HomeMy WebLinkAbout05/17/1995`r
Minutes of a Regular Meeting
May 17,1995
Town of Los Altos Hills
City Council Meeting
Wednesday, May 17,1995,6:00 P.M.
Council Chambers, 26379 Fremont Road
1. CALL TO ORDER, ROLL CALL, AND PLEDGE OF ALLEGIANCE
Mayor Dauber called the Regular Meeting of the City Council to order at 6:05
p.m. in the Council Chambers at Town Hall.
Present: Mayor Dauber and Councilmembers Casey, Hubbard and
Siegel
Absent: Councilmember Johnson
Staff: City Manager Jeff Peterson, City Attorney Sandy Sloan,
Planner Susan Manca, Planning Consultant Debbie
Pollart and City Clerk Pat Dowd
Press: Clyde Noel, Los Altos Town Crier
2. APPOINTMENTS AND PRESENTATIONS
2.1 Appointment to the Safety Committee
Lucia Chang, 26025 Duval Way, commented that she was interested in serving on
the Safety Committee and had the time to devote to this committee.
MOTION SECONDED AND CARRIED: Moved by Siegel, seconded by Casey and
passed unanimously by all members present to appoint Lucia Chang to the Safety
Committee for a two year term.
3. PLANNING COMMISSION REPORT
Planning Commissioner Doran reported that the following items were discussed at
the 5/10/95 Commission Meeting: Lands of Noghrey, 27935 Roble Blanco, approved
request for a site development permit for a second story addition and remodel,
Lands of Curley, 14127 Miranda Road, approved request for a site development
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permit for single and two story additions, and Lands of Conradson, 13020 Cumbra
Vista Court, approved the request for a site development permit for a minor
addition and structural upgrade and a variance to allow the maximum
development area. The Commission also discussed the issue of circular driveways
and continued this discussion for future review.
4. CONSENT CALENDAR
Items Removed: 4.3a (Casey), 4.8, 4.9 and 4.10 (Siegel) and 4.11 (Casey)
MOTION SECONDED AND CARRIED: Moved by Siegel, seconded by Casey and
passed unanimously by all members present to add the following to the agenda as
an urgency item: Request for authorization to change order #1 for asphalt berm and
interceptor ditch project, FY1994-95
MOTION SECONDED AND CARRIED: Moved by Hubbard, seconded by Casey and
passed unanimously by all members present to approve the balance of the Consent
Calendar, specifically:
4.1 Approved Minutes: April 19, 1995 (Adjourned Regular)
April 19, 1995 (Regular Meeting)
May 3, 1995 (Regular Meeting)
4.2 ApprovedWarrants: $90,344.51 (4/28/95)
$37,552.95 (5/10/95)
4.4 Accepted grant of storm drain easement between Fremont Road
and Torello Lane, Lands of Zatparvar, 26010 Torello Lane -- Reso #33-95
4.5 Denied Claim: Petra Stine
4.6 Accepted Quarterly Financial Report
4.7 Approved extension to Purissima Hills Water District Lease -- Reso #34-95
4.12 Approved request for authorization to change order #1 for asphalt berm
and interceptor ditch project, FY1994-95
Items Removed:
4.3 Consideration of Whether To Review the following Planning
Commission Actions at Its Meeting on April 26, 1995:
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Regular City Council Meeting
`.
4.3a Lands of Ward, 11841 Francemont Avenue: approved request
for a Site Development Permit for a new residence and pool
There appeared to be some confusion concerning the conditions approved by the
Planning Commission for this project and discussions conducted with the applicant
concerning the improvements. The conditions for this project were addressed with
particular emphasis on the improvements for the Francemont Subdivision and the
Ward lots and building and/or occupany permits. It was noted that the
improvements on the Bellucci Subdivision were almost complete. For condition #9
it was also understood that the phrase "and that any further expansion must be
approved by the Town" be deleted. It appeared that all parties involved had the
same understanding of the approved conditions but since the applicant was not
present he would be contacted.
MOTION SECONDED AND CARRIED: Moved by Siegel, seconded by Casey and
passed unanimously by all members present to set the request for a site
development permit for a new residence and pool for Land of Ward at 11841
Francemont for a public hearing unless the applicant concurs with the conditions
for this project as proposed by the Planning Commission and amended per
conversations with the City Manager concerning the improvements.
4.8 Setting the time and place of a public hearing to review the annual
sewer charge set by the City of Los Altos for the Los Altos Sewer Basin --
Reso #____
4.9 Setting the time and place of a public hearing to consider all objections
or protests to the proposed adoption of the Palo Alto Sewer Service
Charge Final Report --- Reso #
Siegel asked that the amount of the sewer service charge be included in the notices
for these public hearings.
MOTION SECONDED AND CARRIED: Moved by Siegel, seconded by Hubbard and
passed unanimously by all members present to adopt Resolution #35-95 setting the
time and place of a public hearing to review the annual sewer charge set by the City
of Los Altos for the Los Altos Sewer Basin and Resolution #36-95 setting the time
and place of a public hearing to consider all objections or protests to the proposed
adoption of the Palo Alto Sewer Service Charge Final Report
4.10 Proposal to revise 1993 Draft Housing Element
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Regular City Council Meeting
Siegel asked about the timeframe for this project and also commented on the need
%, for policy guidelines from Council. The Planning Consultant noted that status
reports would be prepared on a regular basis. The project would basically be
completed when the housing element was submitted but of course if new issues
were raised along the way, renegotiation of the contract could be discussed.
The Housing Subcommittee (Dauber, Johnson, Stutz and Schreiner) would work
with the consultants on addressing the major issues related to the housing element.
MOTION SECONDED AND CARRIED: Moved by Hubbard, seconded by Siegel and
passed unanimously by all members present to approve the $9,750 plus meeting cost
for a time and materials not -to -exceed contract with Stevenson, Porto & Pierce,
including the addendum dated 5/17/95 on milestone billing for the preparation of a
revised Housing Element.
4.11 Approval of a budget amendment to provide for air conditioning in
the Heritage House
Casey questioned the $13,000 cost of this project referred to in the staff report. The
City Manager responded that new information had become available and the new
amount for the project was $7,000.
MOTION SECONDED AND CARRIED: Moved by Hubbard, seconded by Siegel and
passed unanimously by all members present to approve a budget amendment not to
taw exceed $7,000 for air conditioning in the Heritage House.
5. UNFINISHED BUSINESS
5.1 Denial of Claim: Mr. and Mrs. Scarampi
Mr. Scarampi, 25550 Moody Road, referred to the claim he had filed with the Town
for flood damage to their property. He believed that the drainage channel along
Moody Road was an inadequate system and thus resulted in the flooding. He noted
that this was not the first time his property had flooded and it was an ongoing
hazard to his land. Mr. Scarampi commented that although ABAG had
recommended denial of his claim, they had not inspected the property. Mr.
Scarampi stated that he would work with the Town in a spirit of cooperation toward
the resolution of this problem.
Council discussed this drainage situation and suggested that the City Manager add
this project to the drainage study, obtain a scope of the project and report back to
Council. Hubbard did comment that other residents were affected by the storms and
inquired whether this would be precedent setting. Casey believed ABAG should
have inspected the property and also noted that, in her opinion, the Town's
reserves could pay for such a project.
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Regular City Council Meeting
PASSED BY CONSENSUS: To deny the claim from Mr. and Mrs. Scarampi and to
direct the City Manager to add this drainage project to the drainage study list as a
priority.
5.2 Discussion of agendizing a Report from the Planning Commission
PASSED BY CONSENSUS: To approve the following policy statement on Planning
Commission reports:
1. Continue the Planning Commission report as a short synopsis of what
happened at the previous Planning Commission Meeting. Planning
Commissioners should also be able to answer any questions on the minutes of the
meeting from three weeks before, especially pertaining to any items that may be on
the Council's Consent Calendar.
2. Any Planning Commissioner who felt that the minutes did not adequately
express his/her opinions could write an additional report to the Council that would
be included in the packet.
3. Planning Commissioners would be asked to refrain from stating opinions
orally during public hearings unless asked a direct question.
4. To maintain communication and understanding between Council and
Planning Commission, Planning Commissioners will attend Council Meetings and
Council should try to attend Planning Commission Meetings at least twice a year but
will not participate in the discussions.
6. NEW BUSINESS
6.1 Request from the Poor Clares' for a waiver of fee for the installation of
a bell tower
Council discussed this request for waiver of fees from the Poor Clares. Hubbard
believed this could be precedent setting as there were other non-profit organizations
in the Town. Dauber thought more details on this project were important. She also
believed that an evaluation of the fees and deposits being charged for this bell tower
project should be evaluated but the fees and/or deposits should not be waived on
the basis that this was a non-profit group.
MOTION SECONDED AND FAILED: Moved by Siegel, seconded by Casey and failed
by the following roll call vote to grant the request to waive fees for the installation
of a bell tower.
May 17, 1995
Regular City Council Meeting
AYES: Councilmembers Casey and Hubbard
�. NOES: Mayor Dauber and Mayor Pro Tem Siegel
ABSENT: Councilmember Johnson
MOTION FAILED DUE TO LACK OF A SECOND: Moved by Dauber to reduce the
fees to $700 and the deposit to $700.
MOTION FAILED DUE TO LACK OF A SECOND: Moved by Casey to reduce the fees
to $300.
MOTION SECONDED AND CARRIED: Moved by Dauber, seconded by Hubbard and
passed by the following roll call vote to charge the site development fee for the
installation of a bell tower for the Poor Clares of $650, to reduce the site
development permit deposit to $400, to waive the conditional use permit
modification fee of $300 and to charge the conditional use permit modification
deposit of $300.
AYES
Mayor Dauber and Councilmembers Hubbard and Siegel
NOES:
Councilmember Casey
ABSENT:
Councilmember Johnson
6.2 Revisions to the Town's Color Board
Planning Commissioner Schreiner presented to the Council the recommended new
color palette and the recommendation that no more than 10% of trim may be
painted white, excluding major features such as garage doors, columns, railings and
trellises.
Council discussed this proposal and the color board. Siegel and Hubbard believed it
was too detailed and it was possible to have less regulations. The following
alternative was discussed: "The exterior colors for buildings, roofs or fences that are
highly visible off site shall not be highly reflective. The Site Development authority
may require that such buildings or fences use colors which have a light reflectivity
value of 50 or less, as shown on the color board at Town Hall, and that roofs of such
buildings use material which has a light reflectivity value of 40 or less. These
standards are limited to new construction and do not apply to trim such as columns,
railings and trellises."
PASSED BY CONSENSUS: To continue discussion of the color board to the next
Council Meeting.
7. REPORTS FROM COMMITTEES, SUB -COMMITTEES, AND
COUNCILMEMBERS ON OUTSIDE AGENCIES
May 17, 1995
Regular City Council Meeting
7.1 Pathways Recreation and Parks Committee
7.1.1 Request for a revision to the pathway slope standard
This item was continued to the next Council Meeting.
7.1.2 Streamlining Subcommittee: Report and Recommendation
on Site Development Committee
This item was continued to the next Council Meeting.
8. STAFF REPORTS
8.1 City Manager
8.1.1 Space Study
The City Manager reported that a meeting with the space study consultants had
taken place and the eight options had been reduced to three. A meeting
would be scheduled with the subcommittee to review these three options.
Council asked if they could receive a copy of the space study.
8.1.2 Quarry Subdivision
The City Manager referred to the letter that had been received from Mr.
Vidovich regarding his fees and stated that a response was being prepared.
Council and staff discussed the status of this project and stated that no
further work would be done on this application until the monies owed
were paid.
8.2 City Attorney
8.3 City Clerk
8.3.1 Report on Council Correspondence dated 5/10/95
9. COUNCIL -INITIATED ITEMS
9.1 Robert's Rules of Orders for Council Meetings (Councilmember Casey)
Casey urged that Robert's Rules of Orders be followed during public hearings with
speakers not being interrupted and identification of speakers by the Mayor. It was
noted that according to the Code, Robert's Rules of Orders are used.
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Regular City Council Meeting
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9.2 Obsolete Ordinances (Mayor Pro Tem Siegel)
PASSED BY CONSENSUS: To hold these recommended ordinance changes on the
sewer charges until the sewer funds are merged.
9.3 Letter from Mr. Pederson (Mayor Pro Tem Siegel)
Siegel asked if anyone had checked the pathway easement and had it been accepted.
9.4 Budget Hearings (Mayor Dauber)
Budget study sessions were scheduled for June 7th with adoption of the budget
scheduled for June 21st.
9.5 Pathway Dedication Letters (Councilmember Hubbard)
Hubbard asked if the pathway dedication letters had been mailed. Dauber responded
that three had been mailed and a response had been received from one resident.
9.6 Spring Greeting (Mayor Dauber)
Dauber reminded everyone that the Spring Greeting was scheduled for May 21st
from 3:00 to 5:00 p.m. She also noted that a 10 piece banjo band would be playing for
the event.
9.7 Bullis School - Multi -Purpose Auditorium Project (Mayor Dauber)
Dauber announced that a meeting had been scheduled for June 7th at 8:30 a.m. at
Bullis School to hear a presenation by the parents of Bullis School on the feasibility
of a multi-purpose auditorium project.
9.8 Appointment to LAFCO (Mayor Dauber)
Dauber noted that Council had the opportunity to recommend someone for
appointment to the public member position on LAFCO.
PASSED BY CONSENSUS: To send a letter to LAFCO recommending Penny Lave
for this appointment, if Mrs. Lave agreed to this recommendation.
10. PRESENTATIONS FROM THE FLOOR
Dot Schreiner, 14301 Saddle Mountain Drive, thanked the staff for clearing the paths
for the pathway walk.
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�Ir Regular City Council Meeting
Ray and Jerry Richter, 26280 Dori Lane, addressed the Council with their concerns
%, about the garden at Robleda and Dori. They reiterated that they were not against the
garden per se. It was lovely. However, they were very concerned about the Town
allowing a business to be conducted in Town, traffic congestion and safety issues.
Jim Kornfield, Dori Lane, believed off street parking might be the solution to the
problem. He also thought that moving the location of the actual selling to one of
the other lots might provide for better parking, While he agreed that the garden
was attractive, he had to admit that at times there were traffic jams.
Jill Jensen, Robleda, believed that traffic could be a problem but not because of the
garden but rather because of the street itself. Mrs. Jensen suggested that off street
parking was already available on the Doboroff land and she further commented that
Craig Murray was not planning to expand the garden.
Council commented that according to the Code the selling of produce grown on the
land was allowed. They noted that Mr. Murray did have a site development permit
for the garden but certain conditions did have to be met. Council suggested that the
parties involved go to mediation in the hopes of resolving this issue.
Mr. and Mrs. Richter and Mr. Dale Briggs, owner of the land which was being used
for the garden, all agreed to participate in mediation and it was agreed the Mayor
would contact the Los Altos Mediation Program on their behalf.
11. PUBLIC HEARINGS
12. ADJOURNMENT
There being no further new or old business to discuss, the City Council
Meeting was adjourned at 11:00 p.m.
Respectful submitted,
Patricia Dowd
City Clerk
The minutes of the May 17, 1995 Regular City Council Meeting were
approved at the June 21, 1995 Regular City Council Meeting.
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ikr Regular City Council Meeting