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Home My WebLink About11/04/1998Minutes of a Regular Meeting November 4, 1998 Town of Los Altos Hills City Council Regular Meeting Wednesday, November 4,1998,6:00 P.M. Council Chambers, 26379 Fremont Road CALL TO ORDER AND ROLL CALL Mayor Johnson called the Regular Meeting of the City Council to order at 6:00 p.m. in the Council Chambers at Town Hall. Present: Mayor Johnson and Councilmembers Casey, Dauber, Hubbard and Siegel Absent: None Staff: City Manager/City Engineer Jeff Peterson, City Attorney Sandy Sloan, Planning Director Curtis Williams, Public Works Manager Jim Rasp and City Clerk Pat Dowd Press: Clyde Noel and Carol Tiegs, Los Altos Town Crier The Mayor noted that Item 6.3 was being continued at the request of the applicant. 4 2. APPOINTMENTS AND PRESENTATIONS 3. PLANNING COMMISSION REPORT The Planning Director reported that the following items had been discussed at the 10/28/98 Planning Commission Meeting: Lands of Shideler, 27994 Via Ventana: request for a site development permit for a driveway modification — referred to City Council for public hearing; and draft Circulation and Scenic Roadways Element of the General Plan — public hearing continued to next Planning Commission Meeting. 4. CONSENT CALENDAR Items removed: 4.1 (Hubbard) and 4.6 (Siegel) MOTION SECONDED AND CARRIED: Moved by Dauber, seconded by Hubbard and passed unanimously to approve the balance of the Consent Calendar, specifically: 4.2 Approved Warrants: $341,889.14 (10/16/98 - 10/31/98) 4.3 Approved grant of sanitary sewer easement, Lands of Boissiere and Locker, 12248 Via Arline — Reso #100-98 November 4, 1998 Regular City Council Meeting kir 4.4 Awarded Certificates of Appreciation: Katherine Stella, Pathways Recreation and Parks Committee Carol Johnson, Technology Improvement Committee Scott Overstreet and Charles Amey for their work on the Emergency Radio System in the Heritage House 4.5 Awarded contract for pavement marking and traffic striping — Reso #101-98 4.7 Approved grant of sanitary sewer easement, Lands of Thomas — Reso #103-98 Items Removed: 4.1 Approval of Minutes: October 21, 1998 (Regular Meeting) MOTION SECONDED AND CARRIED: Moved by Hubbard, seconded by Dauber and passed unanimously to approve the minutes of the October 21, 1998 City Council Meeting with the following corrections: page 4, Item 5. 1, change `Mrs. Melnikov' to `Charlene Archebeque'; page 5, Item 6.4, change `$12,000' to `$52,000'; and page 6, item 8.3.1 change the second sentence to read: `The City Manager further reported that a no u -tum sign was going to be installed at Berry Hill Court'. 4.6 Acceptance of Summit Wood Road and Tepa Way as Public Streets and amendment of Ordinance #4-3.1101 Siegel referred to the staff recommendations to adopt a resolution accepting Summit Wood Road and Tepa Way as public streets and to amend the ordinance listing privately owned and maintained streets by removing Summit Wood Road from the list. Siegel questioned whether the current list of private streets as shown in the ordinance was correct and current. He recommended that staff review this list before Council amended the ordinance to avoid any confusion. MOTION SECONDED AND CARRIED: Moved by Siegel, seconded by Hubbard and passed unanimously to adopt Resolution #102-98 accepting certain dedicated sections of Tepa Way and Summit Wood Road as public streets. Council further agreed to continue the discussion on amending Ordinance Section 4.3-1101 to allow time for staff to review the private road list. S. UNFINISHED BUSINESS 6. NEW BUSINESS 6.1 Recommendation for agreement with Los Altos Hills County Fire District regarding services provided by Jeanne Evilsizer —Reso #_ The City Manager referred to his staff report which explained this proposed agreement between the Town and the Los Altos Hills County Fire District for services provided by Jeanne Evilsizer. Presently Jeanne worked part time for the Town and part time for the Fire District. Recently the Fire District had approached the Town for advice on how to best provide a salary and benefit package to Jeanne similar to packages offered to full time Town Hall staff. Since she was their only employee, they were unable to offer most of the November 4, 1998 Regular City Council Meeting benefits the Town had. This agreement would provide for Town full time status and L benefits for Jeanne and would require the Fire District to reimburse the Town for 40% of �I Jeanne's salary and benefits in payment for her work for the Fire District. The agreement also required the Fire District to pay a $75.00 monthly administrative fee to the Town to offset expenses of payroll and benefit processing. There were no financial impacts to the Town. Dauber questioned whether the Town rather than the County should be lead agency for the Fire District as was the case with the library. Siegel however noted that a quarter of the Fire District was in the County. No action was taken on this discussion. MOTION SECONDED AND CARRIED: Moved by Siegel, seconded by Casey and passed unanimously to adopt Resolution # 104-98 approving an agreement with the Los Altos Hills County Fire District regarding services provided by Jeanne Evilsizer. 6.2 Approval of agreement with Crawford, Multari and Clark Associates for professional planning services to prepare Phase 2 of update to the Town's General Plan (Land Use, Open Space, Conservation and Recreation Elements) — Reso # The Planning Director reported that in January of 1998 the City Council had approved a contract with Crawford, Multari and Clark to update the Circulation and Scenic Roadways Element of the General Plan. A public hearing on this element was scheduled for the December 2nd Council Meeting. This agreement before Council was for phase two which encompassed the Land Use, Open Space, Conservation and Recreation Elements of the General Plan. The final phase of the General Plan update would comprise the Noise Element and Safety Element and would be initiated upon additional Council approval and substantial completion of phase two. Staff hoped that the entire General Plan update would be completed by late 1999 or early 2000. MOTION SECONDED AND CARRIED: Moved by Siegel, seconded by Dauber and passed unanimously to adopt Resolution #105-98 approving and authorizing execution of an agreement between the Town of Los Altos Hills and Crawford, Multari and Clark Associates. 6.3 Determination of roof color at 12840 Lucero Lane, Lands of Butter and Pope This item was continued at the request of the applicant. 7. REPORTS FROM COMMITTEES, SUB -COMMITTEES, AND COUNCILMEMBERS ON OUTSIDE AGENCIES 8. STAFF REPORTS 8.1 City Manager 8. 1.1 Status Report on Capital Improvement Projects The City Manager reported that the paving project was almost done; however, the slurry seal was going to be postponed due to the weather. The LaCresta Landslide project was completed and the Edgerton Road project was due to begin on Monday. November 4, 1998 Regular City Council Meeting 8.1.2 Webpage The City Manager reported that Best would soon be providing the final cost figures and the webpage should be up and running the end of the month. 8.2 City Attorney 8.2.1 Brown Act The City Attorney reminded Council and recently elected Stephen Finn that the Brown Act applied to seated and elected Council Members. 8.3 City Clerk 8.3.1 Report on Council Correspondence 9. COUNCIL -INITIATED ITEMS 9.1 Recommendation for appointments to the Metropolitan Transportation Commission, the Bay Area Air Quality Management District and the Santa Clara Local Agency Formation Commission (Mayor Johnson) PASSED BY CONSENSUS: To make the following recommendations at the Santa Clara County Cities Association for appointments: Francis LaPoll to the Metropolitan Transportation Commission, Julia Miller to the Bay Area Air Quality Management District Board of Directors and Lanie Wheeler to the Santa Clara County Local Agency Formation Commission (LAFCO). 9.2 Los Altos Recreation Department (Councilmember Casey) Casey asked the City Manager when he planned to contact the Los Altos City Manager regarding the Town's residents having access to programs offered by the Los Altos Recreation Department. He replied that several major projects were almost completed and he would be contacting Los Altos within the next three weeks. 9.3 Valley Transportation Authority Policy Advisory Board (Councilmember Siegel) Siegel commented that with Hubbard leaving a vacancy would be created on the Valley Transportation Authority Policy Advisory Board. Siegel further commented that he would be interested in representing the Town on this board. PASSED BY CONSENSUS: To appoint Siegel the Town's representative to the Valley Transportation Authority Policy Advisory Board. 9.4. North County Library Authority (Mayor Pro Tem Dauber) Dauber noted that the North County Library Authority was the initiating agency in urging the establishment of an endowment fund for the library. A letter would be forthcoming on this issue and the Town will be asked to send a representative to meetings on the endowment fund. November4,1998 Regular City Council Meeting 9.5 Palo Alto Country Club (Mayor Pro Tem Dauber) 4 Dauber referred to what appeared to be the installation of light poles at the club and asked the Planning Director if he had been advised of any changes underway at the club. The Planning Director stated that he had not been notified but that he would call the club to get an update. 9.6 Ravensbury (Councilmember Casey) Casey noted that part of the section of Ravensbury that was in the County had been paved and she wondered if the City Manager had known this work was being done. The City Manager replied that he had not been aware of this work. 10. PRESENTATIONS FROM THE FLOOR 11. PUBLIC HEARINGS 12. CLOSED SESSION: I Council adjourned to a Closed Session regarding litigation at 6:50 p.m. and reconvened 7:00 p.m. Council returned to open session to report, if necessary, any action taken. 13. ADJOURNMENT There being no further new or old business to discuss, the City Council Meeting was adjourned at 7:00 p.m. in memory of Kyle McDonald. Mr. McDonald, a resident of the Town, had recently been involved in a fatal car accident. Respectfully submitIdd, Patricia Dowd City Clerk The minutes of the November 4, 1998 City Council Meeting were approved at the December 2, 1998 City Council Meeting. November 4, 1998 Regular City Council Meeting