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Home My WebLink About54-08 • • RESOLUTION No. 5 4-0 8 A RESOLUTION OF THE CITY COUNCIL OF THE TOWN OF LOS ALTOS HILLS ADOPTING BUDGET CHANGES FOR FISCAL YEAR 2009 WHEREAS, the City Council of the Town of Los Altos Hills approved and adopted the Operating and Capital Improvement Program Budget for the Town of Los Altos Hills for fiscal year 2009 on the 11th of June 2008; and WHEREAS, the City Council of the Town of Los Altos Hills, subsequent to the budget approval, directed the City Manager to assume operation of the Town owned Westwind Barn, an equine boarding facility, at its regularly scheduled meeting on June 11, 2008; and WHEREAS, the City Manager was required to recruit and hire a Barn Manager to ensure continued and reliable operations of the equine boarding program beginning July 1, 2008; NOW THEREFORE, the City Council of the Town of Los Altos Hills does hereby resolve as follows: 1. The City Council does hereby approve the schedule of boarding fees and fees for services rendered at Westwind Barn as set forth in Exhibit A and attached hereto. 2. The City Council does hereby approve the job description for the position of Barn Manager as set forth in Exhibit B and attached hereto. 3. The City Council does hereby approve and amend the Town of Los Altos Hills' adopted Operating and Capital Improvement Program Budget for the fiscal year 2009 to consist of changes to the revenues, appropriations, and the employee salary schedule as set forth in Exhibit C and attached hereto. 4. The City Manager is hereby authorized to incorporate these amendments in the final printed copy of the City Council Adopted Operating and Capital Improvement Program Budget of the Town of Los Altos Hills for fiscal year 2009. REGULARLY PASSED AND ADOPTED this 24th day of July, 2008. BY: Jean Mordo,Mayor A ST• Karen Jost, CAI;- ! • • Exhibit A Town of Los Altos Hills—Westwind Barn Schedule of Boarding Fees and Fees for Service Effective July 1, 2008 Boarding Fees Space Monthly* Barn stall $ 586.00 Feeding pasture 322.00 Byrne Preserve 234.00 *Prorated fees for new boarders are calculated based on an annualized rate Fees for Service Service Fee Unit Notes Extra hay $ 30.00 per month One(1)extra flake per day Grain purchased and prepared Grain 40.00 per month by owner,staff feeds grain no more than twice per day. • Blanketing 40.00 per month Monday through Friday only Trailer parking 75.00 per month Space assigned by barn manager Miscellaneous Fees Item Fee Unit Notes Arena use by trainer per horse, Arena time scheduled by barn manager. $ 5.00 Replaces revenue sharing for trainers, or group per hour clinics and events Wait-list reservation 100.00 per Non-refundable administrative fee reservation Late fee 10% Assessed on all payments received after the 10th of the month • • Exhibit B BARN MANAGER DEFINITION Under general supervision or direction, is responsible for daily management of the Westwind Community Barn including, but not limited to, care of horses boarded in box stalls, paddock, or pasture; coordinate activities directly concerned with the proper operation of the Barn; oversee maintenance of the building, arenas, grounds, and equipment. The employee in this category will work independently and exercise judgment necessary to ensure safety standards, program scheduling, boarding coordination, and other aspects of the facility are consistent with the Town's mission for the Barn. Incumbents may provide limited work direction to less experienced employees in this classification or to contract or seasonal workers. Incumbents may also provide instruction for equestrian oriented Town parks and recreation programs and classes. EXAMPLE DUTIES - duties may include, but are not limited to the following: • Understand and enforce consistently the Town's policies and procedures and the Barn's rules, regulations, and policies. • Serve as the Town's primary customer service representative; review and process all customer service requests and complaints within a framework developed in coordination with the City Manager. • Provide for proper care of the horses in terms of feeding, stall cleaning, and fly control. Supervise or perform feeding of horses and cleaning of stalls in accordance with operational guidelines. • Ensure the Town's contractors provide the following daily services in accordance with their agreement between the Town: o Feed and water rations o Box stall cleanout and bedding o Turnout to the paddocks • In the event the daily duties are not performed by the Town's contractors for any reason, incumbent is required to perform and all daily requirements at their regularly scheduled intervals. • Perform regular inspections of paddock and pasture fencing and minor repairs thereto. • Assure cleanliness of bathroom and kitchen. Stock bathroom with paper towels, toilet paper, and soap. Maintain first aid kits and emergency flashlights. • Perform or supervise minor repairs as appropriate (fences, waterers, etc.). Notify the City Manager when more extensive maintenance or improvements are needed. Barn Manager Job Description Town of Los Altos Hills Created: July 1, 2008 Page 1 of 3 FLSA Exempt Position • • Exhibit B • Helps create list of annual maintenance, deferred maintenance, and proposed projects. • Assist in preparation of the annual operating budget. • Works as site manager during construction, providing the City Manager and boarders with updates work process, and assuring clean, safe and secure areas for all horses. • Maintain current boarding agreements, liability release forms, vaccination records, and all other documents necessary to operate the Barn. • Schedule, order, purchase, inspect and arrange for storage of hay, shavings, and other supplies necessary for barn operations. Assure hay stored outside and shavings are covered when weather dictates. Maintain/replace tarps as needed. • Schedule and expedite appropriate disposal of manure. • Assign paddocks and assure users clean paddocks and water tubs weekly during dry months. • Develop staffing schedule in coordination with the Town's contractors to perform necessary duties and ensure that at least one person is on duty to provide necessary horse care. • Coordinate regular maintenance of equipment at the facility with appropriate Town staff member. ABILITIES • Ability to perform essential physical functions with or without accommodation. These essential functions include,but are not limited to, the following: Intermittently sit while driving, operating equipment, or completing forms/work papers; stand, bend, squat, climb, kneel, twist and reach while inspecting or repairing, clearing, and using various tools and equipment; perform simple and Power grasping, Pushing, Pulling� and fine manipulation; and lift or cany weight of 50 pounds or less. • Possess leadership skills and enthusiasm for community based recreational programs and activities. • Demonstrate superior organizational and planning skills. • Exhibit a high level of self-motivation. Barn Manager Job Description Town of Los Altos Hills Created: July 1, 2008 Page 2 of 3 FLSA Exempt Position • S Exhibit B • Communicate clearly and concisely both verbally and in writing. • Establish and maintain effective working relationships with the public, volunteer committees, outside professionals and other employees. • Understand and monitor budgets. MINIMUM QUALIFICATIONS • Education and Experience: o Minimum of 1 year (30 semester units) of undergraduate or graduate studies in equine science, veterinary science, or closely related field; and o Minimum of 2 years management experience in an equestrian boarding facility. Significant experience may substitute for education requirement. • Valid Class C California Drivers License and minimum required automobile liability insurance. Barn Manager Job Description Town of Los Altos Hills Created:July 1, 2008 Page 3 of 3 FLSA Exempt Position 411 Exhibit C Town of Los Altos Hills 6-month Westwind Barn Operating Budget July 24, 2008 REVENUES Rental Income Stalls $ 104,425 Feeding pasture 10,465 Byrne Preserve 8,883 4-H Rent 11,256 Sub-total Rental $ 135,029 Other Income Instructor fees $ 2,160 Grain&hay fees 1,800 Trailer fees 1,500 Sub-total Other $ 5,460 GRAND TOTAL REVENUE $ 140,489 EXPEDNDITURES Personnel Barn manager $ 36,400 Sub-total Personnel $ 36,400 Maintenance&Operations Cleaning services $ 67,600 Feed 27,000 Stall bedding 10,800 Utilities 5,000 Barn supplies 2,500 Miscellaneous 2,000 Sub-total M&O $ 114,900 GRAND TOTAL EXPENDITURES $ 151,300 NET SURPLUS(DEFICIT) $ (10,811) Salary Schedule Adjustment Barn Manager $4,353-$5,291 per month