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HomeMy WebLinkAbout07/17/1996 (2)Minutes of a Regular Meeting �h► July 17,1996 Town of Los Altos Hills City Council Meeting Wednesday, July 17,1996,6:00 P.M. Council Chambers 26379 Fremont Road 1. CALL TO ORDER, ROLL CALL. AND PLEDGE OF ALLEGIANCE Mayor Hubbard called the Regular Meeting of the City Council to order at 6:10 p.m. in the Council Chambers at Town Hall. Present: Mayor Hubbard and Councilmembers Casey, Dauber and Johnson Absent: Councilmember Siegel Staff: City Manager/City Engineer Jeff Peterson, City Attorney Sandy Sloan, Planning Director Curtis Williams, Public Works Manager Ed Taylor and City Clerk Pat Dowd Press: None 2. APPOINTMENTS AND PRESENTATIONS 2.1 Appointment to Environmental Design and Protection Committee Robin Robison, 27801 Edgerton Road, expressed her interest in joining the Environmental Design and Protection Committee MOTION SECONDED AND CARRIED: Moved by Casey, seconded by Johnson and passed unanimously by all members present to appoint Robin Robison to the Environmental Design and Protection Committee for a two-year term. 3. PLANNING COMMISSION REPORT Planning Commissioner Doran reported that the following applications were discussed at the 7/10/96 Commission Meeting: Lands of Stevenson, 27650 Edgerton Road - approved request for a site development permit for a major addition, remodel and pool; Lands of Mehta, 26677 Snell Lane - approved request for a site development permit for a major addition and remodel; and Lands of Rogez, 13901 W. Fremont Road - recommended approval of a three lot subdivision of 4.5 acres, July 17, 1996 Regular City Council Meeting cancellation of the Williamson Act Contract and proposed negative declaration. The Commission had also held a Special Meeting on 7/2/% to discuss the Lands of Rogez. 4. CONSENT CALENDAR: Items Removed: 4.4. (Dauber) and 4.6 (City Manager) MOTION SECONDED AND CARRIED: Moved by Dauber, seconded by Casey and passed unanimously by all members present to approve the balance of the Consent Calendar, specifically: 4.1 Approved Minutes: June 19, 1996 4.2 Approved Warrants: $126,283.82(6/18/96) $114,198.13 (6/29/96) 4.3 Decided Not To Review the following Planning Commission Actions at its Meeting on June 26, 1996: 4.3a Lands of D'Amour, 11839 Hilltop Drive: approved request for a Site Development Permit for a major addition and remodel �br 4.3b Lands of Yen, 27886 Via Ventana: approved request for a Site Development Permit for a new residence, pool and spa 4.5 Accepted grant of pathway easement, Lands of Gates, 25400 La Rena Lane — Reso #58-96 4.7 Accepted grant of conservation and open space easement, Lands of Fong, 26756 Palo Hills Drive -- Reso #59-% 4.8 Approved request for Approval of Contract for Design of Landslide Repair Improvements on Page Mill Road with William Cotton and Associates 4.9 Issued proclamation: Childhood Lead Poisoning Prevention Week -- July 21- 27,1996 4.10 Approved request for authorization to purchase computer equipment Items Removed: July 17, 1996 Regular City Council Meeting 4.4 Approval of agreement with the City of Palo Alto for animal control and sheltering services — Reso # Dauber stated her concerns about the cost of this contract and the services provided to the Town for animal services. PASSED BY CONSENSUS: To continue this item to the next Council Meeting and to ask Torin Fischer, the Superintendent of Animal Services from the City of Palo Alto, to attend the meeting and to address concerns raised by Councilmembers. 4.6 Request for authorization to advertise the Town's Pavement Management and Storm Drain Improvement Project FY 95-96, Town Project 96-5 for competitive bids -- Reso # The City Manager asked that this item be moved to New Business for discussion. PASSED BY CONSENSUS: To move item 4.6 to New Business. 5. UNFINISHED BUSINESS 5.1 Exception to allow a driveway in a conservation easement for Lands of Shideler, 27994 Via Ventana Dauber suggested that staff work with the Fire Department to narrow the 14' width of Via Ventana using more turnouts than retaining walls. MOTION SECONDED AND CARRIED: Moved by Casey, seconded by Hubbard and passed unanimously by all members present to approve the exception to allow a driveway in a conservation easement for Lands of Shideler at 27994 Via Ventana. 6. NEW BUSINESS 6.1 Council Appointments to Committees, Subcommittees and Outside Agencies PASSED BY CONSENSUS: To make appointments to outside agencies in November after the election and to make the appointments to committees and subcommittees in June. It was also agreed that the Mayor would continue holding bi-monthly meetings with the Committee Chairmen. The following appointments were made: Community Relations Committee - Hubbard; Environmental Design and Protection Committee - Dauber; Finance Committee - Casey; Pathways Recreation and Parks Committee - Johnson; Safety Committee - Siegel; and Technology Improvement - Johnson. Dauber and Hubbard were appointed to the Solid Waste Subcommittee and Councilmembers Casey, Johnson, Planning Commissioners Doran and Jinkerson and resident Ray Rooker were appointed to the Communications July 17, 1996 Regular City Council Meeting Subcommittee. The Development Process Subcommittee was determined to be completed. 6.2 Response to the Grand Jury's Final Report: Review of the Implementation of the New Brown Act by Local Government Agencies The City Attorney commented on the Grand Jury's report on the Brown Act and what the cities in Santa Clara County are doing to comply with this act. Dauber suggested modifying the City Council Agenda to include the general information at the end and highlight issues such as public hearings. It was agreed that Councilmember Johnson and the City Clerk would review the layout of the agenda and the City Attorney would prepare a one page summary of the Town's compliance procedures with the Brown Act. 6.3 Request for authorization to advertise the Town's Pavement Management and Storm Drain Improvement Project FY 95-96, Town Project 96-5 for competitive bids -- Reso #_ The City Engineer and Assistant City Engineer conducted a slide presentation on the pavement management project including problems, challenges, designs and solutions. Both Magdalena and Moody were included in this project and in response to a suggestion from Council, the City Manager agreed that the residents on these streets would be notified by mail of this project. A notice was also going in the Town Crier of the neighborhood meeting to discuss this project and it was agreed that the slide presentation would also be given at that time. Casey asked if Ravensbury could be included in this project but she was advised that this was not possible at this time. Since Ravensbury was half in the County and half in the Town, Casey suggested that the Mayor send the Board of Supervisors a letter asking the County to approve the work to be done on Ravensbury. It was agreed that the Mayor would send such a letter. MOTION SECONDED AND CARRIED: Moved by Dauber, seconded by Casey and passed unanimously to adopt Resolution #60-96 ordering the performance of certain work (Pavement Management and Storm Drain Improvement Project FY 95-96) 7. REPORTS FROM COMMITTEES, SUB -COMMITTEES, AND COUNCILMEMBERS ON OUTSIDE AGENCIES 8. STAFF REPORTS 8.1 City Manager 8.1.1 Parcel Data Base July 17, 1996 Regular City Council Meeting The City Manager reported that the Parcel Data Base had been installed. kar 8.1.2 Robleda Road Project The City Manager reported that the Robleda Road Project was going well and should be completed in mid-August. 8.1.3 Jeanne Evilsizer -- 20 year celebration The City Manager noted that Jeanne Evilsizer had been employed by the Town for 20 years in August and a party was being planned to celebrate this event. Johnson agreed to write the proclamation. 8.2 City Attorney 8.2.1 Request from the City of San Jose to join in the amicus brief regarding Robert F. Coleman, et al. v. The Santa Clara Open Space Authority The City Attorney reported that this would result in no additional work on her part nor additional costs to the Town. MOTION SECONDED AND CARRIED: Moved by Hubbard, seconded by �w Dauber and passed by the following roll call vote to concur with the request from the City of San Jose to join in the amicus brief regarding Robert F. Goldman et al v. The Santa Clara Open Space Authority AYES: Mayor Hubbard and Councilmembers Dauber and Johnson NOES: Mayor Pro Tem Casey ABSENT: Councilmember Siegel 8.3 City Clerk 8.3.1 Report on Council Correspondence It was agreed that the City Manager would respond to the letter from Mr. Melnikoff concerning the status of Summit Wood Road. It was also agreed that the City Attorney would review the letter from Mr. Barnett regarding Sun Country Cable to determine if his question was covered by the franchise agreement or the ordinance. A copy of the Town's letter to Sun Country would be sent to Mr. Barnett. 9. COUNCIL -INITIATED ITEMS July 17, 1996 Regular City Council Meeting 9.1 Joint Volunteer Awards Committee (Councilmember Johnson) Council discussed various possibilities for appointment to this committee and it was agreed these residents would be contacted to ascertain their interest. 9.2 Magdalena and EI Monte Parking Issue (Mayor Pro Tem Casey) Casey inquired as to the status of the condemnadation process regarding the parking issue at Magdalena and El Monte. The City Manager stated that he would be approaching these property owners regading donating their land to the Town. 9.3 Technology Improvement Committee (Councilmember Johnson) Johnson reported that the Technology Improvement Committee would be bringing back to the Council an example of the Town Code. He further noted that one of their next projects would be the evaluation of imaging systems for Town records. 9.4 City Manager's Report (Councilmember Dauber) Dauber commended the City Manager on his monthly report and suggested that a version of this report be made available to the public. It was agreed that the ` Communications Subcommittee would look into this suggestion. llw 10. PRESENTATIONS FROM THE FLOOR Hill Reiser, 27640 Red Rock Road, referred to correspondence he had sent the Town requesting the Council to consider initiating an ordinance dealing with the Town's unpaved roads. He was not pleased that he had received no response to these letters. Mr. Reiser also asked if the Page Mill Road Project was ever going to be completed. Dauber commented that she believed at some point residents along private roads were going to have to organize and get road maintenance agreements. The Town was not in a financial position to fix all of the roads in the Town. She also apologized to Mr. Reiser for not getting a response to his letters. There seemed to have been some confusion as to whether Council or staff would be writing to him. Betsy Bertram, 11854 Page Mill Road, advised the Council that the attorneys had reached agreement on the paving of Central Drive issue. She did believe, however, that the Town needed to decide where Central Drive was actually placed and the location of the easements. In other words had the surveyed plot plan been accepted? The City Attorney stated that this was a private issue as Central Drive was a private road. July 17, 1996 Regular City Council Meeting 11. PUBLIC HEARINGS 11.1 Request for a conditional use permit for cellular telephone antenna facility, Lands of Foothill College, 12345 El Monte Road Michael Harlan, Cellular One, explained that they had chosen Foothill College for their site because it was the most compatible land use and they did not want to erect an antenna twice. This antenna would go on an existing building and would be painted to match, resulting in low visual impact. Mr. Harlan commented that this was probably their last request for a major facility. In response to an inquiry from Council regarding the necessity of more sites if their customers greatly increased, he noted that capacity was not an issue in the Town. MOTION SECONDED AND CARRIED: Moved by Casey, seconded by Johnson and passed unanimously by all members present to approve the request for a conditional use permit for cellular telephone antenna facility on the Lands of Foothill College at 12345 El Monte Road. 12. CLOSED SESSION: PENDING LITIGATION: PURSUANT TO GOVERNMENT CODE SECION 54956.9(a) Two cases: Searfoss v. Los Altos Hills Lopez v. Los Altos Hills The City Council adjourned to a Closed Session on Pending Litigation at 9:05 p.m. and reconvened at 9:30 p.m. 13. ADJOURNMENT There being no further new or old business to discuss, the City Council Meeting was adjourned at 9:30 p.m. Respectfully submitted, Patricia Dowd City Clerk The minutes of the July 17, 1996 Regular City Council Meeting were approved at the August 21, 19% City Council Meeting. `' July 17, 1996 Regular City Council Meeting