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Home My WebLink About07/27/1984PLANNING CCnIISSION TOWN OF LOS ALTOS HILLS kw 26379 Fremont Road Ins Altos Hills, California ht�esday, July 27, 1984 Reel 110, Side I, Tract I, 000-600 Chairman Kuranoff called the meeting to order at 7:35 p.m. in the Tbwn Hall Council Chambers. A. ROIL, CALL AND PLEDGE OF ALLEGIANCE: Present: Commissioners Carico, Dochnahl, Gottlieb, Stewart and Chairman Kuranoff Absent: Commissioners Lachenbruch and Struthers Staff: Gordon R. Miller Acting City Engineer; Nancy Lytle Staff Planner and Leslie Mullins Secretary Item Removed - B.1. Kuranoff and Carico Commissioner Kurmoff on page 1 under Item #C, third sentence remove the word "variance". On page four, Item #3, fifth sentence change "shoal" to "attend". On page six, last paragraph, add " Camnission rejected proposed design". Cortnissioner Carico on page five, second paragraph, reword as follows: second sentence, look into how the Planning Commission could help staff during this time of changeover. MOTION SECONDED AND CARRIED: Moved by Stewart, seconded by Kuranoff and passed unanimusly to approve the minutes of June 13, 1984 as amended. MOTION SECONDED AND CARRIED: Moved by Stewart, seconded by Dochnahl and passed unanimusly to approve the remainder of the Consent Calendar, narely: Setting Public Hearings for June 11, 1984: 1)Lands of Smith, File #CUP 2-84; 2) Second Unit Ordinance Revision. MOTION SECONDED AND CARRIED: Moved by Stewart, seconded by Carico and passed unanimrously by those present at the June 13, 1984 Variance & Permit Commission meeting to approve the minutes of June 13, 1984. C. RET'ORC FROM CITY COUNCIL MEETING OF JUNE 20, 1984: Commissioner Gottlieb reported the City Council approved sign for Palo Alto Hills Country Club even though the Planning Commission recamrended against it; approved contract with Martin -Carpenter Associates for Planning Services for the upcoming year; passed mosquito abatement ordinance; discussed police services with the City of Los Altos; and informed public the Edith Avenue Bridge replacement construction will begin late summr early fall, noting access will then be by Burke Iniad. Ms. Lytle informed commission there was also an amendment to the contract with Connerly & Associates regarding meeting times. Planning Commission Minutes - June 27, 1984 Page Two D. PUBLIC HEARINGS: 4bw 1. Declaring the intention of said City to vacate and abandon a portion of a certain non -vehicular street access easement under the provisions of the "Public Streets, Highways and Service Easements vacation Law" Section 8300, et seq., of the Streets and Highways Code of California. Mr. Miller informed the commission the access easement would lie between East Fremont Road and Barron Creek, for a twenty foot easement to the Purissima Hills Water District for the purpose of a driveway. Camdssioners questioned if this pump station would case through the Site Development Co mittee. Mr. Miller indicated most of the equipment would be undergrcunded with 2-3' electrical panels, noting they are really not considered as structures. Commissioners expressed their concern over why if the Water District is asking for this small piece of property is there not a Parcel Map?; the map supplied does not show the access?; there is no legal description?; and would this then result in the larger piece of the property being a sub -standard lot? Mrs. Mary Stutz, chairman Pathway Committee, indicated if we allow the abandonment of the easement we should be required to follow standards that the path where it crosses the driveway be roughened; and if a Parcel Map is required for this, we should ask for path on Fremont Road. Commissioners felt there was a need to see more infonnaticn regarding the request by the Purissima Hills ;dater District and asked they be present at the next scheduled meeting to discuss their proposal. The Public Hearing was opened and continued to the next scheduled meeting. MOTION SEaNDED AND CARRIED: Moved by Dochnahl, seconded by Stewart and passed unanimously to continue the vacation and abandonment of a street access easement for Purissima Hills Water District, so they may be present to discuss their proposal. E. OLD BUSINESS: 1. Discussion of Proposed Amendment to Landscape Policy, Resolution 11256 Cannissioner Carico informed Commission she attended the Site Development Ordinance Review meeting on Tuesday with Connerly & Associates, noting the final revision on this chapter will be December 15, 1984, noting she did not think the landscape policy should be revised and finalized until that time, noting the Landscape Policy has good tools already built in and a lot of good ideas will be caning out of the future meetings on the Site Development ordinance Revision. Comussioner Carico indicated the commission could however, review the amount of the bond to be required, noting she felt $3,000 would be an adequate amount. Ms. Lytle informed commission she concurred with Carico, noting if anyone has zts they should coordinate them with the Site Development Revisions. Commissioner Kuranoff noted he had received comments from Co inissioner Lachenbruch on this matter, as follows" 1) I agree in principle with suggested revision, but I feel any action should be coordinated with Site Development Review process; and 2) Based on my recommendation that a form be developed that outlines basic beliefs should be required and a form be approved for Site Development action on landscaping, which includes in addition to a boiler plate of policies that it also lay out the specific requirements for that particular lot. Applicant would receive Planning Cammission Minutes - June 27, 1984 Page Three E. OLD BUSINESS: `, a customized approval with specific requirements for his use. It was suggested a signature block be included on the approved plans with the approval signature with the specific requirements, and then when received by the Building Department the Building Official could sign off the block approval after they've completed the Site Development Requirements. Oxmmissioner Stewart indicated that not only new residences should he required to have a landscape plan but additions should too. Regarding the cost of the bond, Commissioner Stewart indicated it should be a percentage of the building permit cost. Commissioner Kuranoff indicated he felt the Ttwn should require a per- centage of the landscape project or a dollar amount, whichever is greater. Commissioner Dochnahl indicated when the applicant carnes in for Site Develop- ment Approval of Landscaping, the trees that are required plantings are circled in red and those are what should be bonded. Mrs. Mary Stutz, Chairman Pathway Conmittee, gave cammissioners average cost of 5 - 10 - 15 gallon trees, noting their planting costs also, indicating in some cases the $3,000 might be high, suggesting $2,000 would be better. Mrs. Stutz indicated the applicant should be liable for determining the a t of road frontage for their property. Ca ssicner Kuranoff suggested the wording should be "we'd like to remind you that road right of way extends past edge of pavement and the path easement is further extended." Commissioner Gottlieb indicated the bond could be based on the nrmiber of trees required for planting; 10 trees at $2,000, 20 trees at $4,000; and make sure the costs are updated yearly to keep with current pricing. Mrs. Mary Stutz, indicated the owners should be required to plant prior to final inspection instead of collecting the bond. Ccmrtmissioner Gottlieb indicated a letter should be sent to the owners at the time of framing to remind him it's time to turn in his landscape plan Ms. Lytle informed commission we do notify them at Site Development approval time and there is an attachment included on the approved plans. Commissioner Kuranoff indicated it would be a good idea to have the Building Inspector tell the owners at the time of framing to turn in their landscape plan, include on the inspection bunch list. Passed by consensus that the Landscape Policy Revision be continued until after Connerly & Associates reviews and makes suggestions. 2. Report on meeting with Connerly & Associates regarding Site Development Ordinance Revisions Ms. Lytle informed ccnmdssicem she and Gordon Miller met with Jeff Goldman from Connerly & Associates and received the work program for the next year. Noting there will be 12 meetings with Connerly and we must plan ahead. Ms. Lytle indicated at 1:00 p.m. yesterday we met with as many commissioner and council members to discuss the revision of the Site Development Ordinances. Planning Coni - ssion Minutes - June 27, 1984 Page Four Mr. Goldman was briefed on the background of Site Development document; noting the document reviewed was not the most current, however, Mazy van Tanmelen had her latest notes and Ms. Lytle found a file kept by Pat ➢7ebb (previous planner) with her notes. Mr. Goldman audited the site development meeting and did some field investigation and will be back on July 27, 1984 to review representative case files. Ms. Lytle informed camdssion there would be more definitive plans for commissions review at the July 11 meeting and would like to present my ideas how it might go from our point of view. Commissioner Kuranoff indicated Commissioner Iachenbruch expressed that this Site Development Revision should be in cunpliance with Landscape Policy and Landscape Policy in compliance with Site Development Revisions. F. NEW BUSINESS• 1. Comnissioner Kuranoff informed camnissioners the Chairman of Sunnyvale Camiission sent an invitation to the Planning Camnissioners Forum, however, the notice was not sent well enough in advance for attendancenoting he will call and see when they will be meting again. 2. Commissioner Carico expressed concern over the effort being made to keep the Town coordinated and in the right direction, unfortunately all policies and ordinances can not be enforced as the present staff cannot do all this, suggesting that a code enforcement officer be hired by the Town, noting thus position would pay for itself. Commissioner Stewart indicated when Gordon Penfold patrolled the Town on ( a regular basis there was mach more en£oranent, noting he kept track of what was going on in the Town and knew the ordinances and Town Laws. Noting we need enforcement on "Stop Work" notices. Commissioner Kuranoff questioned how vigorous other Town's enforcement process were? Comnissioner Kuranoff indicated we spend alot of time tightening up ordinances and codes with no enforcement, it is frustrating anf futile to spend Tbwn's money doing this and having no enforcement. Commissioner Carico indicated there are not enough bodies to do all this work at TOwn Hall, noting there are alot of blatant violations that could easily be enforced. It was passed by consensus that the Planning Commission representative to the City Council meeting of July 5, 1984 will read a memo prepared by the Chairman regarding their concern over enforcement of policies and laws in Ins Altos Hills. 3. Commissioners Dochnahl & Stewart expressed their pleasure in the past years serving on the Planning Commission, thanking staff for all their help. G. ADTOURP�t There being no further new or old business, the meeting was adjourned at 9:30 p.m. Respectfully submitted, Leslie Mullins Engineering/Planning Secretary