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HomeMy WebLinkAbout05/11/1977 (2)PIANNING CDVVISSICN `I Tam of Los Altos Hills 26379 Fxermt Road Los Altos Hills, California MINCTl'ES OF A REaHAR MET•I'lNG Wednesday, May 11, 1977 Tape 58, Side 1, Tr. 2, 483 to End; Side 2, Tr. 2, 001 to 245 Chalman Hata called the meeting of the Plsrminq Co mission to order at 8:05 P.M. in the Council Chambers of Tam Hall. ..• � air • an « Present: Candssicners Perkins, Stewart, Yang, Schick and Hahn Absent: Casnissioner Carico Also Present: Toon Engineer Alexander Russell, Tam Planner/Engineer Tchn Markl, Secretary Ethel Hopkins Press: Ellen Norman, Palo Alto Times CCNSEW CALENDAR: Item 1, the Minutes of April 13, April 27 and May 2, were remyv d from the Consent Calendar. 040 The Minutes of April 13 were corrected by Chairman Hahn who requested that "Minutes of a Regular Meeting" be added to the heading for the minutes. Pg --ICN SBOM ED AND WMISDASLY APPRO7W: It was moved by Cammissioner Perkins and seconded by Chairman Hahn that the Minutes of April 13 be approved as amended. 'Ilse Minutes of April 27 and May 2 were not approved because they were not ready for the Camussion in time for appropriate review. M71ZCN S1X7a= AND LWI 4 0MLY APPROVED: It was moved by ComAissioner Schick, seconded by Cam asioner Stewart, and unanimously approved to approve the ranai.ning iffin on the Consent Calendar, specifically: 2. Acceptance for Filing of Tentative Map Application, LANDS OF CRIST, File #TM 2062-77, Page Mill and Lupine Roads, Paul Naoack, Engineer. PUBLIC BEARINGS: 9lere were no public hearings for the meeting of May 11, 1977. DISQ7SSICN ITEMS: 1. Building Site Approval Maps: Discussion occurred on Mr. Markl's draft items to be required with Building Site Approval maps. Ousstions were raised on whether an ordinance designed for sub- divisions could also be applied to Building Site Approval remnsts; whether the PLAR13NG CMUSSICN N MTMS - May 11, 1977 Page two DISC[1S.SICN ITFM: (continued) 1. Building Site Approval Maps: (oonti.nued) access to the lot should be more clearly defined, particularly when the lot is further sub�dditvlidable, and whether an aerial photograph should be required for _ every BSA _quest. It was the consensus of opinion that aerial photographs should be optimal and required only at the Planner's discretion. The Commission suggested that Item 6 on page three be modified by the addition of "and a provision of access to future lots." Mr. Markl was camended for the thoroughness of his presentation. 2. Public Hearing: Zoning Ordinance to be Pbdified for Use of Town Hall and Adminis- trative Center. Chairman Hahn reviewed events culminating in the present discussion on zoning for the Tom-aaned property at 2.6379 Fremont Iniad. fie referred to three alternatives for the site outlined in the report on "Zoning Ordlil ce Application to public Agencies and Functions" dated January 26, 1977. He referred Caamissioners to two motiass passed at the adjourned meeting of May 2, 1977 and to a memorandum dated May 11 frau the City Manager regarding this discussion item on the agenda. Finally, Chairman Hahn quoted from the January 1977 Tann Newsletter the follavinq: "A legal opinion has been prepnsed stating that the Town should have a specific provision with regard to Tam activities. In this regard, it has been suggested that the Conditional Use section be amended to allow for Council Charbers, Than Hall and Maintenance facilities. All qualified legal judgments state that riding additional uses for 7bum facilities in no way jeopardizes the one acre single family zoning." Chairman Hahn went on to say that people were confused about what action had actually been taken to deal with Town Hall facilities. He noted that if the Municipal Cale is changed, advertised public hearings must be held and an environrental irraet report must be written in order to conform with State quidelines. He said he had personally gone on record, signing a petition stating his opposition to maintenance facilities located on the same property as the Town Hall Administrative facilities. Commissioner Perkins raised a point of order and asked if, indeed, public hearings Fere being held. He noted that the Onavdssi n had already taken action at the May 2 meeting, voting on a split vote to add another subsection to Section 9-5,703 of the Los Altos Hills Nmicipal Oode titled "Town of Lee Alto Hills Facilities." CamhLasiahes Schick held up a Rale Alto Times"article stating that a public hearing was being held by the Planning Commission. Mr. Russell reminded all the Commissioners that what was under way in the meeting was a public meeting, and not a public hearing. He stated that no resolution had been passed calling for a public hearing, and no posting had been done to inform the townspeople. The information in the neaspga r article was erroneous and possibly was gleaned frau the Agenda sent to the news- paper that was prepared at the direction of the Planning Camd.ssim Chairman. Various citizens in the Council Chambers requested to speak on the issue, and ([ the Camdssioners, after stating pro and cob opinions on the wisdom of allowing V discussion despite the fact that this was not a public hearing per se, passed L a motion that allcxed the people in the audience to co neat. fir' M7rICN SEMTM AND UNANIPMMy CARRIED: It was moved by C.omiisaioner Perkins and seconded by Camdssimer Schick to allow thirty minutes for public discussion PLAMING Ca4ussicN KMTf'ES - May 11, 1977 Page three 4 DISCUSSICH MEMS: (continued) 2. Public Hearing: Zoning ordinance Modification: (continued) for the agendand item, not as a public hearing but as an agendaed item. BW. L. E. Jack Valladeo 26363 Esperanza referred to a letter from the law fano of Dirk, DoUg�aznd Anderson dated December 13, 1976 and quoted the last paragraph of that letter. "It is requested that notices of all actions, considerations of Ins Altos Hills Planning Commission and City Council be given to the undersigned and in advance .... for ample opportunity to take such steps as may be necessary to protect the interest of our clients." (signed Imbert T. Anderson) R. C. Cheney 10737 Magdalena Avenue spoke as a private citizen and asked if $heron or _ to a Conditional Use Permit for Town facilities was published in an agenda. Mr. Hahn informed Mr. Cheney that the April 27 Planning Commission greeting had been adjourned to the meeting of May 2. Mr, Chem inferred that the Town had been remiss in its obligation to keep citizens in o50 He said that the fact that that this is not a public hearing does not anter into thefactthat Mr. Anderson, an attorney for a gram of concerned towns - 4W people, had requested to be kept informed and had not been. He said that the Planning Ccmmdssion's credibility should not be exposed to erosion of public cnfi- dance. Mr. Russell noted he felt it would be highly remiss if Mr. Anderson were not notified of a public }raring, but that the Planning Commission had asked for possible alterna- tives fcraccamndating Tbvm Hall facilities. The Planning Commission was taking action on a City Council reauest for their recommendations. The City Council would then direct the City Attorney to prepare a resolution calling for a public hearing on the matter. Mr. Russell noted that the City Attorney was out of Tuan at present, but that he would be contacted in order to check if some omhission had occurred in the matter of keeping Mr. Anderson informed. If such an omission had occurred, a letter of apology would be sent to Mr. Anderson. Larry Giller, Vinedo Lane suggested that the Planning Commission rescind whatever actron rt took at we May 2 meeting. He noted that if the Planning Commission wished to respond to the City Council's requests, it should be placed on an agenda so that the public may be informed. R. J. Hahn, 26359 Esperanza asked if the May 2 response to the City Council request TNF—= u cue comsideration for the location of Tann maintenance equipmrit. He noted that at the February 16 Council meeting the City Council had voted to remove the corporation yard from the Town Hall site. He urged that the maintenance facilities be excluded when the Conditional Use Permit is written for the facilities at Tann Hall. Mr. R. J. Hahn was assured by Chairman Hahn and Planning Commissioner Perkins that regarding Tuan "Facilities",the Commissioners had specifically decided against the inclusion of maintenance facilities at the Tuan Hall site. PLANNING COM•ffSSICN tM=S - May 11, 1977 [ � Page four DISCOSSICN ITEM: (continued) 2. Public Hearing: Zoning Ordinance Modification: (continued) Mr. Valladeo.C. 26363 E za noted that the first time he had heard the designation o�—am l.es _ Mr Town Administration and Maintenance Facilities was in the Town Newsletter. Discussion among Oonmi.ssionere continued on the matter of whether they had acted correctly and in conformance with the City council direction. Thereafter, the follaaing unctions were passed. MYLTON SECMIM AND UNANDMIUSLY PASSED: It was moved by CmTnissioner Stewart, seconded by Cmrissioner Schick and unanimously passed in a roll can vote to rescind the motion of May 2 calling for an amerb3 ent to the Municipal code to accomodate a "Facilities" section, and to agenda a duly notice public hearing on zoning in reference to Tuan Hall facilities. MYTIM SECCNDED AND UNANIcusLY CARRIED: It was mood by Caanissioner Perkins, seconded by Camdssicner Schick, and unanimously passed to ask Mr. Gillio to take Planning Commissioner Perkins memorandun dated May 2, 1977 and to use it as a starting point to develop the appropriate phraseology for an amendment to Section 9-5.703, and that this proposed amendment serve as a basis for a oublic hearing. 4V Mr. R. J. Hahn reminded that Councilmen Brawn and McIIynolds had formed a suh- oamut'tee to Took into a new site for the Twm maintenance equipment. Ile noted that the Town had agreed to notify a list of 102 Tam citizens on this matter. Thereafter, he gave to the secretary a list of 1,000 or more interested citizens and requested that they be notified in connection with hearings on Tam facilities. Mr. Russell noted that a public hearing would be the best way to acoomTcdate discussion on the matter of Tann facilities, and thereafter Chairman Hahn declared a recess. The meeting was recessed frau 9:25 to 9:42. 3. Use of Conditional Exception When Considering A Tentative subdivision Map: C9y=rnun Hahn said that the request for clarification on the above came up in connection with the Lands of Sisson Subdivision. He noted the present discussion was in order to formally acknowledge receipt of Mr. Gillio's reply. Mr. Russell called attention to Mr. Gillio's legal advice that where a structure is not in coumpliance with zoning requirements, the applicant mast ask the Tann for a variance. CaTudssioner Penicins thereafter, stated that he wanted to have Staff prepare a memorandum defining precisely where variances, conditional uses, and conditional exceptions apply, and when this mewrandun is prepared, to agenda the matter for discussion among the C= ssimners. 4. Storm Water Runoff from Subdivided Land: (hairnan Hahn acknowledged receipt of Mr. Cillic's response of April 25, 1977 giving legal advice on the matter of store water runoff fron the Lands of Anderson. In essence, he acknowledged that Mr. Gillio had stated that the subdivider is responsible for taking adequate steps to channel water flowing off his subdivision onto adjacent properties. plAM]NG OMCSSIcN m WIF-c; - May 11, 1977 Page five 5. Development of Program re General Plan Residential Uses: Chairman Hahn noted Mayor Reith Brown's reply to his memorandum, the subject being "Development of Program re General Pian" directing the Planning Commission to "study the General Plan and produce a Program to implement its intent with re- gard to the six designated residential areas within the Town." Chairman Hahn also noted for the record the receipt of a May 6 mennrandum fran the City Clerk requesting that the Planning Oamdssicn study and report within sixty days on the "undeveloped lands renaining within the Tom, specifically, the hills and canyon areas, to determine the feasibility of requiring larger lots in those canyon areas because of topography, geology and drainage problems." Discussion began among Commissioners on how best to proceed with the City Council's request. when several of the Cammi.ssioners raised the issue of a great deal of time put in on a report on the Moody load, Altamont Road and Page Mill area only to have it scrapped by the City Council, and the several subdivision requests and building site approval requests recently turned dam by the City Council after a great deal of Planning Camnission effort, it was decided that before proceeding further with effort that might be wasted effort, a joint meeting of the Planning Camrission and City Council should be held to clarify what exactly was wished by the Council and haw the Planning Camission should best go about fulfilling this request. Beverly Brockw 23215 Nora Glen Drive Ios Altos referred to a "Palo Alto Times" article regarcirng pons r Ly that after arty Corncil action on May 4th, the Town may be requiring larger lots.She noted that this recent City Council action had caused panic among land owners. She stated that the Tian had some good ordinances and urged that a press statement be made to the effect that there was no intent on the part of the Two to increase slope density or to go to a five -acre parcel requ moment for the Town. She urged that the Camnissioners formulate a clear state- ment on what the Town was considering. Wnmissioner Perkins replied to Mrs. Brockway's statement that she should go to the City Council for clarification, and that he had talked with Councilman Proft and found that Mr. Proft is not interested in requiring a five acre parcel TewrWide. Ns. Proft was concerned with the steeper areas in the Town which might require larger lots because they are so steep. Mrs. Mildred Gal'I'aLarme Ccurt urged the Planning Cammssion to take no action —mMe- matter o a _ o of size unless directed to specifically do so by the City Cantil. Mr. Hahn noted that only the matter of a Program re General Plan and Residential Areas was on the agenda. He was not discussing the City Clerk's May 6 memorandum, merely recording the fact that it had been received. It was concluded that the six residential areas was an issue tied with the review of the General Plan, and that the nutter should be dealt with in this way, but after a meeting with the city Cantil. NEW BUSINESS: 1. Flection of Officers for the Planning CWmission: MMCN SEcoN= HND FAILED: It was moved by Camdssioner Perkins and seconded by Commissioner Young that the election of officers for the Planning Comdssion be PUNNING COMVISSICN MINUTES - May 11, 1977 Page six NEW BusmsS: (continued) deferred until after June 30 when five of the seven Planning Commissioner terns will expire: AYES: Cormissicnexs Perkins end Young NOES: Cmmissicners Stewart, Schick and Hahn Cam:issioner Stewart nominated William C. Hahn as Chairman of the Planning Connission for 1977-78. There being no other nominations, Camdssioner Schick moved, seconded by Camdssioner Stewart, that the secretary cast a white ballot for the election of Chairman Hahn as Chairman of the Planning Commission. AYES: Commissioners Stewart, Schick and Hahn NCFS: Camdssioner Young ABSTAIN: Commissioner Perkins Omnissioner Young stated after the motion passed that he did not believe it correct to ommit a new Planning Commission without their having the riot to elect their onm Chairman as his reason for voting against the motion. Commissioner Schick nominated Judith Carico as Vice -Chairman of the Planning Commission. There being no other nominations, it was moved by Camdssicner Stewart and seconded by Commissioner Schick that the secretary cast a white ballot nominating Judith Carico as Vice -Chairman of the Commission for 1977-78. AYES: Camnissioters Stewart, Schick and Hahn NOES: None ABSTAIN: Commissioners Young and Perkins There being no further new or old business, the Planning Camission was adjourned by Chairman Hahn at 10:55 P.M. i�aspectfully sukmitted, Ethel Hopkins Secretary AW