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Home My WebLink About07/02/1957AW PLANNING COMMISSION TOWN OF LOS ALTOS BILLS MINUTES OF ADJOURNED M: TING July 2, 1957 The meeting was called to order at 7:45 P.M. by Chairman, Richard S. Bullis, on Tuesday, July 2, 1957, at the Town Hall, 26379 West Fremont, Los Altos Hills. ROLL CALL: PRESENT: Chairman Bullis, Commissioners Dawson, Sherlock, Powell, Spain, Williams. ABSENT: Commissioners Mellquist, Tantau; Stedman on leave. MINUTES: June L5, 1957: Page 2b, Item #1 - second paragraph: delete sentence which states, "Signatures from adjacent neighbors indicate no objection to Sarris Variance." or Motion: Spain; Second: Dawson; Vote: Passed Unanimously RECOMMENDATION: Approve the minutes of June 15, 1957, with the above correction. CORRESPONDENCE: 1. Co�untt of Santa Clara PlanningDepartment, June 14, 1957, Re: Informs ion iegaidTFg p aning activity for the Calchapter News. Stewart Bryant, Contributing Editor, requested that the Planning Commission submit progress reports for publication concerning Los Altos Hills' activity. 2. Heine Schmidt - June 20, 1957. Complaint regarding $5e`erpansion of a non -conforming use on the property of Martin J. Taaffe on Conception. Secretary of Planning Commission will acknowledge Mr. Schmidt's complaint and refer matter to the Chief of Police for any enforcement deemed necessary. 3. County of Salta Clara P_l_anning Department - June 13, 1957• Pe: Report from Robert tomes, gpu y. ounty CO 801, 6W regarding Easements and Building Site Areas and computation of same. Referred to Map Committee; Commissioner Powell. -2- 4.P. G. & E. - June 13, 1957• Re: Proper address #6V hr re questa and services from the P.G.&E. This address is: Mr. H.L. Smith, Manager, Mountain View District, 743 Dana Street, Mountain View, Calif. 5. Gardner Bullis - June 17, 1957. Re: Alleged violation o� zo ing on d'Keefe Lane. Attorney Bullis stated Mr. Melton would abide by the agreement which was made with Mayor Treat and himself in regard to keeping the premises in a condition beyond reasonable criticism, Mr. Melton's Attorney, Mr. Kenneth Johnson, stated conditions would immediately be corrected. 6. _Co�untg _Bound Commission - June 26, 1957. Notice of Annexa�nknown- n ass ompson No. 2 in the City of Mountain View. Planning Commission has no objection to same. 7. Howard W. 0_ampen. County Executive - June 20, 1957- �i3'-anFa i7lara Oounty Hill Areas Fire Study. Comparison of conditions existing in hill areas in this County with conditions which resulted in Malibu Fires of 1956. Report listed methods of prevention and preparation if such a catastrophe was eminent. OLD BUSINESS: 6W 1. Possibility of Professional Plannina.Services. Chairman Bullis summarized the following letters in regard to the employment of part-time planning assistance: a. Nester Barrett b. Harold F. Wise - Pacific Planning & Research. c. Santa Clara County. 2. Planning. Commission Budget for 195? - 1958• Motion: Spain; Second: Powell; Vote: Passed Unanimously RECOMMENDATION: That the budget be forwarded to the City Council with approval of the following items: a. Secretarial help - $250.00 month. b. Technical Planning Assistance - $1500 year. Exact Amount to be ascertained and appropriation requested for: a. Plat Book L b. Set o.f Composit Contour Maps for Town. c. Pro -rated salary of Building Inspector for time spent on Planning Commission matters. d. Miscellaneous expense (office supplies, ate.) -2- -3 - NEW BUSINESS: 4W 1. Report on Meetin to diocuss Area -Wide Planning Commission_. Commissioner Dawson attended a meeting on June 18, 1957, held with Chairmen of Planning Commissions or their representatives, and reported on same. Commissioners Dawson and Bullis will continue to study the possi- bility of such an Area -Wide Planning Commission. 2. Election of Planning Commission Chairman_ Following the Plchair•- - manship, Mr. Dawson should become the next Chairman, but due to the press of business, declined. Mr. Mellquist also declined for the same reason. Mr. Stedman on leave. Chairman Bullis opened the nominations. Commissioner Powell nominated Mr. Sherlock. Since Mr. Sherlock has recently completed his turn as chairman, the nomination was not seconded at Mr. Sherlock's request. Mr. Sherlock nominated Commissioner Tantau; seconded by Commissioner Dawson. Commissioner Spain moved the nominations be closed; seconded by Commissioner Williams. ` Motion: Dawson; Second: Spain; Vote: Passed Unanimously RECOMMENDATION: Move that Mr. Hart Tantau be elected to be Chairman of the Planning Commission for a term of three months, to end September 30, 1957. Interim Report of Planning Commission Chairman to o�uncil. Due to the press of time, Chairman Bullis summarized the content of this report, which will be presented to the Council in its entirety. Content: a. Status of Ordinances. 1. Subdivision Ordinance 2. Zoning Ordinance 3. General Plan 4. Town Standards 5. Sign Ordinance b. Road Improvement Policy c. Improvement of South E1 Monte L d. Policy Toward Private Roads �r e. Statistical Summary of Regular Business Transacte4 (Variances, Records of Surveys, Subdivisions) f. Tree Planting and Roadside Landscaping S. Budget for Fiscal Year - 1957 - 1958. -3- -4- 4. Abandonment o$ Portion of Robleda Avenue at a uest o r ___94a1T.—rummerrzed--Fy ommissioner Sherlock. Motion: Dawson; Second: Williams; Vote: Passed Unanimously RECOMMENDATION: Move that the Planning Cimmission give tentative approval to the abandonment of that portion of Robleda Avenue as requested by Mr. J.H. Hall, subject to obtaining agreement from the abutting property owners to this abandonment. Approval also subject to Mr. Hall dedicating 30' for road improvement for the entire length of his property on Alta Tierra and Robleda Avenue. VARIANCES: 1. Steve Barris (V-9-57) Seen at Planning Commission meeting of June 15, 1957. Mr. Sarris represented by Mr. Harold Bakke from E1 Monte Associates. Mr. Bakke had obtained signatures from property owners presently living adjacent to Mr. Sarris' property, stating they did not object to this Variance, but had failed to contact those wh) 60 owned vacant lots. Mr. Raymond Andersen, property owner adjoining Mr. Sarris' property, requested deferment on this Variance since he had not been contacted and wished to discuss the matter with Mr. Sarris privately and then give his view to the Planning Commission. Motion: Sherlock; Second: Spain; Vote: Passed Unanimously RECOMMENDATION: Move the Planning Commission postpone any further action on this Variance until all the adjacent property owners have had an opportunity to give their views on this Variance to the Planning Commission, CONDITIONAL EXCEPTION: 1. R. J. Wilson (V-10-57) Request for building sites on two parcels containing 0.92 and 0.96 acres previously approved by the County for building sites. Motion: Powell; Second: Spain; Amendment; Sherlock; Vote: Passed Unanimously. -4- -5 - RECOMMENDATION: Since there are no objections from adjoining property owners, approve this Conditional Exception for building purposes. Commissioner Sherlock clarified that this request is not a Variance but a Conditional Exception, and so amended. RECORD OF SURVEYS: 1. Ragnar Johnson (84-57) 2 lots. Tentative map dated une 3, 1957- Engineer: Nolte. The Planning Commission felt there must be better access to Mr. Johnson's property before they could approve any division. This would necessitate a 60' dedicated right-of-way and 20' pavement on Moon Lane. Also, the Fire Chief has not given his approval due to the difficult access. 2. W. A. Edson (81-57) 2 lots. Tentative map dated M4M4-799=.P,. Engineer: Nolte. Seen at Planning Commission meeting of 5/18/57 and approved for planning purposes. Two revised plans submitted for Health Department approval: Health Department accepted Plan "B". Chairman Bullis summarized the sequence of events in regard to the Commission's considerations of the improvement of South El Monte. Resolution adopted at meeting of May 22, 1957, recommending a Town - sponsored assessment district, was re -read. Chairman Bullis requested each Commissioner to further clarify their understanding of the events taking place in regard to solving the problem of South El Monte. All concurred that Chairman Bullis' summary was accurate. Letter from George Nolte dated July 2, 1957, containing proposal for the improvement of the existing private roadway in connection with E1 Monte Avenue (Monohan Record of Survey), was read since it pertained to Mr. Filson. Motion: Sherlock; Second: Spain; Vote: Passed Unanimously RECOMMENDATION: Reject the Edson Record of Survey because of inadequate access. 3. Hugh Monohan (80-57) 3 lots. Tentative map dated AAprii129, 1957. Engineer: Nolte. Preliminary review by Subdivision Committee on April 20, 1957, Action deferred until all agency approvals are received. -5- -6 - SUBDIVISIONS: AAV 1. Stonebrook (James Claitor) (85-57) 17 lots. Tentative map gaid-June 3, 1957• Engineer: Nolte. Mr. Claitor and Mr. Eugene Masten from George Nolte's office in attendance. Report of Map Study Committee - June 19, 1957• a. Stonebrook Court - the access to Stonebrook is now dangerous and unsatisfactory. A more desirable access would be further west, on the straight way nearer Oneonta. b. A single internal road, a Y or T would be a more desirable solution since all traffic should be drained internally from a single access road. c. Non -access strips to Stonebrook shall be deeded. d. The subdivider will be required to provide funds for the improvement of the Town road, Stonebrook, in accordance with standard practice of Town. This subdivision was referred back for consultation with the owner, engineer, and the Map Committee. 2. E1 Monte R_ei hts (86-57) 48 lots. Tentative map cTatedMaay 25,-1957. (Cornish & Carey) Engineer: Nolte. Represented by Mr. C.J. Keenan. 4 Report of Map Stu Committee - June 19, 1957. a. Josefa and O'Keefe should be joined to become a through road from Purissima to Moody. b. There is not proper access to this tract from either O'Keefe or Moody. Requirements: a. Show the route of Sycamore Lane to Moody Road. The access road to the tract through lands of Griffin (Sycamore) must be improved to Town Standards. b. Indicate the lands of the school site and their relation to the tract. c. The adobe Creek easement must be shown as spe- cified by Flood Control District. Lots on the right of way must be one acre net exclusive of the creek easement. d. Creek Court may not occupy any portion of the Adobe Creek easement. e. O'Keefe must be improved to Town Standards from the corner of Sycamore to the eastern limits of the tract, since lots 41 and 48 will use this for access. Also Josefa, if possible. AAV f. Approval of the Fire District must be obtained relative to access to this tract. g. School district should be notified concerning this tract. -6- 7 -7- h. Recreational facilities, provided by the sub- divider, and maintained by a homeowner's associa- tion, should be studied. i. Pathway locations on O'Keefe, Josepha, Sycamore needed. j. Why is Creek Court a public road to serve only two parcels? This subdivision referred to Map Committee for consul- tation with owner, engineer, and Town Engineer. STUDY SESSION - Subdivision Ordinance - July 8, 1957, Monday, 7:45 P.M., Town Hall, 26379 West Fremont, Los Altos Hills. SPECIAL MEETING - 9:30 A.M., Saturday morning, July 13, 1957, for study of Road Improvement for South E1 Monte. All property owners will be notified and requested to attend. MEETING ADJOURNED: 12:20 P.M. Respectfully submitted, MRS. HAL WILLIAMS Secretary Planning Commission db -7- July 2, 1957