public Affairs 2800 Meadowview Road Sacramento, CA 95832 (916)262-1843 (916)262-1841 (voice/IDD) OES - Coastal Region 1300 Clay Street, Suite 400 Oakland, CA 94612 (510)286-0895 (510) 286-0877 (voice/TDD) CHEMTREC Emergency number (800) 424-9300 Non-emergency (800) 262-8200 Chemtrec is a public service established by the Chemical Manufacturers Association. The Center was developed as a resource for obtaining immediate emergency response information to mitigate accidental chemical releases, and as a means for emergency responders to obtain technical assistance from chemical industry product safety specialists, emergency response coordinators, toxicologists,physicians, and other industry experts to safely mitigate incidents involving chemicals. AB939 First Amendment 2001-2002 12 5/24/2001 • Attachment D of the AGENCY AGREEMENT FOR COUNTYWIDE HOUSEHOLD HAZARDOUS WASTE COLLECTION PROGRAM, which includes program administration, on-site collection,transportation, and disposal costs. The County will assume responsibility for collecting fees from participating businesses. 7. State and Federal Assistance and Funds It is the city's responsibility to pursue reimbursement from State or Federal agencies. State Office of Emergency Services (OES) The OES is responsible for requesting assistance on behalf of local jurisdictions for resources beyond the capability of the jurisdiction. State assistance may include assistance available from State, Federal, or private sources. If a local jurisdiction is declared a state disaster area, and the local jurisdiction deems that the needs of the disaster response are beyond its capabilities, then the local jurisdiction can request assistance and reimbursement of costs from OES. Follow Standardized Emergency Management System (SEMS) All requests and emergency responses must be in accordance with the SEMS. The State Department of Toxic Substances Control may have funding available for hazardous waste response and collection. Federal Assistance If a state disaster area is declared a federal disaster, then federal funding assistance may be available through the State OES. Funding and assistance may be available from Federal agencies such as FEMA and the U.S. EPA. Damage estimates: The city should provide to the State OES estimates of damages and a"scope of work requested." It is recommended that the local HHW coordinator meet ahead of time with local emergency agencies or State OES contacts regarding the proper procedures and wording of requests for assistance. Funding Process: The funding process may vary depending on the unique circumstances of the disaster. The process can either be the traditional FEMA reimbursement process, or by direct assistance from EPA. REFERENCES California Integrated Waste Management Board, Integrated Waste Management Disaster Plan: Guidance for local government on disaster debris management, January 1997. AB939 First Amendment 2001-2002 11 5/24/2001