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HomeMy WebLinkAbout10/09/1996`► Minutes of a Special Meeting October 9, 1996 Town of Los Altos Hills City Council Meeting Wednesday, October 9,19%,4:00 P.M. Council Chambers 26379 Fremont Road 1. CALL TO ORDER ROLL CALL, AND PLEDGE OF ALLEGIANCE Mayor Hubbard called the Special Meeting of the City Council to order at 4:10 p.m. in the Council Chambers at Town Hall. Present: Mayor Hubbard and Councilmembers Dauber, Johnson and Siegel Absent: Mayor Pro Tem Casey Staff: City Manager/City Engineer Jeff Peterson, Assistant `. Engineer Sheryl Proft, Public Works Manager Ed Taylor and City Clerk Pat Dowd Press: None 2. ACCEPTANCE OF PAGE MILL ROAD LANDSLIDE REPAIR PROTECT; FERMA CORPORATION CONTRACTORS -- Reso # Council asked if this project had actually been completed. The City Manager noted that the project was almost complete and staff felt that it would be done in about a week. Since the next Council Meeting was not until November 6th, staff recommended adopting this resolution subject to the determination by staff that the project was complete. Should a problem develop, no action would be taken and the matter would be brought back to the Council in November. MOTION SECONDED AND CARRIED: Moved by Johnson, seconded by Siegel and passed unanimously by all members present to adopt Resolution #88-96 accepting as completed the work of the Page Mill Road Landslide Repair Project, authorizing final payment concerning such work and directing the City Clerk to file the Notice of Completion, subject to the final confirmation by the City Engineer that this project was complete. October 9, 1996 Special City Council Meeting 3. PROPOSAL FOR TOPOGRAPHIC MAPPING FOR PAVEMENT �. MANAGEMENT AND STORM DRAIN IMPROVEMENT PROTECT, CIP 96-7 MOTION SECONDED AND CARRIED: Moved by Johnson, seconded by Siegel and passed unanimously by all members present to adopt Resolution #89-96 approving proposals from Wilsey and Ham for topographic mapping of Elena Road for the Pavement Management and Storm Drain Improvement Project CIP 96-97. 4. PROPOSAL FOR DESIGN SERVICES FOR FREMONT ROAD/ROBLEDA ROAD STORM DRAIN IMPROVEMENT PROTECT, CIP 96-97 MOTION SECONDED AND CARRIED: Moved by Siegel, seconded by Johnson and passed unanimously by all members present to adopt Resolution #90-96 approving a proposal from Wilsey and Ham for design services for the Edith Road/Fremont Road Storm Drain Improvement Project CIP 96-97. 5. REQUEST FOR AUTHORIZATION TO ENTER INTO A CONTRACT FOR WEED CONTROL SPRAYING -- Reso # Dauber commented that last year only three feet of the paths were sprayed. The Public Works Manager reported that this year all of the paths would be done. Council also questioned whether more money might be needed for the completion of this project before the next Council Meeting took place. Staff responded that they could authorize up to an additional $5,000 and that would definitely cover the project. MOTION SECONDED AND CARRIED: Moved by Johnson, seconded by Hubbard and passed unanimously by all members present to adopt Resolution #91-96 ordering the performance of certain work (agreement with Willows Weed and Pest Control for $13,500 for the weed control spraying project). 6. PRESENTATIONS FROM THE FLOOR 7. ADJOURNMENT There being no further new or old business to discuss, the City Council Meeting was adjourned at 4:25 p.m. R ectfu sa�mitted, Patricia Dowd City Clerk The minutes of the October 9, 1996 Special City Council Meeting were approved at the November 6, 1996 City Council Meeting. October 9, 1996 Special City Council Meeting Minutes of a Regular Meeting November 6, 1996 Town of Los Altos Hills City Council Meeting Wednesday, November 6,1996,6:00 P.M. Council Chambers. 26379 Fremont Road 1. CALL TO ORDER. ROLL CALL. AND PLEDGE OF ALLEGIANCE Mayor Hubbard called the Regular Meeting of the City Council to order at 6:00 p.m. in the Council Chambers at Town Hall. Present: Mayor Hubbard and Councilmembers Casey, Dauber, Johnson and Siegel Absent: None Staff: City Manager/City Engineer Jeff Peterson, City Attorney `tr Sandy Sloan, Planning Director Curtis Williams, Public Works Director Ed Taylor and City Clerk Pat Dowd Press: Clyde Noel, Los Altos Town Crier 2. APPOINTMENTS AND PRESENTATIONS Shelley Doran, 24920 La Loma Court, congratulated the incumbents on their reelection. She noted that it had been a privilege for her to run for Council and she was looking forward to continuing her service to the community as Chair of the Planning Commission. 3. PLANNING COMMISSION REPORT Carol Gottlieb, Planning Commissioner, reported that the following applications were discussed at the 10/23/96 Planning Commission Meeting: Lands of Lau/Liang, 12894 La Cresta Drive - approved request for a Site Development Permit for a swimming pool; Lands of Windy Hill Associates, 27200 Ohlone Lane - approved November 6, 1996 Regular City Council Meeting request for a Site Development Permit for a new residence; Lands of Chao/Pang, 25701 Lomita Linda Court - approved request for a Site Development Permit for a new residence, pool and spa; and Lands of Wen, 27860 Fawn Creek Court - request for a Site Development Permit for a major addition and remodel - continued. 4. CONSENT CALENDAR MOTION SECONDED AND CARRIED: Moved by Johnson, seconded by Casey and passed unanimously to approve the Consent Calendar, specifically: 4.1 Approved Minutes: October 2, 1996 (Regular Meeting) October 9, 1996 (Special Meeting) 4.2 Approved Warrants: $152,082.64 (9/30/96) $ 87,931.76 (10/15/96) 4.3 Volunteer Awards Luncheon - December 6, 1996 - approved request for payment of costs for staff to attend ($20 per person) 4.4 Granted Pathway Easement; Dedication of Right of Way on Burke Road and Irrevocable Offer to Dedicate Right of Way on Burke Lane -- Lands of Kash, 25500 Burke Lane --Resolutions #92-96, #93-96 and #94-96 4.5 Accepted Irrevocable Offer of Dedication of Right of Way on Quail Lane, Lands of Moshier, 1379 Country Club Drive -- Reso #95-96 4.6 Approved amendment to the Town's Operating Budget adding $20,000 for the Parcel Data Base Project -- Reso #96-96 5. UNFINISHED BUSINESS 6. NEW BUSINESS 6.1 Expiration of terms on the Los Altos County Fire Protection District Board Council was advised that the terms of Commissioners Marilyn Halliday, Sid Hubbard, Karen Jost and Jay Stone would expire on January 1, 1997. MOTION SECONDED AND CARRIED: Moved by Siegel, seconded by Johnson and passed unanimously to send a letter to the Board of Supervisors recommending reappointment of Sid Hubbard to the Los Altos County Fire Protection District Board. November 6, 1996 ikw Regular City Council Meeting 7. REPORTS FROM COMMITTEES, SUB -COMMITTEES, AND COUNCILMEMBERS ON OUTSIDE AGENCIES 7.1 Technology Improvement Committee 7.1.1 Request for direction on committee membership and appointments The City Manager reported that several requests had been received from the Technology Improvement Committee. One concerned attendance at meetings. It seemed that a few members had missed several meetings. The Town's resolution on committees stated that if a member missed three consecutive meetings without approval their membership on the committee was terminated. To fill these vacancies the committee was recommending that certain requirements be made of potential members such as access to Email and computer background. Also the committee was requesting that they conduct the initial interview of candidates and make a recommendation to Council. Council discussed these requests. Regarding the requirements recommended by the committee, Council did not agree that an interested party should be turned away simply because they don't have Email. Council also did not agree that the Technology Improvement Committee should conduct an 'official' interview. The 4♦ suggestion was made that candidates be required to attend one committee meeting %W at which time the members could discuss the charges of the committee with the candidate. Some Councilmembers believed this requirement was unnecessary. MOTION SECONDED AND CARRIED: Moved by Dauber, seconded by Siegel and passed by the following roll call vote to require potential members to attend one committee meeting. AYES: Councilmembers Dauber, Johnson and Siegel NOES: Mayor Hubbard and Mayor Pro Tem Casey PASSED BY CONSENSUS: To direct the City Clerk to check the attendance at the Technology Improvement Committee meetings and to ascertain who are the current members of the committee. Council further agreed that there would be no 'official' interview of candidates by the committee. 8. STAFF REPORTS 8.1 City Manager 8.1.1 Los Altos Garbage Company taw November 6, 1996 Regular City Council Meeting The City Manager reported that the Los Altos Garbage Company had a new general manager, Bill Jones. He had met with Mr. Jones and they were attempting to resolve certain issues without having to go to mediation. Siegel asked the City Manager to obtain information on the amount of compost being returned to the Town and Dauber inquired about recycling figures. 8.1.2 Lupine Road Project The City Manager noted that this project was almost complete. 8.1.3 Wythe/Vitu Subdivision The City Manager commented on the status of the improvements for this subdivision noting that there may be delay in their completion due to the grading moratorium. 8.2 City Attorney 8.3 City Clerk 8.3.1 Report on Council Correspondence 9. COUNCIL -INITIATED ITEMS 9.1 Change of Date of Joint Meeting between Council and Planning Commission (Mayor Hubbard) It was agreed to contact the Planning Commissioners and, if most were available, to schedule the Joint Meeting of the City Council and the Planning Commission for Wednesday, November 20th at 7:00 p.m. The regular City Council Meeting scheduled for that date would begin at 6:00 p.m. as usual. 9.2 Draft Environmental Impact Report on Adobe Creek (Councilmember Dauber) Dauber reported that the draft Environmental Impact Report on Adobe Creek had been released. 9.3 Santa Clara County Cities Association (Councilmember Johnson) Johnson commented that next year he would be President of the Santa Clara County Cities Association. November 6, 1996 Regular City Council Meeting 9.4 Election Signs (Councilmember Siegel) Siegel asked the crew to pick up and discard any election signs found in the Town on public property. 9.5 Proposition 218 (Councilmember Siegel) Siegel asked the City Attorney for an update on the impact of the recently passed Proposition 218 on such fees as those for residential development, etc. 9.6 Cable TV Council asked the City Manager to contact Sun Country Cable and request them to attend a Council Meeting to address the complaints raised by several residents. 10. PRESENTATIONS FROM THE FLOOR Les Earnest, Chairman of the Pathways Recreation and Parks Committee, reported that he had met with a representative from Midpeninsula Regional Open Space and they were interested in connecting with the path on the upper Adobe Creek Trail with a shared building of the switchbacks. He offered to draft a letter agreeing to this offer if Council concurred. PASSED BY CONSENSUS: To request Les Earnest to draft a letter to Midpeninsula Regional Open Space for Council's approval. Lala Carsten, 13761 La Paloma, referred to her application for a guest cottage and the requirement for a dedication prior to getting a building permit. Due to confusion about the survey of the property and the fact that she was going to be coming in for a remodel permit in the very near future, she was requesting that this requirement be changed from the beginning of the project to the end. Staff advised Ms. Carsten that to change a condition of the site development permit she would have to go back to the Planning Commission for the public hearing processs. Staff further commented that this was a routine procedure which could be resolved if her engineer contacted the Town's engineer. It was agreed that Ms. Carsten's engineer should contact the Town about this project. 11. PUBLIC HEARINGS 11.1 Request for an amendment to the final tract map 7187 to relocate the access to the property, Lands of Rumer, 28500 Matadero Creek Lane The Planning Director commented that the proposed access was a safer one than that originally approved. November 6, 1996 Regular City Council Meeting MOTION SECONDED AND CARRIED: Moved by Dauber, seconded by Johnson and passed unanimously to approve the request for an amendment to the final tract map 7187 to relocate the vehicular access to the property, Lands of Rumer, 28500 Matadero Creek Lane. 11.2 Request for a site development permit for a new residence and a pool and a variance to allow a tennis court to encroach into the setback, Lands of Vidovich, Lot 11, Quarry Hills John Vidovich, applicant, presented to Council a list of requsted modifications to the conditions of approval for his home. One of the modifications concerned the location of the tennis court. He noted that he had a perfect location for a tennis court which would require no variance. However, due to concerns raised by a neighbor, he had requested a variance which was denied. In an effort to make everyone happy, he and another neighbor, Mr. Wise, had agreed to work on a lot line adjustment in an effort to site the tennis court to everyone's satisfaction. Therefore, he was asking direction from Council on this matter. Another issue of particular importance was the height of the house. He was asking that the height of the house be measured in a manner that did not penalize him for lowering the basement level below the grade of the exterior of the house by one foot. They simply wanted to lower the room by one foot so that the ceiling of the room would be higher allowing in part for better placement of windows. Mr. Vidovich further commented that this step down had no impact on the appearance of the house Michael Wise, 24301 Elise Court, addressed the issue of the location of the tennis court and agreed to work with the applicant on a lot line adjustment for better placement. Mr. Wise noted that this new location made no difference to him but would appear to placate another neighbor who had raised concerns about the location of the tennis court. Lydia Vidovich, applicant, commented that she had waited a long time for their new home and she requested approval of their project at this meeting, including their request that the one foot step down to the basement should not be a portion of the home for the purpose of measuring the maximum height. PASSED BY CONSENSUS: To deny the requested variance for a tennis court within the thirty foot side yard setback based on the findings prepared by the Planning Director but to concur with the applicant working with his neighbor on a lot line adjustment to better locate the tennis court to everyone's satisfaction. MOTION SECONDED AND CARRIED: Moved by Casey, seconded by Hubbard and passed by the following roll call vote to stipulate that the applicant shall submit November 6, 1996 Regular City Council Meeting %W revised plans which show two retaining walls below the pool and patio areas and to minimize having a single high wall, each wall shall not exceed 410" maximum height. AYES: Mayor Hubbard and Councilmembers Casey, Johnson and Siegel NOES: Councilmember Dauber PASSED BY CONSENSUS: To reduce the extent and height of the wall adjacent to the front of the house such that it does not extend north of the "joint trench line' and does not exceed a maximum height of three feet above grade. MOTION SECONDED AND CARRIED: Moved by Casey, seconded by Johnson and passed by the following roll call vote to amend condition #7 to state that the walls shall use materials which have a light reflectivity value of 50 or less. AYES: Mayor Hubbard and Councilmembers Casey, Johnson and Siegel NOES: Councilmember Dauber PASSED BY CONSENSUS: To note that the Site Development Permit is valid for one year from the approval date (until November 6, 1997). All required building permits must be obtained within that year and work on items not requiring a building permit shall be commenced within one year and completed within two years. Council discussed the applicants' request for a modification to the height condition. The Town's Code was very clear about how height was measured and Council did not believe it was appropriate to grant an exemption to the regulations. The applicant did have the opportunity to applying for a variance for this request. MOTION SECONDED AND CARRIED: Moved by Dauber, seconded by Hubbard and passed unanimously to approve the request for a site development permit for a new residence and a pool for Lands of Vidovich, Lot 11, Quarry Hills, subject to the conditions of approval recommended by the Planning Commission and amended by Council and to deny the request for a variance to allow a tennis court to encroach into the setback based on findings prepared by the Planning Director. Council further noted that the applicant could apply for a variance for the height request. 12: CLOSED SESSION: REAL ESTATE NEGOTIATIONS: PURSUANT TO GOVERNMENT CODE SECTION 54956.8 A. Los Altos Hills and Purissima Hills Water District, 26375 Fremont Road, price and terms November 6, 1996 Regular City Council Meeting %hr B. Los Altos Hills and Pac Bell Mobile Services, Stirrup Way, APN 182-07-026, price and terms C. Los Altos Hills and Sprint, Little League Fields - Purissima Road, price and terms The City Council adjourned to a Closed Session on Real Estate Negotiations at 9:20 p.m. and reconvened at 10:30 p.m. 13. ADTOURNMENT There being no further new or old business to discuss, the City Council Meeting was adjourned at 10:30 p.m. Respectfully submitted, Patricia Dowd City Clerk The minutes of the November 6, 1996 City Council Meering were approved at the November 20,19% City Council Meeting.. November 6, 1996 Regular City Council Meeting