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HomeMy WebLinkAbout07/05/1995Minutes of a Regular Meeting July 5, 1995 Town of Los Altos Hills City Council Meeting Wednesday, July 5,1995,6:00 P.M. Council Chambers, 26379 Fremont Road 1. CALL TO ORDER, ROLL CALL, AND PLEDGE OF ALLEGIANCE Mayor Siegel called the Regular Meeting of the City Council to order at 6:00 p.m. in the Council Chambers at Town Hall. Present: Mayor Siegel and Councilmembers Casey, Dauber and Johnson Absent: Mayor Pro Tem Hubbard Staff: Acting City Manager/Public Works Manager Ed Taylor, City Attorney Sandy Sloan, Planning Director Curtis 4 Williams, Assistant Engineer Sheryl Kolf and City Clerk �w Pat Dowd Press: Clyde Noel, Los Altos Town Crier 2. APPOINTMENTS AND PRESENTATIONS 2.1 Appointments to the Planning Commission, Environmental Design and Protection Committee and Pathways Recreation and Parks Committee Council had received five applications for the two vacancies on the Planning Commission. In addition letters had been received from Emily Cheng and Stephen Finn asking for reappointment to the Planning Commission. Council had also received an application for the Environmental Design and Protection Committee and an application for the Pathways Recreation and Parks. Of the applicants Jay Jenson and Betty Rooker had been unable to attend this meeting due to previous commitments. July 5, 1995 Regular City Council Meeting Emily Cheng, 24595 Voorhees, noted that during her four years on the Planning Commission she had learned a lot and believed she had been able to assist residents in their planning projects. She thought there should be more interaction between residents and Town officials. There were several issues which still needed to be addressed in her opinion and these included development area and driveway materials. Mrs. Cheng believed joint meetings with the Council would be very helpful. Stephen Finn, 12000 Finn Lane, commented that it had been a tremendous learning experience being on the Planning Commission. He did believe that the Commission needed more direction from the Council and joint meetings would be beneficial. Guy Jinkerson, 12579 Corbetta Lane, stated that he was currently a member of the Environmental Design and Protection Committee and he had learned quite a bit about land issues. He thought the rural atmosphere of the Town was very important and should be maintained. The size of homes and the appropriate landscaping of residences were two important issues. Robert Laskin, 27821 Baker Lane, noted that he had lived in Town since 1983 and had the time now to get involved in local activities. He believed he had the technical experience which would be beneficial on the Commission. Mr. Laskin concurred with the comments made about the rural atmosphere of the Town. He also believed the Commission should be involved in the proposed size and appearance of homes. Ray Rooker, 12819 Viscaino Road, noted that he was an architect and had experience in design and wanted to share his experience with the Town. He believed a project should be more completely reviewed to be sure that the Commission had a full picture of the total impact of a project. He believed subjectivity was necessary within reason. In response to an inquiry about possible conflict of interest due to his business, Mr. Rooker responded that if he was involved in a proposed project, he would not vote on it. Richard Aurelio, 25320 La Loma Drive, commented that he wanted to become involved in the Town at this time and believed sharing his experience could be beneficial. He addressed the issue of annexation in particular and stated that he was against annexation of property into the Town on the basis of an increased tax basis. PASSED BY THE FOLLOWING VOTE: To appoint Emily Cheng and Stephen Finn to the Planning Commission for four-year terms by the following vote: 4 votes for Emily Cheng, 3 votes for Stephen Finn and 1 vote for Guy Jinkerson. July 5, 1995 Regular City Council Meeting Council thanked all of the applicants for their interest in the Town and their willingness to serve on the Planning Commission. Council also noted that there were Standing Committees with vacancies and if any of the applicants were interested, application forms were available at Town Hall. Carolyn MacKay, 26653 Westwind Way, commented that she had received a degree in environmental studies and was interested in land use issues. She wanted to get involved and had spoken with members of the Environmental Design and Protection Committee. MOTION SECONDED AND CARRIED: Moved by Johnson, seconded by Casey and passed unanimously by all members present to appoint Carolyn MacKay to the Environmental Design and Protection Committee for a two year term. MOTION SECONDED AND CARRIED: Moved by Johnson, seconded by Casey and passed unanimously by all members present to appoint Betty Rooker to the Pathways Recreation and Parks Committee for a two year term. 3. PLANNING COMMISSION REPORT Planning Commissioner Cheng reported that the following items were discussed at the June 28, 1995 Planning Commission Meeting: 1) Lands of Goldberg, 12012 Emerald Hill Lane, approved request for a site development permit for a new L, residence and pool; 2) Certificate of correction for Tract 1286, recommended �I approval of request to change final map to revise the building setbacks to meet current Town standards; 3) Lands of Gilmartin, 25980 Quail Lane, request for an interpretation of the approved driveway materials for a previously approved major addition and remodel - continued; and 4) Lands of Wise, 24301 Elise Court and Lands of Vidovich, Santa Clara County, recommended approval of lot line adjustment. 4. CONSENT CALENDAR Item Removed: 4.4 (Siegel) MOTION SECONDED AND CARRIED: Moved by Dauber, seconded by Johnson and passed unanimously by all members present to approve the balance of the Consent Calendar, specifically: 4.1 Approved Minutes: June 21, 1995 4.2 Approved Warrants: $125,541.45 (6/26/95) July 5, 1995 Regular City Council Meeting `, 4.3 Accepted Pavement Management Road Improvements Project, 1994, G. Bortolotto & Co., Inc. -- Reso #54-95 4.5 Amended the salary schedule for fiscal year 1995-96 -- Reso #55-95 4.6 Approved amendment No #12 to the agreement for sewer maintenance and emergency services between the Town and Collection Systems Maintenance Services -- Reso #56-95 4.7 Rejected bids for subdivision improvements for Adobe Creek Estates, Tract No. 8207 4.8 Approved request for an extension of the expiration date of a Site Development Permit for a pool and decking, Lands of Spohr, 27340 Julietta Lane Item Removed: 4.4 Approval of first amendment to the Agency Agreement for Countywide Household Hazardous Waste Collection Program -- Reso #_ Council commented on the Sunnyvale site as well as the cost for drop-offs. The $14,000 cost for this program for the coming year would be taken from the Solid Waste Fund. MOTION SECONDED AND CARRIED: Moved by Siegel, seconded by Johnson and passed unanimously by all members present to adopt Resolution #57-95 approving the first amendment to the Agency Agreement for Countywide Household Hazardous Waste Collection Program 5. UNFINISHED BUSINESS 5.1 Code Compliance Update Council discussed the report prepared by the Planning Director on code compliance procedures and the status report on current code violations. Siegel recommended that when a deadline was reached in the process, staff move quickly to the next step. He believed it was important to emphasize that these situations would not be tolerated and had to be corrected within the allowed timeframes. Dauber suggested that the lead staff person be named in the status report on violations. She further July 5, 1995 Regular City Council Meeting questioned what happened if a violation was corrected but within a short period of time was again not in compliance with the code. Did staff have to start the process all over? The City Attorney responded that there was some flexibility in the ordinance and while staff could move forward more quickly they could not immediately proceed to the last step of recording a notice of violation. PASSED BY CONSENSUS: To accept the report dated July 5, 1995 (on file at Town Hall) on procedures for code violations as prepared by the Planning Director and to agreed that the Planning Director's status report on code violations should be attached to the monthly City Manager's update. Council asked the City Attorney for an update on the code violation on Frampton Court. The City Attorney responded that she had discussed the issue with the owners' attorney and she would make a complete report to the Council at the July 19th Council Meeting. 6. NEW BUSINESS 6.1 Council Appointments to Committees, Subcommittees and Outside Agencies PASSED BY CONSENSUS: To approve the following appointments to Committees, Subcommittees and Outside Agencies: Committee Liaison Community Relations Environmental Design and Protection Finance Pathways, Recreation and Parks Safety Technology Improvement Committee Youth Commissioner Exhibit Curator Town Historian Volunteer Awards Appointments to Outside Agencies William Siegel Sid Hubbard Toni Casey Elayne Dauber Toni Casey Bob Johnson Mayor Mayor Mayor Bob Johnson Sid Hubbard William Siegel (alternate) July 5, 1995 Regular City Council Meeting Community Health Awareness Council Rory Kaplan (CHAC) City Selection Mayor Emergency Preparedness Council Mayor League of California Cities - Peninsula Elayne Dauber Division William Siegel (alternate) League of California Cities - City Toni Casey Legislative Delegate Program Los Altos County Fire Protection District William Siegel Commission Sid Hubbard Los Altos Senior Coordinating Council Ramona Chown North County Library Authority Elayne Dauber Joint Powers Authority Library Board Elayne Dauber Traffic Authority Policy Advisory Board Sid Hubbard Santa Clara County Library Commission Roger Summit Jack Weissman Santa Clara County Transit District Board William Siegel Santa Clara Valley Water Commission Elayne Dauber Santa Clara Valley Water District Elayne Dauber Northwest Flood Control Advisory Jeff Peterson (alternate) Committee Santa Clara County Cities Bob Johnson Association Elayne Dauber(alternate) Santa Clara County Housing and Community Shelley Doran Development Citizens Advisory Committee Joint Venture Silicon Valley Network Toni Casey Public Sector Roundtable Joint Venture Silicon Valley Network Toni Casey Council on Tax and Fiscal Policy Council Subcommittees Town Newsletter Elayne Dauber William Siegel* July 5, 1995 Regular City Council Meeting 0 %W Housing Element Planning Issues: Remodels, non -conforming structures, and defacto subdivisions Development Process Solid Waste Town Hall Remodel Bullis School Gym Project Elayne Dauber Bob Johnson* (Commissioners Schreiner & Stutz) Sid Hubbard* Elayne Dauber (Commissioners Doran and Gottlieb) Toni Casey* William Siegel (Commissioners Cheng & McMahon) Siegel (City Manager & Finance Committee Member Ken Clifford) Sid Hubbard* William Siegel Bob Johnson (The asterisk indicates the lead Councilmember on the subcommittee.) 6.2 Status of Byrne Preserve Fire Protection The Public Works Manager presented aerial photographs of Byrne Preserve which showed how far the house structures were located from the preserve. This project had been done by Matt McConnell, a summer intern in the engineering department. He noted that a meeting was scheduled for the week of July 16th to meet with the experts and to discuss what the Town needed to do for fire protection in the preserve. One proposal was to close Byrne Preserve on days determined to be high fire risk days by the Fire District. The Public Works Manager stated that he would provide further reports to Council on this issue. Council thanked the Public Works Manager for this report and did note that the aerial photographs should include the entire perimeter of the preserve. Bill Smith, 27300 Deer Springs Way, concurred that the experts should be called in to address the issue of fire protection in Byrne Preserve. REPORTS FROM COMMITTEES, SUB -COMMITTEES, AND COUNCILMEMBERS ON OUTSIDE AGENCIES 8. STAFF REPORTS July 5, 1995 Regular City Council Meeting 8. STAFF REPORTS 8.1 City Manager 8.2 City Attorney 8.3 City Clerk 8.3.1 Report on Council Correspondence dated June 27, 1995 9. COUNCIL -INITIATED ITEMS 9.1 Request from Joint Venture Silicon Valley Network for Council appointment to their Council on Tax and Fiscal Policy (Mayor Siegel) PASSED BY CONSENSUS: To appoint Councilmember Toni Casey to the Joint Venture Silicon Valley Network's Council on Tax and Fiscal Policy. 9.2 Appointment from the Los Altos Library Commission to the County Library Commission (Councilmember Dauber) �. PASSED BY CONSENSUS: To request Councilmember Dauber to ask Town representatives to the Los Altos Library Commission (Roger Summit and Jack Weissman) if they would agree to also represent the Town on the Santa Clara County Library Commission. They can decide who will be the representative and who will be the alternate. 9.3 Joint Meeting of City Council and Planning Commission Council discussed possible dates for a joint meeting and it was agreed September 14th would be tentatively scheduled. 9.4 Vidovich Applications with Santa Clara County It was agreed that the Planning Director would provide Council with a status report on planning applications made to the County by John Vidovich at the next Council Meeting. 10. PRESENTATIONS FROM THE FLOOR 11. PUBLIC HEARINGS 1*► 9 July 5, 1995 Regular City Council Meeting 12. ADJOURNMENT There being no further new or old business to discuss, the City Council Meeting was adjourned at 8:10 p.m. Respectfully submitted, Patricia Dowd City Clerk The minutes of the July 5, 1995 City Council Meeting were approved at the July 19, 1995 Regular City Council Meeting. July 5, 1995 �✓ Regular City Council Meeting