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HomeMy WebLinkAbout25-11RESOLUTION No.. 2'5 --11 A RESOLUTION OF THE CITY COUNCIL OF THE TOWN OF LOS ALTOS HILLS ADOPTING AMENDMENTS TO THE PERSONNEL RULES AND REGULATIONS WHEREAS, the Personnel Rules and Regulations document was last comprehensively reviewed and updated in 2006 and revised in 2007, 2008, 2009, and 2010; and WHEREAS, the Town the Rules and Regulations must be updated to incorporate new policies that have been adopted by the Town; NOW THEREFORE, the City Council of the Town of Los Altos Hills does hereby approve and adopt amendments to the Personnel Rules and Regulations, attached hereto as Exhibit A and Exhibit B, as the personnel rules and regulations governing the Town of Los Altos Hills. REGULARLY PASSED AND ADOPTED this 12h day of May, 2011. ATTEST: City Clerk Town of Los Altos Hills Driver Policy Selection - Training - Distracted Driving - Reporting 1. Driver Selection EXHIBIT A The Town has adopted these guidelines for the selection of all employees who may operate any vehicle and/or equipment or their personal vehicle on behalf of the Town. Preventing driving - related accidents and injuries begins during the hiring process, A. Application for employment To ensure the Town hires qualified candidates into positions that require or.may require driving, we require applicants to provide the following with the employment application: 1. Driver's license number and expiration date 2. Proof of Insurance B. Motor Vehicle Report Simply having a valid driver's license does not autorn; prospective employee to operate a motor vehicle on behalf 1. Applicants - Upon verification of a valid driver's lig review the most recent MVR to determine if contained in this policy. 2 Employees— All employees who drive while the DMV Motor Vehicle Employer PuHMENke Pr� reviewed to determine that employ s re lig, their personal vehicles while wor on beha lift or the T91n will obtain and igi�ffed on the criteria ITSe Town will be enrolled in i (EPN), The reports will be to operate Town vehicles and Town. 3. MVR Criteria — The To in accordance with the criteria contained in Section 2 each employee enrolled in the EPN Program, the DMV wil ue an ated MVR. The MVR is automatically issued periodically and whe is acti on a requested employee's report. The focus will be on the fre a er' of accidents and traffic violations over the past five years, C. Road Testing Each employ ose. tion requires him or her to have either a Class A or Class B lice p his or ob must pass a road test given by a qualified supervisor to Im"Par sh millar with the safe operation of the vehicle, U?qWaining should be provided to all employees who operate Town vehicles or personal vehrNJLw,hIle working on behalf of the "Town in the course of their employment. The progralilWddress the following: 1. Vfhicle safety policies 2. Safety, emergency features, and limitations of vehicles 3, Recommended vehicle maintenance and inspection schedules 4. Defensive driving techniques* 5, Method for reporting vehicle accidents* 6.. Use of accident reporting packs, including cameras to document an accident scene and people involved* Resolution 25-11 Page 2 E. Town of Los Altos Hills Driver Policy 7. Distracted driving policy* Employees who operate personal vehicles while working on behalf of the Town should receive training in these identified areas. Safe Driving Best Practices All employees must understand defensive and focused safe driving best practices, 1. Driving safely is your number one priority. Obey all traffic signs and signals and stay within the speed 11mits. Your greatest responsibility is to the safety of other drivers, pedestrians and passengers. 2. Know how to safely operate the vehicle 3.. Inspect the vehicle prior to use at the start of the work shift an any unsafe conditions to the supervisor immediately using the vehicle insp tion report 4. Do not permit any passengers to ride on or in the vehicle at any a unlesey are on official business and use a seatbelt 5. understand and practice the rules of defensive drivin 6. Stay within legal speed limits and drive p en kin to consideration weather, traffics and road condition 7. Do not engage in behavior which distracts yo , om driving. 8. Comply with the Town's distracted dries licy refer ro Section 4 of this policy). 2. Classification of Motor Vehicle Report A. Clear Motor Vehicle Report An MVR with no activity in the B. Acceptable MVR An MVR with no ma a. One at -fault and no major violations in the East five years five years and no more than:.. one minor conviction in the last three years th no major convictions within the last five years and: driver involved in three or more accidents in a twelve-month period-- ardless of fault—should have his or her driving record reviewed and re - b. One major conviction from three to five years old; or c. One at -fault accident and two minor convictions, or d. Three minor convictions; or e. Two at -fault accidents; or f;. Two at -fault accidents and one minor conviction 2 Resolution 25-11 Page 3 Town of Los Altos Hills Driver Policy it Counselor warn the employee that employment maybe jeopardized if there are additional violations or accidents, and that a report will be placed in their personnel bile. ■ Shift the employee to a non -driving position. If a non -driving position is not an option, implement some, additional controls such as driver training with supervision by a manager tforce defensive driver training. AL Eliminate or restrict use of Town vehicles ■ Restrict or eliminate use of privately owned vehicles for D. Unacceptable Motor Vehicle Report (MVR) One or more major convictions in the last three years; Four or more minor convictions in the last three years Three or more at -fault accidents in the last th r, Any combination of minor convictions and a 3. Distracted Driving (Use of cell phones and All employees must adhere to all federal, of cell phones and wireless devices whA All drivers aged 18 totaling four or more s and regulations regarding the use requires the following; a hands-free wireless device while driving. Nbited from using a wireless telephone or ice to speak or text, even hands free, while police, fire or medical authorities in .ed from using a wireless device to write, send or read text. while driving. not use a -wireless device while driving unless it is an emergency and itis not safe pull off the road. Even with hands-free functionality, use of a wireless device Wp�driving can cause unnecessary distractions and pose safety risks. Employees must use a wireless device in the performance of their daily work are expected follow the policy guidelines set forth below. Best Practices for drivers 18 and over 1. Be knowledgeable. Understand how to use your wireless device. 2. Refrain from placing or receiving unnecessary calls. Allow voice mail to handle your calls and return them when it is safe and convenient. 3. Keep any necessary conversations brief. Resolution 25-11 Page 4 Town of Los Altos Hills Driver Policy 4. Never take notes or look up information while driving. Pull off the road if the call is distracting or reading/writing is required during- the call. 5. place calls when car is stopped or time the placement of the call to coincide with red lights. Pull over to the side of the road if necessary. 6. Never dial while vehicle is in motion. 7. Use memory dialing. Preprogram frequently dialed numbers or use voice recognition dialing. 8. Position the wireless device within easy reach and as lose to eye level as possible to avoid taking eyes off the road. 9. Suspend conversations during hazardous situations,uding high pedestrian traffic, congested traffic or severe weather co iti 10. Do not engage in stressful or emotional conversations t may your attention from the road. 11. Actively compensate for the potential distract' c d ess device use, move to slower travel lanes, increase o follo ing distance and frequently check your mirrors to assess tbLe im We ng situations. 4. Definitions A. Authorized Drivers Authorized drivers are those employees t have n i ratified, by verificationof their driving record through the DMV, as: 1. Having an acceptable dr" d�cordance with those set forth in this policy; I Received approval to dri own isles or their own personal vehicle from the driver's manag rvi 3. Have met any then req men , rth by the Town D. Motor Vehi epo 4k2 e port is a report by the State of California, Department of Motor Vehicles. e, d record, by individual names and driver license numbers, for each mitred indicates the status ofthe applicable driver's license. onvictions MajActions include, but are not limited to, the following: z. wing under the influence of alcohol or drugs. This includes prescription drugs that bear the warning that operating machinery or a motor vehicle while using this drug is unsafe, 2. Driving while impaired, 3, Reckless driving, racing, or speed contest, 4. Failure to report an accident, 5. Making a false accident report, 6. Vehicular homicide or manslaughter, 4 Resolution 25-11 Page 5 12 Town of Los Altos Hills Driver Policy 7. Attempting to evade a police officer, 5. Driving with a suspended or revoked license, 9. Speeding in excess of 25 mph more than the posted speed limit, and 10. Hit and run Minor Convictions Minor Convictions shall include any moving traffic violation other than a major conviction. Examines include. but are not hmitpd tn. tha Winurino- S. Accident Reporting ists 'ator :e of later cunt This ;s of Any driver involved in an accident or incident involving injury and/or damage during motor vehicle operation, whether it be on public rights of way, private property, or "Town owned property, must immediately notify Town Management of the occurrence. Failure to immediately notify management of any incident involving a motor vehicle (including heavy equipment, mowers, etc.) will result in disciplinary action up to and including termination, Resolution 25-11 Page 6 EXHIBIT Town of Los Altos Hills Personnel Rules and Regulations period, an employee shall earn fifteen (15) working days of vacation, and each year thereafter shall be credited as follows: Years of Service Days of Vacation 1 through 5 12 6 through 10 15 11 + 20 At time of hiring, the City Manager may provide a new employee credit for years of service in another public agency. All vacation leave must be pre -approved by the department head. Approval of leave does not indicate that the employee has available leave hours. The employee is responsible for ensuring that the leave hours are available prior to requesting approval from the department head. Use of vacation leave in less than four-hour increments shall be discouraged. Use of vacation leave earned In a given year may be deferred to the following year. However, at no time may an employee have a total balance of vacation days in excess of two hundred forty (240) hours. When the employee reaches the maximum accrual, he or she shall cease earning vacation until the vacation leave balance falls below thirty (30) working days. Where a paid holiday falls during the period of an employee's vacation leave, that day shall not be charged against the employee's vacation accrual. 6.6 COMPENSATORY TIME OFF Compensatory time off can be earned by non-exempt employees pursuant to Section 7.5, at a rate of one and a half (1.5) hours of paid time off, to be taken at a later date, for each hour of overtime worked. Compensatory time off may be accrued to a limit of " (40} -eight 8 hours and may be used in lieu of other types of leave, following the provisions and requirements of vacation leave. Resolution 25-11 page 7