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Home My WebLink About08/04/1998`r Minutes of a Special Meeting August 4, 1998 Town of Los Altos Hills City Council Meeting Tuesday, August 4, 1998, 4:00 P.M. Council Chambers, 26379 Fremont Road CALL TO ORDER AND ROLL CALL Mayor Johnson called the Special Meeting of the City Council to order at 4:00 p.m. in the Council Chambers. 0 Present: Mayor Johnson and Councilmembers Dauber, Johnson and Siegel Absent: Councilmember Casey Staff: Acting City Manager/Planning Director Curtis Williams, Acting City Engineer Sheryl Profit and City Clerk Pat Dowd Press: None MOTION SECONDED AND CARRIED: Moved by Siegel, seconded by Dauber and passed unanimously by all members present to adopt Resolution #52-98 accepting grant of storm drain easement on Lands of Wadhwani, Resolution #53-98 approving and authorizing execution of an agreement for conservation easement between the Town of Los Altos Hills and Luis M. Yanez and Georgina C. Yanez, trustees, Resolution #54-98 accepting grant of storm drain easement on Lands of Osterlund/Humphries, Resolution #55-98 accepting grant of storm drain easement on Lands of Pefley and Resolution #56-98 accepting grant of storm drain easement on Lands of Klock. 3. During a discussion of the LaPaloma Drainage Basin Storm Drain Improvement Project, Dauber expressed her concerns about the plans to pipe the creek across the Silvestri's property. This was not what she had approved and she questioned when it had been changed. She did not support piping the Town's creeks. The Assistant City Engineer reported that this change was not a new one and had been in place for some time with all parties in agreement. MOTION SECONDED AND CARRIED: Moved by Hubbard, seconded by Siegel and passed unanimously by all members present to adopt Resolution #57-98 approving the additional budget August 4, 1998 Special City Council Meeting of $75,000 for the LaPaloma Drainage Basin Storm Drain Improvement Project, CIP97-98 and amending the Capital Budget for CIP97-98; to adopt Resolution #58-98 awarding a contract for �w the construction of the LaPaloma Drainage Basin Storm Drain Improvement Project CIP97-98 to Stoloski & Gonzalez, Inc. for $133,049.00; to authorize the City Manager to approve up to $10,000 for inspection under the Town's existing contract with Wilsey and Ham; and to authorize the City Manager to approve up to $20,000 in change orders and for changes in quantifies. 4. AWARD OF CONTRACT FOR THE FREMONT ROAD PATHWAY PROJECT The Acting City Engineer noted that two bids had been received for this project and both were well over the budgeted meant of $58,500 for the Fremont Road Pathway Project. If Council determined that they wanted to move forward now with this project, a budget amendment of $102,000.00 would need to be approved. One option was to reject all bids at this time and go out to bid again next spring which may bring in more competitive bids. MOTION SECONDED AND CARRIED: Moved by Dauber, seconded by Hubbard and passed unanimously by all members present to reject all bids received for the Fremont Road Pathway Project and to reconsider sending this project out to bid next spring. MOTION SECONDED AND CARRIED: Moved by Siegel, seconded by Hubbard and passed unanimously by all members present to adopt Resolution 959-98 approving the additional budget of $70,000 for the Pavement Management and Storm Drain Improvement Project CIP97-98 and amending the Capital Budget for CIP97-98; to adopt Resolution #60-98 awarding a contract for the construction of the Pavement Management and Storm Drain Improvement Project CIP97-98 to C.F. Archibald Paving, Inc. for $700,887.40; to authorize the City Manager to approve up to $25,000 for inspection under the Town's existing contract with Wilsey and Ham; and to authorize the City Manager to approve up to $30,000 in change orders and for changes in quantities. r�C7X.77f`YrYrCY7�69�.A]LYY:IYYY�YZY1.7 7. COUNCIL INITIATED ITEMS 7.1 League of Women Voters - November Election (Mayor Pro Tem Dauber) Dauber reported that she had discussed the option of the League of Women Voters overseeing compliance with the Town's campaign regulations in the November Election with Carol Watts of the League of Women Voters. Ms. Watts had indicated they had their board meeting on Tuesday night, August 4", and there seemed to be support for them providing such a service to the Town. It appeared there might be a panel of three women who would review complaints filed concerning election issues. Dauber stated she would advise the Council as soon as she heard of any decision made by the LOW V w August 4, 1998 Special City Council Meeting Board. In the meantime it was suggested that the City Attorney prepare a set of procedures to be followed by the League of Women Voters. These procedures should 60 include, in part, the following: the complaint should be filed in writing with the League of Women Voters; the committee would review the complaint and then file a report which would be printed in the Town Crier; included in this report would be the name/names of those filing the complaint; the cost would be paid by the Town but the Editor of the Town Crier would be approached to see if the Town Crier would pick up the cost of printing such reports. These procedures would be brought back to Council for final approval. 7.2 Joint Volunteer Awards Committee (Mayor Pro Tem Dauber) Dauber reported that she had asked Liz and Ed Dana if one of them would be interested in participating on the Joint Volunteer Awards Committee. They responded positively but at this time Dauber was not sure which one would be serving on the committee. PASSED BY CONSENSUS: To appoint either Liz or Dan Dana to the Joint Volunteer Awards Committee. 7.3 Letter from Santa Clara Valley Water District concerning Methyl Tertiary Butyl Ether (Mayor Johnson) Johnson commented that the request from the Santa Clara Valley Water District to put a resolution on the agenda banning MTBE had been received too late to get on the agenda. He planned to send a letter to the Chairman of the SCV WD Board of Directors, Dr. Gross, to advise him that it would be on the August 19" City Council agenda. 8. ADJOURNMENT There being no further new or old business to discuss, the City Council Meeting was adjourned at 4:50 p.m. Respectfully � Jd, Patricia Dowd City Clerk The minutes of the August 4, 1998 Special City Council Meeting were approved at the August 19, 1998 City Council Meeting. August 4, 1998 Special City Council Meeting