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Minutes of a Regular Meeting
December 6, 1995
Town of Los Altos Hills
City Council Meeting
Wednesday, December 6, 1995, 6:00 P.M.
Council Chambers, 26379 Fremont Road
1. CALL TO ORDER, ROLL CALL, AND PLEDGE OF ALLEGIANCE
Mayor Siegel called the Regular Meeting of the City Council to order at 6:00
p.m. in the Council Chambers at Town Hall.
Present: Mayor Siegel and Councilmembers Casey, Dauber,
Hubbard and Johnson
Absent: None
Staff: City Manager/City Engineer Jeff Peterson, City Attorney
Sandy Sloan, Planning Director Curtis Williams, Public
Works Manager Ed Taylor and Pat Dowd City Clerk
Press: Clyde Noel, Los Altos Town Crier
Johnson requested that the Council Meeting be adjourned in memory of
Town resident Dr. Bernard Oliver who passed away on Thanksgiving Day.
Johnson noted that Dr. Oliver was one of America's most distinguished
scientists of the last half century and a long-time resident of the Town.
1. CALL TO ORDER, ROLL CALL, AND PLEDGE OF ALLEGIANCE
2. APPOINTMENTS AND PRESENTATIONS
2.1 Presentation of 1945 photograph of Eshner Estate (Donated by Mr. and
Mrs. Gary Cleary)
Mr. and Mrs. Cleary, who purchased the Julie Eshner home, donated to the Town a
1945 photograph of the Eshner Estate. Council thanked the Clearys for this
important contribution to the Town's historical records.
December 6, 1995
City Council Meeting
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3. PLANNING COMMISSION REPORT
The Planning Director reported that the following issues were discussed at the
11 /29/95 Planning Commission Meeting: Lands of Neal, 13691 Old Altos Road:
request for site development permit for a major addition/remodel, pool and pool
house - approved; Lands of Schram, 25685 Fernhill: request for a site development
permit for a major addition/remodel - approved; Lands of Rouse, 27979 Baker Lane:
request for a site development permit for a secondary dwelling unit - continued to
12/13/95 meeting; and a discussion was held on the Town's maintenance trimming
of vegetation along roadways.
4. CONSENT CALENDAR
Item Removed: 4.1 - 11/15/95 Regular Meeting Minutes (Siegel)
MOTION SECONDED AND CARRIED: Moved by Siegel, seconded by Casey and
passed unanimously to approve the balance of the Consent Calendar, specifically:
4.1 Approved Minutes: November 15, 1995 (Adjourned Regular)
4.2 Approved Warrants: $124,509.75(11/21/95)
$43,932.20 (11/30/95)
4.3 Issued Proclamation: Establishing April 20, 1996 as "An Extraordinary
Day of Community"
4.4 Awarded Contract for Westwind Barn Phase I Roof Replacement
Project -- Reso #89-95
4.5 Approved assignment of conservation easement and acceptance of
non -access easement, Lands of Geschke, 13711 Old Altos Road --
Resolutions #90-95 and #91-95
4.6 Approved contract for final design services to repair Edgerton Road
Landslide
Item Removed:
4.1 Approval of Minutes: November 15, 1995 (Regular Meeting)
December 6, 1995
City Council Meering
MOTION SECONDED AND CARRIED: Moved by Casey, seconded by Johnson and
passed unanimously to approve the minutes of the November 15, 1995 Regular City
Council Meeting with the following corrections: page 7, first paragraph, second
sentence should read: "They also commented on the lake issue and noted that the
approved tentative map for this project would supersede the reclamation plan upon
annexation of the property to the Town."; page 7, Passed by Consensus vote should
state "Juan Prado Mesa" not "Stonebrook Drive"; and page 8, third Passed by
Consensus should read: "To provide easements to the lake on the tentative map.. "
Dauber referred to a discussion item during the November 15th meeting and asked
that the issue of circular driveways (what kind the Town wanted to allow) be
agendized for future discussion.
5. UNFINISHED BUSINESS
5.1 Expiration of term on the Los Altos County Fire Protection District
Board of Directors in January 1996: William Siegel (This is a correction
to an item discussed at the November 15, 1995 City Council Agenda.)
The City Clerk reported that the term expiring on the Los Altos County Fire
Protection District Board of Directors was William Siegel's, not the terms of
Commissioners McGuigan and Stutz as reported at the last Council Meeting.
MOTION SECONDED AND CARRIED: Moved by Hubbard, seconded by Johnson
and passed unanimously to recommend to the Board of Supervisors reappointment
of William Siegel to the Los Altos County Fire Protection District Board of Directors.
6. NEW BUSINESS
6.1 Request to host Alpha Omega Shelter from June 8, 1996
through July 7, 1996 - St. Nicholas Church and School, 12816
El Monte Avenue
Pastor Curtis Church addressed the Council urging approval of this request. He
noted that this was a six-year program which rotated among twelve
churches in the area. He also commented that this program had a high
rate of success. Pastor Church urged Council to bring a meal one evening
to share with the participants in the program. This was an excellent
method of raising self esteem.
December 6, 1995
City Council Meeting
MOTION SECONDED AND CARRIED: Moved by Johnson, seconded by Casey
and passed unanimously to approve the request to host Alpha Omega
Shelter from June 8, 1996 through July 7, 1996 at St. Nicholas Church and
School, 12816 El Monte Avenue
6.2 Request for approval of lot line adjustment, Lands of Morrison,
27641 Purissima Road
Mr. Bill Kull, applicant's engineer, explained to the Council Mrs. Morrison's estate
planning and reason for the lot line request. The request was for a lot line
adjustment of two existing legal lots to create two buildable parcels. These two
buildable parcels would provide financial assistance for the subdivision.
The City Attorney referred to the State's Subdivision Act which states that: "A local
agency shall limit its review and approval to a determination of whether or not the
parcels resulting from the lot line adjustment will conform to local zoning and
building ordinances. A local agency shall not impose conditions or exactions on its
approval of a lot line adjustment except to conform to local zoning and building
ordinances." The City Attorney further commented that the Town's Codes do not
address lot line adjustments.
MOTION SECONDED AND CARRIED: Moved by Casey, seconded by Hubbard and
passed by the following roll call vote to approve the request for a lot line adjustment
for Lands of Morrison, 27641 Purissima Road, subject to the applicant's submittal of
a plat map (prepared by a registered engineer or licensed surveyor) prior to the
Town's recordation of a certificate of compliance and subject to conditions to
provide appropriate access and utility easements (or declaration of easements) to
Parcel 1.
AYES: Mayor Pro Tem Hubbard and Councilmembers Casey, Dauber and Johnson
NOES: Mayor Siegel
PASSED BY CONSENSUS: To direct the City Attorney to clarify the Town's Codes
regarding lot line adjustments and bring this issue back to Council for discussion.
6.3 Initiation of review by Planning Commission of ordinances related to:
a) 160 foot radius building circle as a zoning code requirement
MOTION SECONDED AND CARRIED: Moved by Hubbard, seconded by Dauber and
passed by the following roll call vote to refer the 160 foot radius building circle as a
zoning code requirement to the Planning Commission for review with the addition
of the 350 foot circle as well.
December 6, 1995
City Council Meeting
AYES: Mayor Siegel and Councilmembers Dauber, Hubbard and Johnson
NOES: Councilmember Casey
Casey did not agree that this was a problem in Town. Furthermore, she thought it
wasted the Commission's time and led to the creation of substandard lots.
b) Providing for "service uses" as conditional use permits
c) Revised slope density standards to exclude steep areas on certain
lots where conservation easements are provided
MOTION SECONDED AND CARRIED: Moved by Casey, seconded by Siegel and
passed unanimously to refer providing for "service uses" as conditional use permits
and revised slope density standards to exclude steep areas on certain lots where
conservation easements are provided to the Planning Commission for review.
6.4 Status of the Parcel Data Base Project
The City Manager referred to his report dated 12/6/95 on the parcel data base project.
In this report he explained the LandTech Parcel Data Base System Software and its
benefit to the Town. Campbell, Saratoga and Woodside currently use this system
and Curtis Williams, the Town's Planning Director, was reponsible for setting up
the system in Woodside. The City Manager commented that this program did not
operate on Macintosh computers which staff was currently using. It was the
recommendation of the Technology Improvement Committee that the Town
convert to PC based systems. The City Manager noted that he would be returning in
January with a formal request for the purchase of the LandTech parcel data base
system, with a recommendation for the purchase of computer hardware and with
information on cost, training and transition. Casey believed a cost benefit analysis
should be done for this project.
7. REPORTS FROM COMMITTEES, SUB -COMMITTEES, AND
COUNCILMEMBERS ON OUTSIDE AGENCIES
8. STAFF REPORTS
8.1 City Manager
8.1.1 Recommendation on location of tree in memory of Brenda
Butner
December 6, 1995
City Council Meeting
The City Manager reported that the donor of the tree in memory of Brenda
Butner wanted to put it on the west side of the park and ride at Page Mill
Road. Staff would ascertain that this location was on private property and
notify the donor. Council agreed with this course of action.
8.1.2 Reports on Surveys
The City Manager commented that the Technology Improvement Committee
had submitted a report on the home computer survey and this was in
Council's mail. A preliminary report on Bullis Auditorium Project
indicated 131 for, 100 against and 7 undecided. Status reports on both of
these surveys were scheduled for a January agenda.
8.1.3 Finance Director
The Manager reported that Carol Ferrell was the Town's new Finance Director.
Carol would begin 12/1/95 and would be working part-time during
December.
8.1.4 RFP - Engineering Services
The City Manager noted that the RFP for engineering services had not been
completed at this time but would be scheduled for later review by Council.
8.2 City Attorney
8.2.1 Cochran Claim
The City Attorney reported that the Cochran had accepted the settlement
offered by the Town and the claim file was closed.
8.3 City Clerk
8.3.1 Report on Council Correspondence
Council discussed the letter from Mr. Trabucco concerning garbage
services. They agreed that a Council meeting or workshop would be
scheduled around the beginning of April to discuss garbage services and
Mr. Trabucco as well as others who had submitted letters on this issue
would be notified.
December 6, 1995
City Council Meeting
9. COUNCIL -INITIATED ITEMS
9.1 Appointment to the Santa Clara County Transit District Board of
Directors (Mayor Siegel)
MOTION SECONDED AND CARRIED: Moved by Johnson, seconded by Casev and
passed unanimously to recommend Mayor Siegel for appointment to the Santa
Clara County Transit District Board of Directors.
9.2 Request from the Community Services Agency for the formation of
an action group to address family violence (Mayor Siegel)
PASSED BY CONSENSUS: To appoint Councilmember Johnson to a regional action
group (coordinated by the Community Services Agency) to address domestic
violence.
9.3 Article in Newsletter on Private/Public Streets (Councilmember Dauber)
Dauber commented that if residents thought their street was public they should
send a letter with background information to the Town.
9.4 Dinner with Mr. and Mrs. Ng (Councilmember Casey)
Casey commented that the Ngs had again invited Council to dinner and the date of
December 13th was agreed upon.
9.5 Magdalena - Sewer Problem (Councilmember Casey)
Casey inquired about the sewer problem on Magdalena which in her opinion was
quite serious and definitely a health problem. The City Manager reported that the
issue was being looked into, the Health Department had been put on notice and the
formation of an assessment district was being discussed with the neighbors.
9.6 Town Holiday Luncheon (Councilmember Casey)
Casey suggested and Council concurred with the Town paying for a staff holiday
luncheon.
10. PRESENTATIONS FROM THE FLOOR
December 6, 1995
City Council Meeting
Mary Stutz, 25310 Elena Road, expressed her anger at the paving job done on
Fremont Road. The road was widened by 50% and was not in keeping with the
rural character of the Town, as called for in the General Plan. She asked who was
responsible for this project and further asked that it be corrected.
The City Manager responded that the overlay was done over existing asphalt
surfaces. He further commented that it was a liability issue: the uneven edges of
Fremont had made it difficult for pedestrians, bicyclists and cars.
11. PUBLIC HEARINGS
11.1 Review of language for conditions of approval for a tentative map for
23 lots on 78 acres, Quarry Hills Subdivision (Lands of Vidovich), 11920
Stonebrook Drive (continuation of consideration of Environmental
Impact Report, Tentative Map, General Plan Amendment and
Pre -Zoning)
John Vidovich, applicant, addressed Council on certain of the conditions. He
specifically referred to the condition (#18) requiring a minimum 20 foot wide
emergency access easement dedicated to the lake. He did not agree with this
condition and wanted 10 feet instead of 20 feet. Mr. Vidovich noted that there
would be more pedestrian traffic rather than car traffic and there would also be boat
storage. He further believed that emergency vehicles could get through with 10 feet.
MOTION FAILED DUE TO LACK OF A SECOND: Casey moved that the condition
requiring a minimum 20 foot wide emergency access easement dedicated to the lake
be reduced.
PASSED BY CONSENSUS: Condition #5g - To keep this drainage pipe as natural as
possible and put the pipe at the street.
PASSED BY CONSENSUS: Condition #5r - add the following: "It is intended that
the Hale Creek ByPass Channel be extended from Lot 1 to the Juan Prado Mesa
Preserve and be the same width as from Lot 5."
PASSED BY CONSENSUS: Condition #10 - change the reference to Hale Creek to By
Pass Channel.
PASSED BY CONSENSUS: Condition #18 - include the statement that the access
easement shall be dedicated.
December 6, 1995
City Council Meeting
PASSED BY CONSENSUS: Condition #22 - delete the following sentence: "These
`, easements shall be recorded by a separate document and signed by the affected
property owners prior to approval of the Final Map."
PASSED BY CONSENSUS: Condition #30 - change the reference to Hale Creek to By
Pass Channel.
MOTION SECONDED AND CARRIED: Moved by Dauber, seconded by Siegel and
passed unanimously to delete the following statement: "with a minimum
pavement width of 24 feet" in Condition #37.
PASSED BY CONSENSUS: Condition #43c - change 'which abut the lake' to 'in the
subdivision'.
PASSED BY CONSENSUS: To continue the public hearing on review of language
for conditions of approval for a tentative map for 23 lots on 78 acres, Quarry Hills
Subdivision (Lands of Vidovich), 11920 Stonebrook Drive (continuation of
consideration of Environmental Impact Report, Tentative Map, General Plan
Amendment and Pre -Zoning) to the February 7, 1995 City Council Meeting.
12. CLOSED SESSION: DECISION WHETHER TO INITIATE LITIGATION:
PURSUANT TO GOVERNMENT CODE SECTION 54956.9c) -- Two Cases:
12387 Stonebrook Drive (Kleitman) and 12451 Stonebrook Drive (Shriver)
The City Council adjourned to a Closed Session for purposes of litigation at 9:45 p.m.
and returned to open session at 10:05 p.m. to report, if necessary, any action taken.
PASSED BY CONSENSUS: To initiate nuisance abatement actions against Lands of
Kleitman and Lands of Shriver.
13. ADTOURNMENT
There being no further new or old business to discuss, the City Council
Meeting was adjourned at 10:05 p.m. in memory of Dr. Bernard Oliver.
Respectfully submitted,
~_
Patricia Dowd
City Clerk
The minutes of the December 6, 1995 City Council Meeting were approved at
the January 17, 1996 Regular City Council Meeting.
December 6, 1995
City Council Meeting