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f •n// / 0 Minutes of a Regular Meeting DRAFT Town of Los Altos Hills PLANNING COMMISSION Thursday,March 25, 2004, 7:00 p.m. Council Chambers, 26379 Fremont Road cc: Cassettes ( 1 )#5-04 1. ROLL CALL AND PLEDGE OF ALLEGIANCE The Planning Commission regular meeting was called to order at 7:00 p.m. in the Council Chambers at Town Hall. Present: Commissioners Vitu, Cottrell &Kerns Absent: Chairman Clow & Commissioner Mordo Staff: Carl Cahill, Planning Director; Debbie Pedro, Associate Planner; Lani Smith, Planning Secretary 2. PRESENTATIONS FROM THE FLOOR-none 3. PUBLIC HEARINGS 3.1 LANDS OF PACKARD FOUNDATION, 26580 Taaffe Road (31-04-CUP); A request for a Conditional Use Permit modification to allow small meetings of up to 45 persons (from 30 persons). (staff-Debbie Pedro) Staff introduced this item by noting a correction to "Number of Events Allowed per Year" columns, stating the number should be "6" not "2". Staff stated that the City Council approved a Conditional Use Permit on December 2, 1999 to allow the Packard Foundation to utilize the residence and detached office structure for meetings of non-profit organizations subject to certain limitations. The Use Permit established a number of conditions including restrictions on the number and size of meetings permitted each year. Currently, small meetings of up to 30 persons can be held at the property without limits. On February 13, 2004, the applicant submitted a letter to the Town requesting to increase the maximum number of persons allowed at small meetings from 30 persons to 45 persons. According to the applicant, by allowing up to 45 guests for small meetings, the Foundation will be able to accommodate two events simultaneously and fully utilize the large conference room to its capacity of 45 guests. Since the Foundation began its operation at the Taaffe Road property in 2001, the Town has received no complaints from neighbors or residents regarding the activities on the site. The request to modify the number of guests allowed for small meeting will not substantially intensify the use of the site. Staff is recommending approval of the applicant's request to modify condition of approval #10, to allow up to 45 people for small meetings. In addition, staff is recommending the deletion of condition numbers 11, 12, 13 and 15 because these conditions have been completed by the applicant and are no longer applicable.