HomeMy WebLinkAbout02/05/1997Minutes of an Adjourned Regular Meeting
�w February 5, 1997
Town of Los Altos Hills
City Council Adjourned Regular Meeting
Wednesday, February 5,1997,5:00 P.M.
Council Chambers, 26379 Fremont Road
1. CALL TO ORDER AND ROLL CALL
Mayor Hubbard called the Adjourned Regular Meeting of the City to order at
5:00 p.m. in the Council Chambers at Town Hall.
2.
Present: Mayor Hubbard and Councilmembers Casey, Dauber,
Johnson and Siegel
Staff: City Manager/City Engineer Jeff Peterson and City Clerk
Pat Dowd
Press: None
Finance Jim Steiner, Chairman; Art Bernstein, David Struthers and
Committee: Lew Throop
A. 1996 Accomplishments
The Finance Committee submitted a summary of 1996 acitivities and accomplishments.
Their report noted that the committee had reviewed and commented on the following
topics: 1) 1996-97 Annual Operating Budget; 2)199697 Capital Improvement Budget; 3)
1996 Auditors comments; 4) Building Fees (May 1996); 5) Finance Software System
Request for Proposals and Purchase Recommendation; 6) Various financial reports
(mid -year, annual comprehensive, etc.) and 7) began discussion of reserves policy
recommendation to the City Council.
Jim Steiner, Chairman, addressed the reserve policy and said the committee hoped to
have a recommendation to the Council by spring. This recommendation would include
in what categories the reserves should be held, the appropriate amount of reserves and
a comparison with the Town's funds.
Febmary 5, 1997
Adjourned City Council Meeting
`, B. Goals and Objectives for 1997
The committee listed the following goals for 1997:1) review and comment on the
annual budgets, reports and audits as a routine goal for the year; 2) complete the
recommendations to the City Council regarding a reserves policy for prospective
adoption and 3) review Town fees structures as may be directed by the City Council.
A discussion was held on the fee structure of the Town including a definition of costs
and a review of the total process. Comments were made that developers should not
pay for Town services yet residents should not pay for developers' projects. It was
agreed that staff would submit certain assumptions with dollar figures to the Finance
Committee on the fee structure and the Committee would then make recommendations
based on those assumptions. It was further agreed to add an additional goal for 1997,
specifically "Community Outreach". This would include educating the public, writing
newsletter articles on the Town's finances, etc. To this end, Council asked the
committee to submit an article for the upcoming newsletter on the Town's capital
budget.
C. Discussion of specific items brought up by committee and Council
Members or introduced in the goals and objectives
Siegel recommended that the Town look into a two-year budget as a more efficient way
of handling this task. Dauber asked that pass through monies be identified and was
advised that this would be done this year. Casey stated that she wanted to see the
Finance Committee take a more proactive role and review several Town issues such as
contracts and private/public roads. Siegel cautioned that the committee's review of
each contract could seriously delay progress but the private/ public road issue might be
a good one for their comment and review.
Jim Steiner, Chairman, asked that the Council specifically direct the committee to
review and comment on issues such as the private/ public road matter so the committee
could agendize these matters and deal with them in a timely manner.
D. Council approval of 1997 Goals and Objectives
Council approved the Finance's Committee's goals with the addition of community
outreach.
February 5, 1997
Adjourned City Council Meeting
LM
3. PRESENTATIONS FROM THE FLOOR
4. ADJOURNMENT
There being no further new or old business to discuss, the City Council Meering
was adjourned at 6:00 p.m.
Respectfully submitted,
Patricia Dowd
City Clerk
The minutes of the February 5,1997 Adjourned Regular City Council Meeting
were approved at the February 19,1997 City Council Meeting.
February 5, 1997
Adjourned City Council Meeting