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HomeMy WebLinkAbout102-93 • • •, • RESOLUTION NO. 102=93 RESOLUTION OF THE CITY COUNCIL OF THE TOWN OF LOS ALTOS HILLS ADOPTING THE CAPITAL IMPROVEMENT BUDGET FOR FISCAL YEAR 1993-1994 WHEREAS, the City Council has approved and adopted an appropriations limit and budget for the Town for Fiscal Year 1993-1994; and WHEREAS, the City Council has received and completed its review of the proposed Capital Improvement Budget and now desires to adopt the Capital Improvement Budget for the 1993-94 Fiscal Year; NOW, THEREFORE, the City Council of the Town of Los Altos Hills does RESOLVE as follows: Section 1. The City Council does hereby approve and adopt the Capital Improvement Budget for the Town for Fiscal Year 1993-1994 as set forth in Exhibit A, attached hereto. Section'2 . The amount of the 1993-94 Capital Improvement Budget for each account area of the budget may be drawn upon in the form of warrants issued for payment of demands and certified in accordance with the provisions of California Government Code Sections 37208 and 37209. Section 3. The City Manager shall periodically report to the City Council the amount and classification of revenues received and expenditures made. Section 4.. A copy of the adopted Capital Improvement Budget, signed by the Mayor andattested to by the City Clerk, shall be kept on file with the City Clerk of the Town of Los Altos Hills, as the official Capital Improvement Budgetof the Town of Los. Altos Hills for the 1993-1994 Fiscal Year. REGULARLY passed and adopted this 20th day of October , 1993 . By: Mayor ATTEST: City Cl k PB\MAS\149490KE.W50 10/05/93 • • • • f• • TOWN OF LOS ALTOS HILLS CAPITAL I PRIffECT HUIIG1T FISCAL YEAR 19394 Adopted, October 13, 1993 Bob Johnson Mayor Elayne Dauber Mayor Pro TeM Sid Hubbard tOan@t10giocgan T William Siegel C0 O a n 6 Hrtiro@ inni b G, p Barbara Tryon COailii@lOill@Md@p Les M. Jones II, City Manager • . • ii TABLE OF CONTENTS Page Letter of Transmittal 1 Summary 2 Detail Summary 3 Project Budgets Byrne Preserve 4 Pathways 5 Pathways-Lupine to Elena 6 Pathways-Merrill 7 Pathways-Middlefork 8 Pathways-Switchbacks 9 Pathways- Via Ventana 10 Pp Pathways-Zappettini 11 Emergency Generator 12 Stonebrook Pathway Project 13 Driveway Roughening Pathways 14 Driveway Roughening Pathways 94 15 Page Mill Land Acquisition 16 Creek Park 17 Town Hall Improvements 18 Storm Drain Management 19 Pavement Management 93 20 Pavement Management 94 21 Road/Path Sign Repair/Upgrade 22 Moody Path/Shoulder Reconstruction 23 El Monte/Stonebrook Signal 24 • • • • Honorable Mayor and CityCouncil Y Los Altos Hills, California October 31, 1993 Subject: 1993-1994 Capital Improvement Project Budget Attached is the approved 1993-1994 Project Budget for the Town of Los Altos Hills. For the first time, the Project Budget for the Town has been separated from the Operating Budget. This has been done for 3 reasons: 1. Capital Projects,by their nature, often extend beyond the fiscal year in which they are approved, unlike the Operations Budget. 2. Capital Improvements represent a long term investment in the physical environment of the Town, in contrast to the maintenance aspects of the r seek Operations Budget. As a result, this budget will, in future years, to focus on a 5 year plan for the funding and initiation of Capital Improvement Projects. 3. The discussion and analysis of Capital Improvement Project spending and funding has been amplified and further focused after the discussion of the Operations Budget is settled. The total spending planned for Projects is$1,178k (thousand). That total is comprised of$623k carryover from FY92-93, plus $555k of new appropriations. Of those new appropriations, $354k will come from net operating revenue, with the remaining$201k being funded from beginning reserves. Respectfully submitted, 441 je erson • Les M. Jo I Public Works Director City Manager 1 = • • • • 1993-94 CAPITAL BUDGET SUMMARY In ($000) SOURCE OF APPROPRIATIONS OPERATING BEGINNING NET REVENUE RESERVES $4,1 12 FY94 OPERATING BUDGET: REVENUE $2,403 EXPENSE/TRANSFERS- (2,049) NET REVENUE $354 - TOTAL NEW PROJECT APPROPRIATIONS APPROPRIATIONS FROM: (354) (201 ) $555 REMAINDER $0 $3,911 TOTAL PROJECT SPENDING ALREADY APPROP. NEW OR PROJECT ADDITIONAL .. " .CARRYOVER. .APPROP. TOTAL $623 $555 FY93-94 93-94 PROJECT SPENDING SPENDING FROM: (623) (555) $1 ,178 REMAINDER ,$0 $0 o Budget numbers include General, Street, and Drainage Funds o Beginning reserves exclude project carryovers and advances_.. o Includes$55 thousand project which will be funded by General Services. 2 0 ; 0 0 • 1993-94 CAPITAL BUDGET DETAIL SUMMARY Prior FY93 FY94 FY94 Total OPEN PROJECTS: Approp. Carryover Approp. Spending Approp. GENERAL FUND PROJECTS Byrne Preserve 2-764 $34,000 $6,725 -$4,025 $2,700 $29,975 Pathways 2-756 14,000 5,086 -186 4,900 13,814 Pathways - Lupine to Elena 40,000 40,000 40,000 Pathways - Merrill 8,000 8,000 8,000 Pathways - Middlefork 8,000 8,000 8,000 Pathways - Switchbacks 3,000 3,000 3,000 Pathways - Via Ventana 2,000 2,000 2,000 Pathways - Zappettini 6,000 6,000 6,000 Town Hall Improvements 2-750 55,000 55,000 -55,000 Emergency Generator 2-771 35,000 32,788 32,788 35,000 Stonebrook Pathway Project 2-772 50,000 44,949 47,000 91 ,949 97,000 Driveway Roughening Path. 2-773 11 ,800 11 ,794 -4,722 7,072 7,078 Driveway Roughening Path. 94 9,000 9,000 9,000 Street Trees/Landscaping 2-727 18,515 18,515 -18,515 Page Mill Land Acquisition 2-774 30,000 30,000 20,000 50,000 50,000 Creek Park Project General Fund Projects 248,315 204,857 60,552 265,409 308,867 GENERAL SERVICE PROJECTS Town Hall Improvements 45-750 55,000 55,000 55,000 General Service Projects 55,000 55,000 55,000 DRAINAGE PROJECTS Storm Drain Management 93 3-717 200,000 198,200 198,200 200,000 STREET PROJECTS Pavement Management-93 7-716 225,000 112,675 112,675 225,000 Pavement Management-94 400,000 400,000 400,000 Road /Path Sign Repair/Upgrade 7-760 10,000 9,699 -5,000 4,699 5,000 Moody Path/Shoulder Reconstruct 7-775 59,000 59,000 71 ,000 , 130,000 130,000 El Monte/Stonebrook Signal 7-776 12,000 12,000 12,000 12,000 Street Fund Projects 306,000 193,374 466,000 659,374 772,000 COMBINED PROJECT Town Entry/ Arastradero(1/2) 2-770 13,500 12,811 -12,811 689 Town. Entry/ Arastradero(1/2) 7-770 13,500 13,500 -13,500 Subtotal Town Entry 27,000 26,311 -26,311 689 Total General Fund 261 ,815 217,668 47,741 265,409 309,556 Total Drainage Fund 200,000 198,200 198,200 200,000 Total Street Fund 319,500 206,874 452,500 659,374 772,000 Total General Services Fund 55,000 55,000 55,000 ALL FUNDS $781 ,315 $622,742 $555,241 $1 ,177,983 $1 ,336,556 3 • • • . , 199371994 CAPITAL BUDGET CAPITAL PROJECT: BYRNE PRESERVE FENCE Account Number: 2-764 SOURCE OF FUNDS: General Fund Prior Appropriations $34,000 Prior Spending (thru FY 92/93) 27,275 Carryover 6,725 Committed funds FY 93/94 2700 Proposed Appropriations FY93-94 -4,025 FY94-95 0 FY96,97,98 0 5 Yr Plan -4,025 Total Cost $29,975 PROJECT DESCRIPTION: The construction of this project has ,been-completed, although the retention of $2,700 has not yet bee,n.,paid. The remaining budget M1 ` of $4,025 is recommended to be de-appropriated and returned to the General Fund for other uses. 4 • 1993-1994 CAPITAL BUDGET CAPITAL PROJECT: PATHWAYS FY 92/93 Account Number: 2-756 SOURCE OF FUNDS: General Fund Prior Appropriations $14,000 Prior Spending 8,914 Carryover 5,086 Committed Funds (FY 93-94) 4900 Proposed Appropriations FY93-94 -186 FY94-95 0 FY96,97,98 0 5 Yr Plan -186 Total Cost $13,814 PROJECT DESCRIPTION: The $5,086 carryover shown has been earmarked by Staff for the Frampton Court to Fernhill Drive pathway. This contract with the Trail Center for $4,900 is approximately 90% complete. Staff recommends that the remaining $186 be returned to the General Fund for other uses. 5 • • 1993-1994 CAPITAL BUDGET CAPITAL PROJECT; PATHWAYS-LUPINE TO ELENA Account Number: SOURCE OF FUNDS: General Fund • Prior Appropriations $0 Prior Spending 0 Carryover 0 0 Proposed Appropriations FY93-9440,000 FY94-95 0 FY96,97,98 0 5 Yr Plan 40,000 Total Cost $40,000 PROJECT DESCRIPTION: This project proposes to construct a pedestrian/equestrian/bicycle path along the existing native pathway alignment,between the south -. end of Lupine Road and Elena Road.,., This pathway would be built to' Type IIB standards of construction, but would be 8 feet wide. The project would also include drainage improvements to protect-the • ' proposed pathway. Design would be performed in-house with survey" being provided by the Town's Engineering Consultant. • 6. • 1993-1994 CAPITAL BUDGET CAPITAL PROJECT: PATHWAYS-MERRILL Account Number: SOURCE OF FUNDS: General Fund Prior Appropriations $0 Prior Spending 0 Carryover 0 0 Proposed Appropriations FY93-94 8,000 FY94-95 0 FY96,97,98 0 5 Yr Plan 8,000 Total Cost $8,000 PROJECT DESCRIPTION: This pathway C.I.P. would construct a native pathway from La Loma Drive to the Mid Peninsula Regional Open Space District property near the Quarry, by crossing the Merrill property. The proposed budget anticipates using the Trail Center for designing, coordinating and administering the construction. Some funds have been included for staking the pathway easement on the Merrill property. 7 - . • • Ai MIV 1993-1994. .CAPITAL BUDGET CAPITAL PROJECT: PATHWAYS-MIDDLEFORK Account Number: SOURCE OF FUNDS: General Fund Prior Appropriations $0 Prior Spending 0 Carryover 0 0 Proposed Appropriations FY93-94 8,000 FY94-95 0 FY96,97,98 0 5 Yr Plan - 8,000 Total Cost $8,000 PROJECT DESCRIPTION: This project proposes to relocate the existing pathway along Middlefork Road to the other side of the street, protecting it from the drainage and erosion problems that it suffers. A drainage swale or berm and a catch basin would also be installed. Thisrwould not only make this connector path usable, but would also correct a safety problem caused by the eroded pathway aggregate which is transported into the intersection of Middlefork and South Fork Lanes, causing a slippery surface. Design, bid package preparation and construction inspection would be performed in-house. 8 • 1993-1994 CAPITAL BUDGET CAPITAL PROJECT: PATHWAY SWITCH-BACKS Account Number: 2-756 SOURCE OF FUNDS: General Fund Prior Appropriations $0 Prior Spending 0 Carryover 0 Committed Funds (FY 93-94) 0 Proposed Appropriations FY93-94 3,000 FY94-95 0 FY96,97,98 0 5 Yr Plan 3,000 Total Cost $3,000 PROJECT DESCRIPTION: The Pathway Committee desires to have switch-backs constructed on several hillsides for paths on the Saddle Mountain, Matadero Creek, "' Golden Hills and Lupine Lane areas. This work would be done as part of one contract by_the Trail Center. A budget of $3,000 is recommended" for this combined project. 9 • • • 1993-1994 CAPITAL BUDGET CAPITAL PROJECT: PATHWAYS - VIA VENTANA Account Number: SOURCE OF FUNDS: General Fund r Prior Appropriations $0 Prior Spending 0 Carryover 0 0 Proposed Appropriations FY93-94 2,000 FY94-95 0 FY96,97,98 0 5 Yr Plan 2,00p Total Cost ... -_. . $2,000 PROJECT DESCRIPTION: The Pathway Committee is planning a project to reclaim the roadside pathway along Via Ventana Way which'has been encroached upon by private property landscaping and hardscape. It is hoped that through , - community support by the Via Ventana-residents, the 'majority of the ' required effort will be voluntary. Staff'has proposed a $2,000 budget for purposes of potential City Attorney fees' and/or construction activity • - - that may be required by the Town to complete the project. 10 i 1 • • 1993-1994 CAPITAL BUDGET CAPITAL PROJECT: PATHWAYS-ZAPPETTINI Account Number: SOURCE OF FUNDS: General Fund Prior Appropriations $0 Prior Spending 0 Carryover 0 0 Proposed Appropriations FY93-94 6,000 FY94-95 0 FY96,97,98 0 5 Yr Plan 6,000 Total Cost $6,000 PROJECT DESCRIPTION: This is the third of three pathway projects which would require the Trail Center's participation. This trail would connect the Zappettini Subdivision trail system to Central Drive, via the recently acquired pathway easements accepted from the Markoffs. As on the other Trail Center projects, the budget includes funds for construction and surveying of the easement. 11 • • • 1993-1994 CAPITAL BUDGET CAPITAL PROJECT: EMERGENCY GENERATOR Account Number: 2-771 SOURCE OF FUNDS: General Fund Prior Appropriations $35,000 Prior Spending 2,212 Carryover - 32,788 Proposed Appropriations FY93-94 0 FY94-95 0 FY96,97,98 0 5 Yr Plan 0 Total Cost - - $35,000 PROJECT DESCRIPTION: • This capital project is a continuation of the Emergency Generator project now under construction. No additional funds are requested for the completion of this project. 12 W • 1993-1994 CAPITAL BUDGET CAPITAL PROJECT: STONEBROOK PATHWAY - Account Number: 2-772 SOURCE OF FUNDS: General Fund Prior Appropriations $50,000 Prior Spending 5,051 Carryover 44,949 Proposed Appropriations FY93-94 47,000 FY94-95 0 FY96,97,98 5 Yr Plan 47,000 Total Cost $97,000 PROJECT DESCRIPTION: Project bids came in much higher than anticipated The.City Council awarded a construction contract of an amount not to exceed $88,340; s. therefore, the project budget needs an additional minimum appropriation of $43,391. Downhill of, and adjacent to, this project the existing pathway suffers an erosion problem due to poor street drainage. By extension of the berm to be constructed by this project, the problem can be resolved. Staff requests that an additional $3,600 be added to this appropriation to correct this problem for a total appropriation of $47,000. As an alternative, the additional berm funding could be taken from the FY 93/94 Street Maintenance budget for outside contracts. 13 • • • • - 199p-1994 CAPITAL BUDGET CAPITAL PROJECT: DRIVEWAY ROUGHENING PATHWAYS FY 92/93 Account Number: 2-773 SOURCE OF FUNDS: General Fund Prior Appropriations $11 ,800 Prior Spending 6 . ' Carryover 1 1 ,794 Committed Funds (93/94) 7,072 Proposed Appropriations , FY93-94 -4,722 FY94-95 0 FY96,97,98 0 5 Yr Plan -4,722 Total Cost $7,078 PROJECT DESCRIPTION: This project is complete and has been accepted by the City Council. The total project cost was $7,078 for 26 driveways. The remainder of the budget is recommended to be de-appropriated and returned to the General Fund. 14 • o • • 1993-1994 CAPITAL BUDGET CAPITAL PROJECT: DRIVEWAY ROUGHENING PATHWAYS FY 93/94 Account Number: SOURCE OF FUNDS: General Fund Prior Appropriations $0 Prior Spending 0 Carryover 0 0 Proposed Appropriations FY93-94 9,000 FY94-95 0 FY96,97,98 5 Yr Plan 9,000 Total Cost $9,000 PROJECT DESCRIPTION: FY 92/93 was the pilot year for the driveway roughening project with a total of 26 driveways being completed. This project contemplates another 25 driveways to be roughened. The proposed budget allows for slightly higher bid prices than were received in the fiscal year 92/93 bids. • 15 • • • • 1993-1994 CAPITAL BUDGET CAPITAL PROJECT: PAGE MILL RD LAND.ACQUISITION(CALTRANS PROPERTY) Account Number: SOURCE OF FUNDS: General Fund Prior Appropriations $30,000 Prior Spending 0 Carryover 30,000 Proposed Appropriations FY93-94 20,000 FY94-95 FY96,97,98 5 Yr Plan - 20,000 Total Cost - $50,000 PROJECT DESCRIPTION: This capital budget was prepared based on the interest expressed by the Council in purchasing Caltrans',excess land parcel adjacent to the Park & Ride on Page Mill Road. The Town has made an offer of $50,000 to Caltrans for the parcel, however, Caltrans has decided to offer the parcel for sale at a public auction at a starting price of ` ' ' $50,000. The $30,000 shown under the General'Fund is the initial amount placed in the Town Entry budget for purchase of this parcel. That amount has been shown in this budget. Staff recommends that a minimum of $20,000 be added to this budget to equal the Town's offer of $50,000 and to provide the amount necessary for the minimum bid. The Council should also consider the maximum amount they would pay for the parcel and appropriate funds accordingly if desired. 16 • • • S 1993-1994 CAPITAL BUDGET CAPITAL PROJECT: CREEK PARK(HAU PROPERTY) Account Number: SOURCE OF FUNDS: General Fund Prior Appropriations $0 Prior Spending 0 Carryover 0 Committed Funds (FY 93-94) 0 Proposed Appropriations • FY93-94 0 FY94-95 0 FY96,97,98 0 5YrPlan 0 Total Cost $0 PROJECT DESCRIPTION: A request has been made by a Council member for the City Council to • consider a creek park at the intersection of Fremont Road-and Edith Avenue (Hau property). This capital project has been included to address that potential. At this time an appropriation has not been proposed. Staff requests that the Council consider this project and budget funds as deemed appropriate. 17 • • • • 1993-1994 CAPITAL BUDGET CAPITAL PROJECT: TOWN HALL IMPROVEMENTS Account Number: 2-750 SOURCE OF FUNDS: General Fund General Services Total Prior Appropriations $55,000 $55,000 Prior Spending $0 Carryover 55,000 0 55,000 Proposed Appropriations FY93-94 -55,000 55,000 $0 FY94-95 $0 FY96,97,98 $0 5 Yr Plan -55 000 . 55,000 0 , Total Cost _. $0 $55,000 $55,000 PROJECT DESCRIPTION: Staff is currently investigating various options for future use of Town Hall property _ and buildings including the building currently occupied by the Purissima Hills Water District. Staff recommends that the City,Counciil retain, the current level . . of funding for use in implementing the ultimate plan for Town.Hall, but appropriate no more funding until that time. Staff also recommends,this project be funded . out of the General Services Fund instead of the General Fund to allow the cost . to be dispersed over all funds including the Enterprise Funds. This change in funding is shown in the tables above 18 • ® • • 1993-1994 CAPITAL BUDGET CAPITAL PROJECT: STORM DRAIN MANAGEMENT Account Number: 3-7.17 SOURCE OF FUNDS: Storm Drain In-Lieu/ General Loan Prior Appropriations $200,000 Prior Spending 1 ,800 Carryover 198,200 Proposed Appropriations FY93-94 .. 0 FY94-95 0 FY96,97,98 0 5YrPlan 0 Total Cost $200,000 PROJECT DESCRIPTION: . While preparing the bid package for construction of these improvements, the Public Works Department discovered that the necessary easements for the project had not been signed by the property owners and recorded. This has postponed the project until these easements have been acquired. To date, two of these easements have been signed and brought before the City Council for acceptance. This delay has regrettably delayed the project until next spring. Staff recommends that no additional funds be appropriated until this current phase of construction is complete. 19 • • 0 • 1993-1994 CAPITAL BUDGET CAPITAL PROJECT: PAVEMENT MANAGEMENT FY 92/93 Account Number: 7-716 6 SOURCE OF FUNDS: Gas taxes/ General Loan Prior Appropriations $225,000 Prior Spending 112,325 Carryover - 112,675 Committed Funds (93/94) 112,675 Proposed Appropriations FY93-94 0 FY94-95 0 FY96,97,98 0 5YrPlan - - - 0 Total Cost $225,000 PROJECT DESCRIPTION: All work for the 1992/93 Pavement Management Program is complete. The carryover shown has been spent on the recently constructed pavement improvements on El Monte, Concepcion and La Paloma. A new capital budget has been created for the FY 93/94 improvements. • 20 • • 1993-1994 CAPITAL BUDGET CAPITAL PROJECT: PAVEMENT MANAGEMENT FY 93/94 Account Number: SOURCE OF FUNDS: Gas taxes/ General Loan Prior Appropriations $0 Prior Spending 0 Carryover 0 0 Proposed Appropriations FY93-94 400,000 FY94-95 0 FY96,97,98 0 5 Yr Plan 400,000 Total Cost $400,000 PROJECT DESCRIPTION: The proposed budget for FY 93/94 recommends a substantial increase in this year's paving budget from previous years. This is due to the numerous areas of pavement failure throughout Town that have been identified by the Public Works Department, and the need to follow a more proactive pavement maintenance program. This will save money over the long run by addressing pavement maintenance needs prior to further deterioration of the roadways. This budget does not contemplate the hiring of a consultant for a new pavement management plan, as the Public Works Department intends to prepare this plan in-house. If it becomes evident that the Public Works Staff cannot handle the workload of an in-house Pavement Management program, Staff will notify the Council in the spring of 1994 with a recommendation to use a portion of the budget for a consultant. 21 • • • • 1 1993-1994 CAPITAL BUDGET ii CAPITAL PROJECT: ROAD/PATH SIGN REPAIR/UPGRADE Account Number: 7-760 SOURCE OF FUNDS: Gas taxes/ General Loan Prior Appropriations $10,000 Prior Spending 301 Carryover 9,699 Proposed Appropriations FY93-94 -5,000 FY94-95 0 FY96,97,98 0 5 Yr Plan -5,000 Total Cost $5,000 PROJECT DESCRIPTION: This capital budget provides for the replacement of signs in Town on both streets and pathways. The budget primarily covers material costs, as labor hours for the installation are,charged to each specific department. Since the rate of expenditure is relatively low, Staff recommends that the Council de-appropriate $5,000. This will leave an ample amount ($5,000) for replacement as well as freeing up funds for other projects. 22 • 1993-1994 CAPITAL BUDGET CAPITAL PROJECT: MOODY PATH/SHOULDER RECONSTRUCTION Account Number: 7-775 SOURCE OF FUNDS: Gas taxes/ General Loan Prior Appropriations $59,000 Prior Spending 0 Carryover 59,000 Proposed Appropriations FY93-94 71 ,000 FY94-95 0 FY96,97,98 0 5 Yr Plan 71 ,000 Total Cost $130,000 PROJECT DESCRIPTION: Staff has been in contact with the Santa Clara Valley Water District regarding a cost sharing arrangement for this project. Representatives from the Water District have inspected this bank failure of Adobe Creek next to Moody Road, but no conclusions have yet been reached. The proposed project would construct a 130 foot retaining wall to support Moody Road, approximately 0.2 mile west of the Elena Road intersection. The pathway which existed at one time would also be replaced adjacent to the road. Staff has recommended an increase in the proposed budget for the construction funds which were initially too low. The budget now also includes money for design and construction inspection. If a shared expense arrangement can be negotiated with the Water District, Staff will notify the Council and will recommend a budget decrease at a later date. 23 • • • W 1993-1994 CAPITAL BUDGET CAPITAL PROJECT: EL MONTE/STONEBROOK SIGNAL Account Number: 7-776 SOURCE OF FUNDS: Gas taxes/ General Loan Prior Appropriations $12,000 Prior Spending 0 Carryover 12,000 Proposed Appropriations FY93-94 0 FY94-95 0 FY96,97,98 0 5 Yr Plan 0 Total Cost $12,000 PROJECT DESCRIPTION: This project is recommended to be carried over from last year's budget with no additional appropriations necessary. The project involves the replacement of the signal controller at the intersection of Stonebrook Drive and El Monte Avenue. 24