HomeMy WebLinkAbout06/05/1996'6" Minutes of an Adjourned Regular Meeting
June 5, 1996
Town of Los Altos Hills
City Council Meeting
Wednesday, June 5,1996,4:30 P.M.
Council Chambers, 26379 Fremont Road
1. CALL TO ORDER
AND ROLL CALL
Mayor Siegel called the Adjourned Regular Meeting of the City Council to
order at 4:30 p.m.
in the Council Chambers at Town Hall.
Present:
Mayor Siegel and Councilmembers Casey, Dauber,
Hubbard and Johnson
Absent:
None
Staff:
City Manager/City Engineer Jeff Peterson, Planning
i
Director Curtis Williams, Public Works Manager Ed
Taylor, Finance Director Carol Ferrell and City Clerk
Pat Dowd
Press:
None
2. STUDY SESSION ON PROPOSED BUDGET FOR FY 96-97 AND GOALS
AND OBJECTIVES FOR FY 96-97
Council discussed the goals and objectives for FY 96-97 as set forth in the City
Manager's staff report.
PASSED BY CONSENSUS: To add the following objectives for FY 96-97:
Policy Issues - add H: Establish a policy for cellular antennas in Town.;
Delivery of Services - add E: Establish a sub -committee to evaluate the
communication system in Town with the residents.; Intrastructure - change C
to read: Continue and evaluate the long range road maintenance and
improvement program; amend D to include an area at Town Hall for a
Council office; add E: Develop a strategy for pathway maintenance.; and
Administrative - add C: Review and update policy manual; and add D:
Establish a reserve policy.
June 5, 1996
Adjourned Regular Meeting
AbW PASSED BY CONSENSUS: To authorize staff to prepare the resolution
approving a 1.6% salary increase for FY 96-97.
Jim Steiner, Chairman of the Finance Committee, referred to the minutes of
the May 30 and June 4 Finance Committee Meetings at which time they
discussed the proposed budget. Mr. Steiner gave an overview of the
discussions at these meetings. The committee's recommendations included
in part the following: changing the City Manager's vehicle expense to a
reimbursable expense for tax purposes; redistributing the costs for the data
base project; including an estimate for the new finance system; and keeping
the Emergency Preparedness budget at $1,000;
Council addressed the data base project. The City Manager noted that this
project would be coming to Council at their June 19th meeting for approval.
At that time the report would note what the data base would include and
what optional information was available. Casey raised the issue of a
subcommittee for better communication with the residents. This
subcommittee would review what issues should be brought to the entire
community for comment, how they should be notified (newsletter? phone?)
and other related items. Included in this discussion will be a review of the
use of the Town Crier as a source of notification. Dauber commented on the
continued use of microfilm and the City Manager noted that the Technology
Improvement Committee would be looking into other methods of storing
records during the next year. In the meantime she suggested that as the
microfilm was used, a notation be made of what was on the page. A
discussion was held on the Town reserves with Casey stating that she thought
the Town's reserves were too high and Hubbard commenting that these
reserves were important for funding possible future projects.
PASSED BY CONSENSUS: To request the Finance Committee to review and
recommend a policy for the reserves in the General Fund. This
recommendation should include at what level the reserves should be and
when they should be drawn down. Casey requested an explanation of these
reserves (assets and/or cash).
PASSED BY CONSENSUS: To add a pathway fund on the summary listing for
general and construction funds and to indicate what this fund is used for.
Also on this summary, the line item 'Operating Reserve' should be changed
to 'Reserves available for capital and operating'.
3. PRESENTATIONS FROM THE FLOOR
June 5, 1996
Adjourned Regular Meeting
`r•
4. ADJOURNMENT
There being no further new or old business to discuss, the City Council
Meeting was adjourned at 6:15 p.m.
Respectfully submitted,
Patricia Dowd
City Clerk
The minutes of the June 5, 1996 Adjourned Regular City Council Meeting
were approved at the June 19, 1996 City Council Meeting.
�r June 5, 1996
Adjourned Regular Meeting